Finding Text
Tenant File Documentation Maintenance (Significant Deficiency, Noncompliance)
Public Housing Program – Assistance Listing No. 14.850a; Grant period – Fiscal Year Ended September 30, 2023
Criteria
The Public Housing Occupancy Guidebook and other HUD PIH Notices and Handbooks provide requirements and guidance for which the Public Housing Program is to be administered and operated under with respect to tenant eligibility and reexaminations.
Condition and Perspective
During audit fieldwork, forty Public Housing Program tenant files were requested for review for compliance with Program eligibility and reexamination requirements. The following omissions were noted from the review:
1) Three files were missing at least one birth certificate or valid identification
2) Two files were missing a third-party verification of income
Cause
Failure to execute controls over tenant file documentation requirements.
Effect
Non-compliance with tenant file documentation requirements.
Questioned Costs – None noted
Recommendation
We recommend that the Authority implement and execute strengthened controls over tenant file documentation maintenance processes and procedures.
Management’s Response
The Authority will implement and execute strengthened controls over tenant file documentation maintenance processes and procedures. Erial Branch, Executive Director, has assumed the responsibility of executing strengthened controls over tenant file documentation maintenance as of September 1, 2024.