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Corrective Action Plans

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Finding 61691 (2022-002)
Material Weakness 2022
Hanna City Home Association D/b/a Heritage Senior Homes
IL
Material Weakness Reporting Internal Control / Segregation of Duties
Finding No. 2022-002 ? Preparation of Financial Statements Jeff Cottingham, Management agent and Wes Clanton, board president of project will continue to monitor financial reports and accounting information as correction is not practical.
Finding No. 2022-002 ? Preparation of Financial Statements Jeff Cottingham, Management agent and Wes Clanton, board president of project will continue to monitor financial reports and accounting information as correction is not practical.
View Audit 57130
Finding 61690 (2022-001)
Material Weakness 2022
Hanna City Home Association D/b/a Heritage Senior Homes
IL
Internal Control / Segregation of Duties HUD Housing Programs Material Weakness
Finding No. 2022-001 ? Segregation of Duties Jeff Cottingham, Management agent and Wes Clanton, board president of project will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
Finding No. 2022-001 ? Segregation of Duties Jeff Cottingham, Management agent and Wes Clanton, board president of project will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
View Audit 57130
Finding 61682 (2022-003)
Significant Deficiency 2022
United Way of King County
WA
Reporting Allowable Costs / Cost Principles Significant Deficiency
Recommendation: We recommend the Organization enforce its policies and procedures around review of reports. Corrective Action: Management agrees with the recommendation. Program management will review existing process to ensure adequate review and documentation of review of funder reports. Person(s)...
Recommendation: We recommend the Organization enforce its policies and procedures around review of reports. Corrective Action: Management agrees with the recommendation. Program management will review existing process to ensure adequate review and documentation of review of funder reports. Person(s) Responsible for Corrective Action: Associate Director, Ending Poverty Anticipated Completion Date: March 31, 2023
View Audit 56963
Finding 61674 (2022-004)
Material Weakness 2022
Rudd-Rockford-Marble Rock Community School District
IA
Cash Management Reporting
We have reviewed procedures and will be having meal counts reviewed by an independent employee prior to report submission to the State of Iowa for reimbursement.
We have reviewed procedures and will be having meal counts reviewed by an independent employee prior to report submission to the State of Iowa for reimbursement.
View Audit 56904
Grants Good Samaritan Hsg Dba Casa Del Malpais 116-Ee010
CA
Questioned Costs Procurement, Suspension & Debarment HUD Housing Programs
Grants Good Samaritan Housing, Inc. respectfully submits the following Corrective Action Plan for the year ended December 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 In...
Grants Good Samaritan Housing, Inc. respectfully submits the following Corrective Action Plan for the year ended December 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 Indianapolis, Indiana 46256 Finding 2022-001 Corrective Action Planned ? A retroactive suspension of deposits has been submitted to HUD for the period June 1, 2022 through November 30, 2022. If the retroactive suspension of deposits is not approved by HUD, management will continue to deposit R4R funds during the current R4R suspension until $11,652 is deposited into replacement reserve. This should be by 5/2023. Contact Person(s) Responsible ? Darren Wilde, Controller Anticipated Completion Date ? March 2023 Auditee Disagreements ? N/A This corrective action plan was prepared by California Commercial Investment Group, Inc., the management company, on behalf of Grants Good Samaritan Housing, Inc.. _______________________________ Darren Wilde, Controller California Commercial Investment Group, Inc. 4530 East Thousand Oaks Blvd., Suite 100 Westlake Village, CA 91362 805-495-8400
View Audit 56897 Questioned Costs: $1
Ferndale Area School District
PA
Questioned Costs Allowable Costs / Cost Principles Cash Management
"See Corrective Action Plan for chart/table"The District relied on hard-coded indirect rates that were present in the iGrants claiming system, without the knowledge that OSPI is not able to update indirect rates in iGrant claim system for multi-year grants. To correct this issue, the Grants Speciali...
"See Corrective Action Plan for chart/table"The District relied on hard-coded indirect rates that were present in the iGrants claiming system, without the knowledge that OSPI is not able to update indirect rates in iGrant claim system for multi-year grants. To correct this issue, the Grants Specialist will review indirect rates at the time claims are processed and base the indirect claims on the posted indirect rates, not the hard-coded rate in the iGrants claim system. All grant claims are reviewed by the Director. As part of this review process, the Director will compare the indirect rates on the claims with the actual posted indirect rates, not the rates hard-coded in the iGrants claim system, to ensure accuracy. This issue is fully resolved as of April 1, 2023.
View Audit 50129 Questioned Costs: $1
Finding 61633 (2022-002)
Significant Deficiency 2022
Mid-South Food Bank
TN
Reporting Significant Deficiency Internal Control / Segregation of Duties
2022-002: Significant Deficiency ? Reporting ? Relating to the Emergency Food Assistance Program ? Commodities (10.569) ? this is a repeat finding of prior year finding 2021-002 This deficiency is primarily due to vacancies of certain key positions within Operations, compounded by a general lack of...
2022-002: Significant Deficiency ? Reporting ? Relating to the Emergency Food Assistance Program ? Commodities (10.569) ? this is a repeat finding of prior year finding 2021-002 This deficiency is primarily due to vacancies of certain key positions within Operations, compounded by a general lack of necessary cross-training hampered by those vacancies. Because of this in-part, full workloads of our existing Operations staff are common, and in order for our Operations staff to have and be assured the necessary time to successfully perform and complete their day-to-day operational responsibilities, these particular monthly reporting deadlines have unfortunately been missed on occasion. Additionally, because of our desire to submit accurate reports, several times the reconciliation of inventory took greater than 10 days. We continually attempt to submit all of our monthly reporting to the Tennessee Department of Agriculture prior to the 10-business day deadline and consider any missed deadlines as undesirable. It is the responsibility of the COO to fill key open positions, train and cross-train Operations staff to ensure that this particular reporting, and Operations reporting in general, is performed timely and accurately.Anticipated completion date: The corrective controls and procedures were collectively completed, which includes having one staff member responsible for filing the report monthly, checked for accuracy by the COO, and have two additional staff members trained as backups, and put in place February 1, 2023 and are ready for the next fiscal year close. Responsible Official: Scott Fortin, COO (901-373-0437)
View Audit 57182
Finding 61630 (2022-001)
Significant Deficiency 2022
Newton County Board of Education
GA
Questioned Costs Allowable Costs / Cost Principles Procurement, Suspension & Debarment § 200.303 § 200.318 § 200.403 § 200.404
Corrective Action Plan - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS FA 2022-001 Improve Controls over Federal Expenditures Compliance Requirement: Activities Allowed or Unallowed Allowable Costs/Cost Principles Procurement and Suspension and De...
Corrective Action Plan - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS FA 2022-001 Improve Controls over Federal Expenditures Compliance Requirement: Activities Allowed or Unallowed Allowable Costs/Cost Principles Procurement and Suspension and Debarment Internal Control Impact: Significant Deficiency Compliance Impact: Nonmaterial Noncompliance Federal Awarding Agency: U.S. Department of Education Pass-Through Entity: Georgia Department of Education Assistance Listing Number and Title: COVID-19 - 84.425D - Elementary and Secondary School Emergency Relief Fund COVID-19 - 84.425U - American Rescue Plan Elementary And Secondary School Emergency Relief Fund Federal Award Number: S425D200012 (Year: 2020), S425D210012 (Year: 2021) S45U210012 (Year: 2021) Questioned Costs: $221,797 Repeat of Prior Year Finding: None Description: The policies and procedures of the School District were insufficient to provide adequate internal controls over expenditures as it relates to the Elementary and Secondary School Emergency Relief Fund program. Corrective Action Plans: Newton County Board of Education will amend contracts with appropriate vendors to ensure that the proper verbiage is contained for us of federal funds. The School District will monitor contracts to ensure that all expenditures meet compliance requirements for the ESSER federal program. Estimated Completion Date: June 30, 2023 Contact Person: Erica Robinson Telephone: 770-787-1330 Email: robinson.erica@newton.k12.ga.us
View Audit 57179 Questioned Costs: $1
Senior Citizens Housing Development Corporation of Washington
FL
HUD Housing Programs Eligibility Reporting
Oversight Agency for Audit, Senior Citizens Housing Development Corporation of Washington respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 2...
Oversight Agency for Audit, Senior Citizens Housing Development Corporation of Washington respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. Audit period: January 1, 2022 through December 31, 2022 The finding from the December 31, 2022 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number in the schedule. SECTION III - FINDINGS AND QUESTIONED COSTS ? MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2022-001: Section 207/223(f) Mortgage Insurance for the Refinance of Existing Multifamily Housing Projects, CDFA 14.155 Recommendation: The Project should implement procedures to ensure that required documentation is obtained prior to acceptance and maintained in the tenant files. Action Taken: Training has been conducted with current and new staff on proper applicant screening procedures and procedures for executing the Pet Policy Lease Addendum. Follow up will be done periodically to ensure procedures are followed and documents maintained in tenant files. If the Oversight Agency for Audit has questions regarding the plan, please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 56991
Finding 61620 (2022-001)
Material Weakness 2022
Many Farms Community School, Inc.
AZ
Cash Management Reporting Internal Control / Segregation of Duties
MANY FARMS COMMUNITY SCHOOL, INC. CORRECTIVE ACTION PLAN FOR THE YEAR ENDED JUNE 30, 2022 2022-001 Internal Control over Financial Close and Reporting (Material Weakness) - Repeated &Modified (Prior Year Finding 2021-001) Federal program information Funding agencies: U.S. Department of the Inter...
MANY FARMS COMMUNITY SCHOOL, INC. CORRECTIVE ACTION PLAN FOR THE YEAR ENDED JUNE 30, 2022 2022-001 Internal Control over Financial Close and Reporting (Material Weakness) - Repeated &Modified (Prior Year Finding 2021-001) Federal program information Funding agencies: U.S. Department of the Interior; U.S. Department of Education Title: Indian school equalization program (ISEP); Administrative Cost Grants for Indian Schools; Indian Education Facilities; Title I Grants to Local Agencies; Coronavirus Response and Relief Assistance Listing Numbers: 15.042 Award year: 07/01/2021 - 06/30/2022 Award number: A19AV00941 Management Response: The School did not have a Business Manager or Principal for the full fiscal year and has experienced turnover in other positions as well. The school has hired two (2) Business Managers on a short-term contract and full time contract. During the interim period, the Business Manager position was vacant until December 19, 2022. The administration agrees with the finding and with the newly hired Business Manager will devote time to evaluate adequate internal controls and procedures to ensure timely and accurate financial statements and supporting schedules and to ensure timely financial compliance requirements are met. ? All liability accounts will be reconciled at year end. ? Cash deposits will be made into the correct cash accounts and accounts reconciled. ? The School?s financial policy, updated in December of 2021, will be revised annually to ensure internal controls are identified and procedures are in place for timely and accurate recording of revenue and expenditures. ? The Organizational Structure will be revised to ensure the internal controls are met within the Business Office. ? The Principal and key staff will establish ad team to review and update the School's financial policies. Anticipated Completion Date: June 2023 Responsible Party: School Principal, Leon Oosahwe; Business Manager, Ernest Sakeva
View Audit 56744
Finding 61616 (2022-002)
Significant Deficiency 2022
Central Virginia Partnership for Economic Development
VA
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Reporting
SEGREGATION OF DUTIES: The Organization concurs with the findings. The Organization has determined it is staffed appropriately given the resources available and will continue to look for new opportunities to address these findings.
SEGREGATION OF DUTIES: The Organization concurs with the findings. The Organization has determined it is staffed appropriately given the resources available and will continue to look for new opportunities to address these findings.
View Audit 56875
Finding 61615 (2022-001)
Significant Deficiency 2022
Health Department of Northwest Michigan
MI
Reporting Significant Deficiency Internal Control / Segregation of Duties
Management's Response and Planned Corrective Action: The Health Department of Northwest Michigan will review and follow any instructions and guidance available in any instances we are required to file within the Provider Relief Funding Portal. Responsible Party for Corrective Action: Shannon Klownow...
Management's Response and Planned Corrective Action: The Health Department of Northwest Michigan will review and follow any instructions and guidance available in any instances we are required to file within the Provider Relief Funding Portal. Responsible Party for Corrective Action: Shannon Klownowski, Chief Financial and Administrative Officer Anticipated Completion Date: January 2023
View Audit 56873
Finding 61607 (2022-002)
Material Weakness 2022
Continuum of Care, Inc. and Affiliates
CT
Eligibility Material Weakness Reporting
Supportive Housing for Persons With Disabilities ? Assistance Listing No. 14.181 Criteria or Specific Requirement: As per 24 CFR 891.410 Selection and Admission of Tenants, the owner must reexamine the income and composition of the household at least every 12 months. Upon verification of the inform...
Supportive Housing for Persons With Disabilities ? Assistance Listing No. 14.181 Criteria or Specific Requirement: As per 24 CFR 891.410 Selection and Admission of Tenants, the owner must reexamine the income and composition of the household at least every 12 months. Upon verification of the information, the Owner must make appropriate adjustments in the total tenant payment in accordance with federal regulations and must determine whether the household unit size is still appropriate. Condition: Upon performing testing over tenant rent and eligibility, we noted that annual recertifications were not completed timely. Questioned costs: None Context: Annual recertifications for 3 out of 5 tenants tested were not performed. Cause: Turnover of property manager at the property management company and weaknesses in internal controls over timely completion of tenant annual recertifications. Effect: Untimely performance of required annual recertifications could affect the household?s eligibility for project rental assistance payments. Repeat Finding: Yes Recommendation: We recommend that all required annual recertifications be completed timely. Views of Responsible Officials: There is no disagreement with the audit finding. Action taken in response to finding: Sponsor has requested a meeting with senior property management team to discuss lack of transparency with problems in this area. We are in the process of obtaining a current list of clients and their recertification dates. We will monitor monthly and follow up with management company and help from case managers to work with tenants to provide the needed information. Property management has new hires in the pipeline that should be up and running no later than 4/1/2023 to help mitigate the issues. Name of the contact person responsible for corrective action: Angela Westwood, CFO Planned completion date for corrective action plan: Immediately
View Audit 56859
Finding 61604 (2022-002)
Material Weakness 2022
Tasc, Inc.
IL
Subrecipient Monitoring Reporting Material Weakness
2022-002 Comprehensive Opioid, Stimulant, and Substance Abuse Program ? Assistance Listing No. 16.838 Recommendation: We recommend TASC put a process in place to ensure the required reporting is completed in the timeline allowed by the granting agency and to complete any missed or late reporting as ...
2022-002 Comprehensive Opioid, Stimulant, and Substance Abuse Program ? Assistance Listing No. 16.838 Recommendation: We recommend TASC put a process in place to ensure the required reporting is completed in the timeline allowed by the granting agency and to complete any missed or late reporting as required. We also recommend a careful review of all terms and conditions of grant awards to ensure compliance with the grant award. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management will modify its? Subaward Recipient Administration and Monitoring of Federal Funds Policy (BUS 122) to include language requiring reporting of subaward and subawardee executive compensation in compliance with FFATA requirements. Name(s) of the contact person(s) responsible for corrective action: Roy Fesmire, CFO Planned completion date for corrective action plan: June 30, 2023
View Audit 56808
Preble Street
ME
Reporting Internal Control / Segregation of Duties
Views of responsible officials and planned corrective action: We are in agreement with the finding. One of the Organization?s subrecipients was late in responding with necessary information, which resulted in the Organization being late in filing. Management is in the process of creating an updated ...
Views of responsible officials and planned corrective action: We are in agreement with the finding. One of the Organization?s subrecipients was late in responding with necessary information, which resulted in the Organization being late in filing. Management is in the process of creating an updated process/system to ensure compliance with this requirement moving forward.
View Audit 56702
Cheneyville Housing Development Corporation
FL
Procurement, Suspension & Debarment HUD Housing Programs Reporting
FINDING NO. 2022-004: Section 202 Supportive Housing for the Elderly, CFDA 14.157 Recommendation: The Project should implement procedures to ensure the correct amount is deposited in the replacement reserve account each month. Action Taken: Management has implemented a new procedure to ensure all mo...
FINDING NO. 2022-004: Section 202 Supportive Housing for the Elderly, CFDA 14.157 Recommendation: The Project should implement procedures to ensure the correct amount is deposited in the replacement reserve account each month. Action Taken: Management has implemented a new procedure to ensure all monthly deposits are made within the current period. If the audit Oversight Agency has questions regarding these plans, please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 56700
Cheneyville Housing Development Corporation
FL
HUD Housing Programs Subrecipient Monitoring Reporting
FINDING NO. 2022-003: Section 202 Supportive Housing for the Elderly, CFDA 14.157 Recommendation: The Project should comply with HUD regulations for timely renewal of the PRAC contract to ensure no interruption in funding. Action Taken: Compliance Department is working to create a process for tracki...
FINDING NO. 2022-003: Section 202 Supportive Housing for the Elderly, CFDA 14.157 Recommendation: The Project should comply with HUD regulations for timely renewal of the PRAC contract to ensure no interruption in funding. Action Taken: Compliance Department is working to create a process for tracking and monitoring the PRAC contract renewals. Reminders will be sent out and followed up on to ensure timely submission.
View Audit 56700
Cheneyville Housing Development Corporation
FL
HUD Housing Programs Eligibility Reporting
FINDING NO. 2022-002: Section 202 Supportive Housing for the Elderly, CFDA 14.157 Recommendation: The Project should implement procedures to ensure the verification of tenant income through the EIV system in a timely manner and maintain all required tenant documentation. Action Taken: Managers have ...
FINDING NO. 2022-002: Section 202 Supportive Housing for the Elderly, CFDA 14.157 Recommendation: The Project should implement procedures to ensure the verification of tenant income through the EIV system in a timely manner and maintain all required tenant documentation. Action Taken: Managers have been trained that all EIV income Reports are required and must be pulled, and reviewed with necessary action taken. Compliance is also sending a reminder email to all managers the first of each month for the managers to run their EIV reports.
View Audit 56700
Cheneyville Housing Development Corporation
FL
HUD Housing Programs Reporting
Oversight Agency for Audit, Cheneyville Housing Development Corporation respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs,...
Oversight Agency for Audit, Cheneyville Housing Development Corporation respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067 Audit period: January 1, 2022 through December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDING NO. 2022-001: Section 202 Supportive Housing for the Elderly, CFDA 14.157 Recommendation: The Project should perform annual unit inspections and maintain all required tenant documentation. Action Taken: For the safety of the residents and staff, management advised the site not to perform unit inspections due to COVID.
View Audit 56700
Finding 61595 (2022-001)
Significant Deficiency 2022
New England Law / Boston
MA
Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking
Finding ? Special Tests and Provisions: Enrollment Reporting ? Federal Direct Student Loan Program, Assistance Listing Number 84.268; June 30, 2022 Award Year; U.S. Department of Education Criteria or Specific Requirement Enrollment information, including the effective date of separation from the ...
Finding ? Special Tests and Provisions: Enrollment Reporting ? Federal Direct Student Loan Program, Assistance Listing Number 84.268; June 30, 2022 Award Year; U.S. Department of Education Criteria or Specific Requirement Enrollment information, including the effective date of separation from the institution, must be accurately reported within 30 days whenever attendance changes for a student, unless a roster will be submitted within 60 days. The changes include reductions or increases in attendance levels, withdrawals, graduations, and approved leaves-of absence. It is the institution?s responsibility, as a participant in the Title IV aid programs, to monitor and report these changes to the National Student Loan Data System (?NSLDS?). (NSLDS Enrollment Reporting Guide September 2021, and 34 CFR 685.309(b)) Condition Of the 40 students selected for enrollment reporting testing, two students within the sample were reported to NSLDS outside the maximum 60-day window. This was not a statistically valid sample. Views of Responsible Officials and Planned Corrective Actions The School concurs with the finding. The School intends to report student status changes at year end. Names of Contact Person Responsible for Corrective Action: Anne Marie Martorana, Chief Financial Officer Anticipated Completion Date: December 14, 2022
View Audit 54378
Finding 61568 (2022-001)
Significant Deficiency 2022
National Park Foundation
DC
Subrecipient Monitoring Reporting § 200.303
2022-001 - Internal Control over Compliance and Compliance with Reporting Contact Name: Kristeena Song Position: Controller Telephone Number: (202) 796 2500 Corrective Action Plan ? Management is developing a formal written policy and procedures regarding FFATA reporting requirements to ensure ...
2022-001 - Internal Control over Compliance and Compliance with Reporting Contact Name: Kristeena Song Position: Controller Telephone Number: (202) 796 2500 Corrective Action Plan ? Management is developing a formal written policy and procedures regarding FFATA reporting requirements to ensure reports are submitted accurately and in a timely manner. Estimated Completion ? August 2023
View Audit 56729
Finding 61537 (2022-009)
Significant Deficiency 2022
Wabanaki Health and Wellness
ME
Reporting Significant Deficiency
Wabanaki Public Health and Wellness received our FY21 audit in April 2023, which did not allow for the changes to be made in time for FY22. The corrective action plan from FY21 continues to be our course of action and will be fully implementing the following to ensure compliance in FY23. Wabanaki Pu...
Wabanaki Public Health and Wellness received our FY21 audit in April 2023, which did not allow for the changes to be made in time for FY22. The corrective action plan from FY21 continues to be our course of action and will be fully implementing the following to ensure compliance in FY23. Wabanaki Public Health & Wellness has implemented new positions and transitions of staff on order to increase processes to fall within compliance of all requirements for grants. This includes the reporting aspect financially and programmatically. The Financial Quality and Compliance Manager will be in complete review to verify that all reporting is completed within the correct time frame for each grant. The Grants and Accounting teams will compile a comprehensive list of all grants and dates for all reporting. The Financial Quality and Compliance Manager will maintain the list, file financial reports, and review that program staff has submitted all required reports as needed. Person(s) Responsible: Beth McLean Timing for Implementation: Summer 2023
View Audit 56719
Finding 61530 (2022-008)
Significant Deficiency 2022
Wabanaki Health and Wellness
ME
Reporting Significant Deficiency Internal Control / Segregation of Duties § 200.512
Wabanaki Public Health and Wellness received our FY21 audit in April 2023, which did not allow for the changes to be made in time for FY22. The corrective action plan from FY21 continues to be our course of action and will be fully implementing the following to ensure compliance in FY23. Wabanaki P...
Wabanaki Public Health and Wellness received our FY21 audit in April 2023, which did not allow for the changes to be made in time for FY22. The corrective action plan from FY21 continues to be our course of action and will be fully implementing the following to ensure compliance in FY23. Wabanaki Public Health & Wellness is committed to having our Single audits completed in time for submission to the clearing house within the appropriate time frame. WPHW has obtained WIPFLI for the next five years and will schedule our audit as early in the season as possible. Wabanaki Public Health & Wellness will be prepared to provide all information that is requested prior to the auditors being within our offices by the designated date in which the items are requested. During the period in which the auditors are within house and the weeks following the Director of Finance and the Financial Quality and Compliance Manager will be available to answer any questions, provide documentation, and details for all requirements for WIPFLI to complete the audit for submission to the clearing house. Person(s) Responsible: Beth McLean Timing for Implementation: Summer 2023
View Audit 56719
Finding 61527 (2022-002)
Material Weakness 2022
Wabanaki Health and Wellness
ME
Material Weakness Reporting Internal Control / Segregation of Duties
Wabanaki Public Health and Wellness received our FY21 audit in April 2023, which did not allow for the changes to be made in time for FY22. The corrective action plan from FY21 continues to be our course of action and will be fully implementing the following to ensure compliance in FY23. Wabanaki P...
Wabanaki Public Health and Wellness received our FY21 audit in April 2023, which did not allow for the changes to be made in time for FY22. The corrective action plan from FY21 continues to be our course of action and will be fully implementing the following to ensure compliance in FY23. Wabanaki Public Health & Wellness has been reviewing the year end close process as soon as we learned that there was a need for a stronger year end closing procedure. With the two new key roles being implemented the organization will have a full review of the internal control process and the yearend close process. A new full year end closing check list will be set forth to help designate appropriate steps to verify that all accounts have been review and reconciled with support from general ledger. The Director of Finance will review the processes as the accounting teams works through the checklist and once the Accounting team has determined that the process has been completed, the Financial Quality and Compliance Manager will complete a full review/audit of items to ensure that each have followed the year end closing check list and that the accounts have been reviewed and reconciled with the support of the general ledger accounts. Person(s) Responsible: Beth McLean Timing for Implementation: Summer 2023
View Audit 56719
Finding 61526 (2022-001)
Material Weakness 2022
Wabanaki Health and Wellness
ME
Material Weakness Reporting Equipment & Real Property Management
Wabanaki Public Health and Wellness received our FY21 audit in April 2023, which did not allow for the changes to be made in time for FY22. The corrective action plan from FY21 continues to be our course of action and will be fully implementing the following to ensure compliance in FY23. Wabanaki P...
Wabanaki Public Health and Wellness received our FY21 audit in April 2023, which did not allow for the changes to be made in time for FY22. The corrective action plan from FY21 continues to be our course of action and will be fully implementing the following to ensure compliance in FY23. Wabanaki Public Health & Wellness has implemented an updated journal entry (JE) process as soon as the issues was mentioned during the audit process in July 2022. All Accounting Specialists, Accountants, and Senior Accountants have access to the accounting software and have the ability to do the journal entry. Once they complete the JE, the team member goes to another Accountant/Senior Accountant to review and sign off after making the entry. Items are reviewed for accuracy, appropriateness, and correctness. The JE is then printed (with supporting documentation attached), signed by both the individual initiating the entry as well as the person approving the entry, and then kept on file in a locked file cabinet. After the audit process concluded, the Finance department was reorganized to have two new key roles. The Director of Finance oversees all the financial functions for WPHW, and the Financial Quality and Compliance Manager will be responsible for ensuring that practices and financials are completed per policy and regulations. Starting 2nd quarter of 2023, WPHW will be using a new accounting software that will lessen the need to print JE. However, the system has a built-in monitoring and approval function that will require all JE to be reviewed and approved. This entire process will be able to be seen from start to finish within the software. In addition, the Financial Quality and Compliance Manager will conduct a monthly review all journal entries completed, starting the second quarter of 2023. Person(s) Responsible: Beth McLean Timing for Implementation: Summer 2023
View Audit 56719
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