Corrective Action Plans

Finding 406488 (2023-001)

Material Weakness 2023

NE

Internal Control / Segregation of Duties Questioned Costs Reporting

Recommendation: The County should be aware of the inherent risks associated with improper segregation of accounting functions. The County should also develop mitigating controls to reduce the risk of errors or fraud associated with improper segregation of accounting functions. Action Take: The Count...

Recommendation: The County should be aware of the inherent risks associated with improper segregation of accounting functions. The County should also develop mitigating controls to reduce the risk of errors or fraud associated with improper segregation of accounting functions. Action Take: The County has assessed the benefits and costs associated with proper segregation of duties for all County departments and offices and has determined that cost would outweigh any benefits received. The County understands the inherent risks associated with improper segregation of accountings functions. Action has been taken to ensure timely deposits to the General Fund from the accounts held by individual departments, and County Management has communicated the need to be transparent regarding the transactions handled within these accounts. The County requires monthly reporting to the Board of Commissioners for various department officials to ensure transactions are recorded, and potential errors and irregularities are identified on a timely basis. The County will continue to review accounting procedures and processes to further mitigate this internal control deficiency whenever possible and feasible.

View Audit 311654

Finding 406431 (2023-024)

Significant Deficiency 2023

Langston University

OK

Matching / Level of Effort / Earmarking Questioned Costs Student Financial Aid § 200.303

tudent Financial Aid Cluster: Federal Supplemental Educational Opportunity Grant – Assistance Listing No. 84.007 Federal Work Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Student Loans – Assistance Listing No. 84.268 Reco...

tudent Financial Aid Cluster: Federal Supplemental Educational Opportunity Grant – Assistance Listing No. 84.007 Federal Work Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Student Loans – Assistance Listing No. 84.268 Recommendation: We recommend the University review reporting processes to ensure all students that require exit counseling receive it in a timely manner. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The University will strengthen its processes to ensure that students needing exist counseling receive it in a timely manner. Name(s) of the contact person(s) responsible for corrective action: Mr. Heath Burge, Assistant Vice President for Strategic Enrollment and Advising Services. Planned completion date for corrective action plan: September 2024

View Audit 311623

Finding 406257 (2023-015)

Significant Deficiency 2023

Langston University

OK

Allowable Costs / Cost Principles Reporting Questioned Costs § 200.303 § 200.403

Research and Development – Assistance Listing No. Various Recommendation: We recommend the University review its current procedures to ensure non-federal costs are not being allocated to federal fund codes. Also, the University should process retro-active cost transfers or payroll adjustments to en...

Research and Development – Assistance Listing No. Various Recommendation: We recommend the University review its current procedures to ensure non-federal costs are not being allocated to federal fund codes. Also, the University should process retro-active cost transfers or payroll adjustments to ensure that no teaching salaries are coded to USDA grant funds. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Langston is strengthening budgeting and payroll assignments to properly use appropriate cost codes to categorize types of payroll classification. Redistribution of expenditures between the payroll cost code categories within the appropriate project fund are in process. Name(s) of the contact person(s) responsible for corrective action: Mr. Robert Dixon, Director, Grants and Contracts Fiscal Administration, Oklahoma State University. Planned completion date for corrective action plan: June 2024

View Audit 311623 Questioned Costs: $1

Finding 406163 (2023-013)

Significant Deficiency 2023

Navajo Technical University

NM

Reporting

Corrective Action: Formal policies and procedures for grants reporting will be developed by NTU. NTU is developing a master file that will have a detailed schedules by funding source which will identify the reporting requirements and deadlines for submission. Communication of reporting due dates to ...

Corrective Action: Formal policies and procedures for grants reporting will be developed by NTU. NTU is developing a master file that will have a detailed schedules by funding source which will identify the reporting requirements and deadlines for submission. Communication of reporting due dates to appropriate NTU financial and programmatic personnel will be improved. This will help ensure all financial and administrative reports are submitted in a timely manner. Person Responsible: Beverly Miller, Accounting Manager and Harshwal & Company, LLC Estimated Completion Date: July 31, 2024

View Audit 311593

Finding 406143 (2023-009)

Significant Deficiency 2023

Navajo Technical University

NM

Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking

Corrective Action: NTU will develop formal policies and procedures regarding enrollment reporting. This will include identifying the necessary enrollment data to update the National Student Loan Database System (NSLDS) on a timely basis in accordance with the Student Financial Aid Cluster requiremen...

Corrective Action: NTU will develop formal policies and procedures regarding enrollment reporting. This will include identifying the necessary enrollment data to update the National Student Loan Database System (NSLDS) on a timely basis in accordance with the Student Financial Aid Cluster requirements. NTU will be hiring an additional Financial Aid Technician and a Financial Aid Counselor to assist in addressing this finding. Person Responsible: Delores Becenti, Enrollment Director Estimated Completion Date: July 31, 2024

View Audit 311593

Finding 406053 (2023-014)

Significant Deficiency 2023

Navajo Technical University

NM

Questioned Costs Reporting Internal Control / Segregation of Duties § 200.512

Corrective Action: NTU experienced key personal turnover during which affected the start and completion of the audit. NTU has developed a comprehensive year-end financial close and annual federal reporting plan as part of this plan, NTU will ensure that financial accounting books and records are rec...

Corrective Action: NTU experienced key personal turnover during which affected the start and completion of the audit. NTU has developed a comprehensive year-end financial close and annual federal reporting plan as part of this plan, NTU will ensure that financial accounting books and records are reconciled and closed in a timely manner prior to providing the final trial balance to the auditor. Person Responsible: Beverly Miller, Accounting Manager and Harshwal & Company, LLC Estimated Completion Date: July 31, 2024

View Audit 311593

Finding 406043 (2023-002)

Material Weakness 2023

Tulare County Regional Transit Agency

CA

Reporting Internal Control / Segregation of Duties Allowable Costs / Cost Principles § 200.303 § 200.502 § 200.510

Management Response: The Tulare County Regional Transit Agency (TCRTA) is working to ensure creation of a ledger that establishes internal control by specifying multiple departments and units. The creation of this ledger will ensure that incoming revenue is properly recorded whereas on the expendi...

Management Response: The Tulare County Regional Transit Agency (TCRTA) is working to ensure creation of a ledger that establishes internal control by specifying multiple departments and units. The creation of this ledger will ensure that incoming revenue is properly recorded whereas on the expenditure end TCRTA will work to book expenses in a correct fashion whereby tagging back to the restricted unit thus facilitating the flow of restricted revenues appropriately with matching expenditure. Views of Responsible Officials and Corrective Action: The Tulare County Regional Transit Agency (TCRTA) will ensure multiple levels of review before submitting Federal and State expenditures to the auditor-controller/treasurer-tax collector’s (ACTTC) Office for reporting purposes. This will include detailed reviews of the expenditures to ensure they are categorized appropriately and recorded accurately. TCRTA will coordinate ACTTC Office to provide additional training to staff regarding reporting requirements, and TCRTA will implement additional review procedures when compiling the Financial Closing and Reporting Process and either directly or indirectly compiling the Schedule of Expenditures of Federal Awards (SEFA).

View Audit 311591

Finding 406030 (2023-005)

Material Weakness 2023

Oakland County, Michigan

MI

Reporting § 200.502 § 200.510

Condition: The FEMA expenditures on the schedule of expenditures of federal awards (SEFA) initially presented for audit were not complete and accurate. Planned Corrective Action: Seek training from our auditors on the proper recording of obligated expenditures. Contact person responsible for correct...

Condition: The FEMA expenditures on the schedule of expenditures of federal awards (SEFA) initially presented for audit were not complete and accurate. Planned Corrective Action: Seek training from our auditors on the proper recording of obligated expenditures. Contact person responsible for corrective action: Laura Randall Anticipated Completion Date: 06/14/2024

View Audit 311580

Finding 406015 (2023-006)

Material Weakness 2023

Oakland County, Michigan

MI

Subrecipient Monitoring Material Weakness Reporting

Condition: The County did not file the required FFATA reports for CDBG subrecipients timely. Planned Corrective Action: Schedule FFATA reporting within 30 days of Cities, Villages and Township budget acceptance. Contact person responsible for corrective action: Laura Randall Anticipated Completion D...

Condition: The County did not file the required FFATA reports for CDBG subrecipients timely. Planned Corrective Action: Schedule FFATA reporting within 30 days of Cities, Villages and Township budget acceptance. Contact person responsible for corrective action: Laura Randall Anticipated Completion Date: 06/17/2024

View Audit 311580

Finding 406012 (2023-004)

Material Weakness 2023

Oakland County, Michigan

MI

Questioned Costs Subrecipient Monitoring Material Weakness § 200.303

Condition: The County did not have controls in place during the year under audit to ensure that the required certified payrolls were received by contractors and subcontractors. Planned Corrective Action: Develop a process with Neighborhood Housing and Development Department ensuring all appropriate ...

Condition: The County did not have controls in place during the year under audit to ensure that the required certified payrolls were received by contractors and subcontractors. Planned Corrective Action: Develop a process with Neighborhood Housing and Development Department ensuring all appropriate documentation has been reviewed and received. Contact person responsible for corrective action: Khadija Walker-Fobbs Anticipated Completion Date: 07/15/2024

View Audit 311580

Finding 406007 (2023-003)

Significant Deficiency 2023

Cook County, Illinios

IL

Questioned Costs Special Tests & Provisions Procurement, Suspension & Debarment § 200.328

RE: Special Tests and Provisions (Reporting) Highway Planning and Construction, CFDA # 20.205 County Department – Department of Transportation and Highways Finding 2023 – 003 The Cook County Department of Transportation and Highways (DOTH) would like to respond to the FY2023 audit. As indicated in ...

RE: Special Tests and Provisions (Reporting) Highway Planning and Construction, CFDA # 20.205 County Department – Department of Transportation and Highways Finding 2023 – 003 The Cook County Department of Transportation and Highways (DOTH) would like to respond to the FY2023 audit. As indicated in finding 2023-003, DOTH submitted BoBS 2832 reports later than 30 calendar days following the period covered, and thus, did not comply with the reporting requirements outlined in the following grant agreement(s): • County Line Road from I-294 to North Ave (16-W7331-00-RP) - C-91-200-17 • County Line Rd from Grand Ave to Lake St (18-W7331-00-RP) - C-91-381-19 To ensure the timely submittal of BoBS 2832 reports, the following corrective action plan will be implemented by DOTH. By the close of the fiscal year on November 30, 2024, DOTH must: 1. Ensure proper training of staff and/or consultants responsible for grant reporting for projects with active grant agreements. Training will include how to gather data for the BoBS 2832 report, how to complete the BoBS 2832 report, and the cadence of reporting. A representative from the Cook County Comptroller will be invited to participate. Training materials will be distributed to participants following the session. 2. Place recurring dates on all project lead’s calendars, and on the calendars of any support staff or consultants responsible for grant reporting for the project, with a reminder when the BoBS 2832 report must be submitted. Each reminder date must be sufficiently in advance to allow for the preparation, review, and final signature in order for each BoBS 2832 report to be submitted no later than 30 calendar days following the period covered by the report. The project lead will have the ultimate responsibility of ensuring that staff assigned to the project submit BoBS 2832 reports two weeks prior to due date for proper review, sign-off, and submission to Illinois Department of Transportation (IDOT) prior to the due date. Parties responsible for overseeing the corrective action plan for the grant programs included in the 2023-003 findings: • Nathan Roseberry, Assistant Superintendent and Interim Chief Engineer of Construction • Aaron Lebowitz, Deputy Bureau Chief of Construction

View Audit 311568

Finding 405996 (2023-006)

Significant Deficiency 2023

Greene County, Illinois

IL

Procurement, Suspension & Debarment Reporting

Condition: The County incorrectly reported expenditures on their annual Project and Expenditure (P&E) report for fiscal year ending December 31, 2023. There were various typos and excluded expenditures related to the following projects: HVAC, Windows for Courthouse, Courthouse Smoke Alarm System, a...

Condition: The County incorrectly reported expenditures on their annual Project and Expenditure (P&E) report for fiscal year ending December 31, 2023. There were various typos and excluded expenditures related to the following projects: HVAC, Windows for Courthouse, Courthouse Smoke Alarm System, and Whitworth building purchase. Recommendation: The County should ensure all expenditures incurred within the fiscal year are included on the annual report. Additionally, an internal policy should be developed to ensure all ordinances are communicated to the necessary department heads. Name of Contact Person: Kirby Ballard View of Responsible Officials and Planned Corrective Action: The County Treasurer will ensure all expenditures are tracked throughout the year by using ordinances approved by the Board for the use of American Rescue Plan Act funds as well as invoices for each project. An internal policy has been developed that requires the County Treasurer to sign off on ordinances as they are received. Furthermore, the County Treasurer has implemented a review process to ensure the annual report is correctly stated. Anticipated Date of Completion: Ongoing Analysis

View Audit 311543

Finding 405994 (2023-001)

Material Weakness 2023

Neighborhood Housing Services of the Black Hills, Inc.

SD

Reporting Internal Control / Segregation of Duties Matching / Level of Effort / Earmarking

Finding #2023-001 – Preparation of Financial Statements and Schedule of Expenditures of Federal Awards (SEFA) and Audit Adjustments Responsible Individuals: Mike Walker (CEO) and Kathleen Burnham (Accountant) Corrective Action Plan: The Organization has accepted the risk associated with requesting...

Finding #2023-001 – Preparation of Financial Statements and Schedule of Expenditures of Federal Awards (SEFA) and Audit Adjustments Responsible Individuals: Mike Walker (CEO) and Kathleen Burnham (Accountant) Corrective Action Plan: The Organization has accepted the risk associated with requesting the auditors to prepare the financial statements and SEFA and continues to plan for the auditors to prepare the reports. Due to the cost of hiring a full-time replacement staff accountant, the board of directors and management are willing to accept this degree of risk associated financial statement and SEFA preparation and will assist with additional internal oversight to limit risk accordingly. Anticipated Completion Date: Ongoing

View Audit 311542

Finding 405973 (2023-001)

Significant Deficiency 2023

Limestone Valley Resource Conservation and Development Council, Inc.

GA

Internal Control / Segregation of Duties Cash Management Reporting

2023-01: Segregation of Duties Name of contact person: Stephen Bontekoe, Program Coordinator Corrective Action: Duties and functions will be reviewed to determine where segregation needs to occur. The duties will be separated as much as possible and alternative controls will be implemented to ...

2023-01: Segregation of Duties Name of contact person: Stephen Bontekoe, Program Coordinator Corrective Action: Duties and functions will be reviewed to determine where segregation needs to occur. The duties will be separated as much as possible and alternative controls will be implemented to compensate for lack of segregation. However, the risk of not segregated certain duties are not worth the additional costs. Nonfinancial employees will be trained and provide some assistance. Proposed completion date: The Board will implement the above procedure immediately.

View Audit 311539

Finding 405972 (2023-002)

Significant Deficiency 2023

Phoenix Indian Center

AZ

Questioned Costs Reporting Significant Deficiency § 200.512

Audit Finding: 2023-002 Corrective Action Plan: Management acquired the services of an outside firm to address the deficiencies in the records and to correct and establish a system to prevent further occurrences of late reconciliations and untimely reporting. Persons Responsible: Jolyana Kroupa, Chi...

Audit Finding: 2023-002 Corrective Action Plan: Management acquired the services of an outside firm to address the deficiencies in the records and to correct and establish a system to prevent further occurrences of late reconciliations and untimely reporting. Persons Responsible: Jolyana Kroupa, Chief Executive Officer and Cindy Macz, Financial Administrative Assistant Estimated Completion Date: June 30, 2024

View Audit 311534

Finding 405970 (2023-001)

Material Weakness 2023

Goodwill Industries of Middle Georgia, Inc. and Affiliates

GA

Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking

Audit Finding Number: 2023-001-Enrollment Reporting: Management concurs with the finding. The College submitted enrollment reports over the past year according to our approved submission schedule, but the reports were rejected due to configuration issues with our student information system (SIS). W...

Audit Finding Number: 2023-001-Enrollment Reporting: Management concurs with the finding. The College submitted enrollment reports over the past year according to our approved submission schedule, but the reports were rejected due to configuration issues with our student information system (SIS). We worked diligently to resolve these issues with assistance from Anthology and the National Student Clearinghouse. All the reporting configuration issues that prevented timely and accurate reporting have been resolved and verified by the National Student Clearinghouse. The College has implemented a process whereby the Registrar reports graduation statuses at the conclusion of each term to the College's SIS for upload to the National Student Clearinghouse and subsequent transmission to NSLDS. The Registrar will create a separate report of students who have completed a program yet are continuing their education at the College. In addition, the Registrar will generate a weekly report from the College's SIS listing the last date of attendance for drops/withdrawals, leaves of absence, and standard periods of non-enrollment and upload to the National Student Clearinghouse with subsequent transmission to NSLDS monthly. As an internal control, submitting the report will be a joint venture between the Registrar, the Financial Aid Manager, and the Associate Vice President of Education. These individuals have completed all the required training to ensure accurate reporting. To ensure timely reporting, all will receive transmission and error reports, and submission dates will be set on outlook calendars as a constant reminder. Successful report submission will be a required report at the College's bi-weekly operations meeting. William H. Dindy, Associate Vice President of Education

View Audit 311527

Finding 405968 (2023-002)

Significant Deficiency 2023

Tech Corps Ohio

OH

Allowable Costs / Cost Principles Questioned Costs Subrecipient Monitoring § 200.308 § 200.309 § 200.403

We agree that the allocation being performed once annually does not create the most equitable allocation of costs between our individual programs. We will perform our indirect cost allocations more periodically during the course of the fiscal year to ensure that more appropriate times studies and a...

We agree that the allocation being performed once annually does not create the most equitable allocation of costs between our individual programs. We will perform our indirect cost allocations more periodically during the course of the fiscal year to ensure that more appropriate times studies and applicable participant hours are being utilized to limit the potential of allocating unrelated indirect costs from the year to individual programs, including the federally funded programs.

View Audit 311525 Questioned Costs: $1

Finding 405966 (2023-001)

Significant Deficiency 2023

Tech Corps Ohio

OH

Reporting § 200.502 § 200.510

We agree that, due to data entry errors, the SEFA provided at the start of the single audit did not include the appropriate and applicable federal expenditures. We will be more diligent in the preparation of the SEFA to help prevent the potential for inadvertently misrepresenting the total federal ...

We agree that, due to data entry errors, the SEFA provided at the start of the single audit did not include the appropriate and applicable federal expenditures. We will be more diligent in the preparation of the SEFA to help prevent the potential for inadvertently misrepresenting the total federal expenditures and avoid the necessity for adjustments to the SEFA in future audits. At the issuance of the reports, we have enhanced our internal controls and processes related to the preparation of the SEFA to prevent this situation in future years. Our goal is to eliminate any errors to ensure that all applicable federal expenditures are complete and accurate.

View Audit 311525

Finding 405964 (2023-003)

Significant Deficiency 2023

Door County Economic Development Corporation

WI

Questioned Costs Subrecipient Monitoring Reporting

Special Reporting Supporting Documentation Reporting – Economic Development Assistance–Revolving Loan Fund – CFDA No. 11.307 Recommendation: Door County Economic Development Corporation should create an internal monitoring system to document future review of the ED-209 reports and verify that suppo...

Special Reporting Supporting Documentation Reporting – Economic Development Assistance–Revolving Loan Fund – CFDA No. 11.307 Recommendation: Door County Economic Development Corporation should create an internal monitoring system to document future review of the ED-209 reports and verify that supporting documentation is attached and retained for review during future audits. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management will prepare future ED-209 reports well in advance of deadlines so that they can be verified by contracted accounting professionals prior to submittal to ensure accuracy. Name(s) of the contact person(s) responsible for corrective action: Michelle Lawrie Planned completion date for corrective action plan: Ongoing

View Audit 311523

Finding 405946 (2023-001)

Material Weakness 2023

Share Food Program, In.c

PA

Reporting

FINDINGS - FEDERAL AWARDS PROGRAM AUDITS Timely Financial Reporting, Assistance Listing Numbers - All 2023-001: Internal Control over Financial Reporting - Material Weakness Recommendation: We recommend management ensure documentation for audit is readily available to ens...

FINDINGS - FEDERAL AWARDS PROGRAM AUDITS Timely Financial Reporting, Assistance Listing Numbers - All 2023-001: Internal Control over Financial Reporting - Material Weakness Recommendation: We recommend management ensure documentation for audit is readily available to ensure timely completion of the audit and related financial reporting package. Corrective Action Taken/Implementation Date: Share Food Program has developed procedures and processes to manage documents more efficiently. All documents will be scanned to the network drive with limited access to those personnel that require access. This was implemented, and it is expected that the June 30, 2024 financial reporting package will be timely submitted. Person(s) Responsible: George Matysik, Executive Director James Stewart, Deputy CFO

View Audit 311510

Finding 405945 (2023-002)

Significant Deficiency 2023

Cleveland Housing Authority

TN

HUD Housing Programs Reporting

As stated in the audit report, Cleveland Housing Authority disposed of a significant number of public housing units for the purpose of RAD conversion. Due to the conversion and disposal of assets, the FDS unaudited submission was inaccurate in the statement of assets. AN adjusting entry has been m...

As stated in the audit report, Cleveland Housing Authority disposed of a significant number of public housing units for the purpose of RAD conversion. Due to the conversion and disposal of assets, the FDS unaudited submission was inaccurate in the statement of assets. AN adjusting entry has been made to correct the inaccuracy. The individual responsible for preparing and submitting for the unaudited submission is Cleveland Housing Authority's CFO, Michael Lloyd. Mr. Llyod will review the information prior to submission to ensure that all entries are stated correctly. He will also ensure that the required unaudited submission be completed and entered into the system prior to the stated deadline. The ED will be responsible for verifying that the required deadlines are being met. We trust that this corrective action plan is sufficient to correct the audit findings for the fiscal year ending December 31, 2024.

View Audit 311505

Finding 405935 (2023-002)

Material Weakness 2023

Central Valley School District No. 356

WA

Subrecipient Monitoring Questioned Costs Matching / Level of Effort / Earmarking

CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Central Valley School District No. 356 September 1, 2022 through August 31, 2023 This schedule presents the corrective action the District is planning to take for findings included in this report in accordance with Title 2 U.S. Code...

CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Central Valley School District No. 356 September 1, 2022 through August 31, 2023 This schedule presents the corrective action the District is planning to take for findings included in this report in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Finding ref number: 2023-002 Finding caption: The District did not have adequate internal controls for ensuring compliance with federal wage rate requirements. Name, address, and telephone of District contact person: Mathew Knott, Director of Business Services 2218 N. Molter Road Liberty Lake, WA 99019 509-558-5437 Corrective action the auditee plans to take in response to the finding: The District agrees with the State Auditor’s Office that we did not have adequate internal controls for ensuring compliance with federal prevailing wage rate requirements as noted. The District used the same process as noted in this Finding in the 2020-2021 audit which did not have any exceptions noted by the State Auditor’s Office. In July 2023, the District ensured federal prevailing wage rate clauses were in any new contract entered into using federal funds and that weekly certified payroll reports were collected from contractors and subcontractors. Also, contracts before July 2023 were retroactively updated to include federal prevailing wage rate clauses. Anticipated date to complete the corrective action: July 2023

View Audit 311478

Finding 405927 (2023-002)

Material Weakness 2023

Impact Community Action Partnership, Inc.

IA

Internal Control / Segregation of Duties Material Weakness Reporting

Management’s Response: Management agrees with the finding. Contact Person Responsible for Corrective Action: Anne Bacon, CEO Corrective Action Plan: The auditor finding concludes that the cause of the finding is: “Rapid growth of new funding without a corresponding increase in fiscal personnel has r...

Management’s Response: Management agrees with the finding. Contact Person Responsible for Corrective Action: Anne Bacon, CEO Corrective Action Plan: The auditor finding concludes that the cause of the finding is: “Rapid growth of new funding without a corresponding increase in fiscal personnel has resulted in additional responsibilities placed on the Chief Financial Officer and Chief Operating Officer. The transition to remote working has also resulted in difficulties with handling electronic documentation and approvals.” An additional cause was the previous CFO’s decision to bypass the outlined process and not submit the journal entries for review. To address these causes, IMPACT Community Action Partnership will follow a rectifying course of action. 1. Remove CFO that was responsible for reconciliations (complete) 2. Hire an interim Controller to assess and rectify all fiscal internal controls (complete) 3. Do not grant check signing capability to the controller (complete) 4. Edit or official, board approved Fiscal Procedures to include process for the review of journal entries (August 2024) 5. Procure a more robust fiscal software that permits more efficient electronic record review. (complete) Anticipated Completion Date: August, 2024

View Audit 311459

Finding 405883 (2023-002)

Significant Deficiency 2023

Every Woman's Place

MI

Reporting Internal Control / Segregation of Duties

EWP will implement an internal control system that includes the timely submission of reports. Executive leadership transition in January 2023 has led to recovery of reporting requirements, deadlines, and submission dates. Reporting requirements have been communicated with the new agency leadership t...

EWP will implement an internal control system that includes the timely submission of reports. Executive leadership transition in January 2023 has led to recovery of reporting requirements, deadlines, and submission dates. Reporting requirements have been communicated with the new agency leadership team and assigned accordingly. Re-distribution of workload has also had a positive impact on meeting reporting deadlines. Information will be captured in a shared agency spreadsheet to ensure future sustainability.

View Audit 311449

Finding 405822 (2023-001)

Material Weakness 2023

Renton School District No. 403

WA

Subrecipient Monitoring Internal Control / Segregation of Duties Allowable Costs / Cost Principles

Corrective action the auditee plans to take in response to the finding: The Renton School District will align its internal procedures with federal compliance expectations by reviewing and adjusting its processes to adhere to current federal prevailing wage rate requirements. To address this issue, w...

Corrective action the auditee plans to take in response to the finding: The Renton School District will align its internal procedures with federal compliance expectations by reviewing and adjusting its processes to adhere to current federal prevailing wage rate requirements. To address this issue, we are implementing the following corrective actions: • Training: We will provide comprehensive training to our employees on federal requirements for public works projects funded by federal money. This will ensure that our staff is fully aware of the differences between state and federal requirements. • Process Revision: We will revise our internal process to include the collection of weekly certified payroll reports directly from contractors and subcontractors when federal funds are used. This will ensure we meet both state and federal compliance expectations. • Documentation: We will maintain proper documentation of these payroll reports in accordance with Federal and State document retention laws. Anticipated date to complete the corrective action: 06/01/2024

View Audit 311436

Corrective Action Plans

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