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Corrective Action Plans

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Finding 388265 (2023-002)
Significant Deficiency 2023
Governors State University
IL
Reporting Matching / Level of Effort / Earmarking Student Financial Aid § 200.303
2023-002 FINDING: ENROLLMENT REPORTING Corrective Action Plan: The University has already identified a method to report directly to the U.S. Department of Education’s National Student Loan Data System (NSLDS) all enrollment changes occurring after the end of the term. The University will continue...
2023-002 FINDING: ENROLLMENT REPORTING Corrective Action Plan: The University has already identified a method to report directly to the U.S. Department of Education’s National Student Loan Data System (NSLDS) all enrollment changes occurring after the end of the term. The University will continue to update timely the NSLDS enrollment history as needed when the situation of late withdrawals occurs beyond the reporting dates. Responsible University Personnel: John Perry, Executive Director of Financial Aid/ Scholarships and Registration; Timothy Carroll, Registrar. Anticipated completion date: Already implemented.
View Audit 300046
Anne Arundel County, Maryland
MD
Reporting Subrecipient Monitoring
2023-002: 14.218 – CDBG – Entitlement Grants Cluster • Recommendation: We recommend the County establish and implement controls to maintain compliance with reporting requirements. • Explanation of disagreement with audit finding: There is no disagreement and management agrees with the finding. • Cor...
2023-002: 14.218 – CDBG – Entitlement Grants Cluster • Recommendation: We recommend the County establish and implement controls to maintain compliance with reporting requirements. • Explanation of disagreement with audit finding: There is no disagreement and management agrees with the finding. • Corrective action taken in response to finding: Management agrees to review the current procedures for submitting the required information through the Federal Funding Accountability and Transparency Act Subaward Reporting System to ensure the requirement for submission is met. • Name of the contact person responsible for corrective action: Kevin McMahon, Office of Finance
View Audit 300045
Finding 388235 (2023-001)
Significant Deficiency 2023
Heritage Valley Health System, INC
PA
Reporting Significant Deficiency Internal Control / Segregation of Duties
Finding 2023-001—Significant Deficiency in Internal Controls over Compliance and Noncompliance Finding: ALN#93.498 Provider Relief Fund and American Rescue Plan Rural Distribution Contact Person: Garrett Richardson, Associate Vice President of Finance Department; Haley Kotun, Supervisor of Finan...
Finding 2023-001—Significant Deficiency in Internal Controls over Compliance and Noncompliance Finding: ALN#93.498 Provider Relief Fund and American Rescue Plan Rural Distribution Contact Person: Garrett Richardson, Associate Vice President of Finance Department; Haley Kotun, Supervisor of Finance Department Views of Responsible Officials: Management agrees and acknowledges that Heritage Valley is responsible to enhance the control and process to ensure future federal reporting deadlines are met. For this late reporting instance, management will comply with HRSA’s reporting instructions when such instructions become available. Corrective Action Plan and Expected Completion Date Heritage Valley management will ensure controls surrounding the timeliness of federal grant reporting, including appropriate communication between finance personnel to comply with required federal reporting time periods, are remediated and operating effectively. To date, Heritage Valley has been in close contact with HRSA to seek approval for Request to Report Late Due to Extenuating Circumstances and such approval has been made verbally. Management expects to take immediate action once Heritage Valley receives written notification from HRSA for the status of approval and modified report submission deadline.
View Audit 300014
Finding 388234 (2023-003)
Significant Deficiency 2023
Community Capital New York, Inc.
NY
Reporting Allowable Costs / Cost Principles Internal Control / Segregation of Duties
Internal Controls over Compliance Requirements of Federal Awards Review process -- Recommendation We recommend that another level of review of the quarterly reporting be added to the review process. The person responsible for this additional review should be familiar with the grant budget and the un...
Internal Controls over Compliance Requirements of Federal Awards Review process -- Recommendation We recommend that another level of review of the quarterly reporting be added to the review process. The person responsible for this additional review should be familiar with the grant budget and the underlying supporting documentation that should be used to correctly calculate allowable salary and benefit costs. In the event that mistakes happen, the Organization should advise the federal agency on a timely basis and appropriately amend the reports. Corrective Action Plan -- The following procedures have been implemented: The Chief Executive Officer is reviewing quarterly Federal Awards reports before issuance, and comparing to supporting documentation.
View Audit 300013
Finding 388227 (2023-001)
Material Weakness 2023
Hamilton College
NY
Subrecipient Monitoring Reporting Matching / Level of Effort / Earmarking § 200.303 § 200.328 § 200.329
We agree that in previous years, there were deficiencies in compliance with reporting requirements related to the receipt and disbursement of federal funds. There has been turnover in Business Office staff, but now that staffing has stabilized, the following procedures will be implemented regarding ...
We agree that in previous years, there were deficiencies in compliance with reporting requirements related to the receipt and disbursement of federal funds. There has been turnover in Business Office staff, but now that staffing has stabilized, the following procedures will be implemented regarding the management of federal funds:  The Senior Accountant will be responsible for the receipt and disbursement of federal funds, and for monitoring reporting requirements  The Associate Vice President for Finance and Controller will oversee the process and ensure that spending guidelines are followed and that all deadlines for reporting are met
View Audit 299996
Finding 388209 (2023-011)
Significant Deficiency 2023
McKendree University
IL
Special Tests & Provisions Student Financial Aid Reporting § 200.303
2023-011 Student Financial Assistance Cluster Federal Supplemental Educational Opportunity Grants – Assistance Listing No. 84.007 Federal Work-Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Loans – Assistance Listing No. 84.268...
2023-011 Student Financial Assistance Cluster Federal Supplemental Educational Opportunity Grants – Assistance Listing No. 84.007 Federal Work-Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Loans – Assistance Listing No. 84.268 Teacher Education Assistance for College and Higher Education Grants– Assistance Listing No. 84.379 Recommendation: We recommend the University review current processes to ensure all compliance requirements are being met when using a third-party servicer to deliver Title IV credit balances. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The university will review current processes to ensure all compliance requirements are being met when using a third-party servicer for Title IV refunds. Names of the contact person responsible for corrective action: Scott Schneider and Patrick Michael Planned completion date for corrective action plan: June 30, 2024
View Audit 299965
Finding 388197 (2023-009)
Significant Deficiency 2023
McKendree University
IL
Matching / Level of Effort / Earmarking Special Tests & Provisions Student Financial Aid § 200.303
2023-009 Student Financial Assistance Cluster Federal Supplemental Educational Opportunity Grants – Assistance Listing No. 84.007 Federal Work-Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Loans – Assistance Listing No. 84.268...
2023-009 Student Financial Assistance Cluster Federal Supplemental Educational Opportunity Grants – Assistance Listing No. 84.007 Federal Work-Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Loans – Assistance Listing No. 84.268 Teacher Education Assistance for College and Higher Education Grants– Assistance Listing No. 84.379 Recommendation: We recommend the University review current processes for reporting to NSLDS and implement procedures to ensure submissions are reported timely and accurately. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Processes are being updated to ensure submissions are being reported timely and accurately. Name of the contact person responsible for corrective action: Patrick Michael Planned completion date for corrective action plan: June 30, 2024
View Audit 299965
Finding 388179 (2023-006)
Significant Deficiency 2023
McKendree University
IL
Matching / Level of Effort / Earmarking Student Financial Aid Reporting § 200.303
2023-006 Student Financial Assistance Cluster Federal Supplemental Educational Opportunity Grants – Assistance Listing No. 84.007 Federal Work-Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Loans – Assistance Listing No. 84.268...
2023-006 Student Financial Assistance Cluster Federal Supplemental Educational Opportunity Grants – Assistance Listing No. 84.007 Federal Work-Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Loans – Assistance Listing No. 84.268 Teacher Education Assistance for College and Higher Education Grants– Assistance Listing No. 84.379 Recommendation: We recommend the University implement a formal review procedure to document that the direct loan reconciliations are performed on a timely basis each month. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: University procedures have been modified to accurately document the monthly reconciliations requiring review and sign off by the Vice President of Administration and Finance or their designee. Name of the contact person responsible for corrective action: Patrick Michael Planned completion date for corrective action plan: June 30, 2024
View Audit 299965
Finding 388173 (2023-005)
Significant Deficiency 2023
McKendree University
IL
Matching / Level of Effort / Earmarking Student Financial Aid Reporting § 200.303
2023-005 Student Financial Assistance Cluster Federal Supplemental Educational Opportunity Grants – Assistance Listing No. 84.007 Federal Work-Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Loans – Assistance Listing No. 84.268...
2023-005 Student Financial Assistance Cluster Federal Supplemental Educational Opportunity Grants – Assistance Listing No. 84.007 Federal Work-Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Loans – Assistance Listing No. 84.268 Teacher Education Assistance for College and Higher Education Grants– Assistance Listing No. 84.379 Recommendation: We recommend that the Student Financial Aid department work to ensure disbursements are reported to COD within 15 days of the disbursement date and that disbursements date reported in COD matches the disbursement date to the student. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Procedures have been updated to monitor and crosscheck COD reporting and disbursement timing to ensure compliance with the requirements. Name of the contact person responsible for corrective action: Patrick Michael Planned completion date for corrective action plan: June 30, 2024
View Audit 299965
Finding 388167 (2023-004)
Significant Deficiency 2023
McKendree University
IL
Matching / Level of Effort / Earmarking Student Financial Aid Eligibility § 200.303
2023-004 Student Financial Assistance Cluster Federal Supplemental Educational Opportunity Grants – Assistance Listing No. 84.007 Federal Work-Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Loans – Assistance Listing No. 84.268...
2023-004 Student Financial Assistance Cluster Federal Supplemental Educational Opportunity Grants – Assistance Listing No. 84.007 Federal Work-Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Loans – Assistance Listing No. 84.268 Teacher Education Assistance for College and Higher Education Grants– Assistance Listing No. 84.379 Recommendation: We recommend the University review reporting processes to ensure all students that require exit counseling receive it in a timely manner. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Processes have been updated to ensure exit counseling is conducted and properly documented for all students that require it and new employees have been trained on this requirement. Name of the contact person responsible for corrective action: Patrick Michael Planned completion date for corrective action plan: June 30, 2024
View Audit 299965
Finding 388123 (2023-001)
Material Weakness 2023
North Ridgeville City School District
OH
School Nutrition Programs Cash Management Material Weakness
Finding Number: 2023-001 Planned Corrective Action: In 2022- 2023, Aramark hired a new Food Service Supervisor. The Supervisor failed to report the numbers correctly. She was told to pull the POS report and use the Aramark calendar, which differs from a monthly calendar. Once she had the numbers, ...
Finding Number: 2023-001 Planned Corrective Action: In 2022- 2023, Aramark hired a new Food Service Supervisor. The Supervisor failed to report the numbers correctly. She was told to pull the POS report and use the Aramark calendar, which differs from a monthly calendar. Once she had the numbers, they would be manually input into the Aramark program. She was using these numbers to report to the ODE. When doing this, she made several errors, which resulted in us reporting more meals than we actually served. Correction : 1) Report numbers to the ODE using the CN6 and CN7 reports. 2) Correct our reported number to ODE using the CN6 and CN7 reports for August - November 2023. Anticipated Completion Date: 1) We started in December 2023 using the correct report s, the CN6 and CN 7, to report our numbers to the ODE for reimbursement. 2) In February, we put in the correct numbers for August- November 2023 with the ODE, so our numbers will balance for the 2023-2024 school year. Responsible Contact Person : Michael Pissini, Treasurer Leslie McKimmie, Food Service Director
View Audit 299940
Finding 388121 (2023-009)
Significant Deficiency 2023
Delaware State Housing Authority
DE
Subrecipient Monitoring Reporting Significant Deficiency § 200.1
DSHA will work immediately to update the most recent report with the proper data, including accurate SDI and AMI data, and ensure that the reported amounts for expenditures and obligations are correctly reflected. This will involve a thorough review of the original data sources and any available sup...
DSHA will work immediately to update the most recent report with the proper data, including accurate SDI and AMI data, and ensure that the reported amounts for expenditures and obligations are correctly reflected. This will involve a thorough review of the original data sources and any available supporting documentation to ensure accuracy. In addition, we will also establish a post‐report submission review to prevent similar issues from occurring in the future. This process will involve a comprehensive review of each report submitted to ensure accuracy, completeness, and compliance with reporting requirements. Finally, clear procedures will be established for maintaining supporting documents for Quarterly and Annual report submissions. The HAF Program Manager and the Vendor will collaborate and ensure the accuracy and reliability of the reports. Responsible Official: Brian Rossello, Director of Housing Finance Completion Date: March 2024
View Audit 299937
Finding 388120 (2023-008)
Significant Deficiency 2023
Delaware State Housing Authority
DE
Questioned Costs Matching / Level of Effort / Earmarking Eligibility
DSHA will ensure accurate calculation of applicant income. This will include implementing standardized procedures for verifying income sources, documenting calculations, and reviewing income determinations for accuracy. Additional training will be available to the processing team responsible for cal...
DSHA will ensure accurate calculation of applicant income. This will include implementing standardized procedures for verifying income sources, documenting calculations, and reviewing income determinations for accuracy. Additional training will be available to the processing team responsible for calculating applicant income. This will focus on proper methods for verifying income, calculating income eligibility, and identifying common errors that may lead to overpayments. The HAF Program Manager will coordinate with the Vendor to ensure accuracy of income calculations and prevent overpayments on assistance received. This corrective plan will be implemented immediately. Responsible Official: Brian Rossello, Director of Housing Finance Completion Date: March 2024
View Audit 299937 Questioned Costs: $1
Finding 388117 (2023-005)
Significant Deficiency 2023
Delaware State Housing Authority
DE
Special Tests & Provisions Allowable Costs / Cost Principles Reporting § 200.303
DSHA has contracted with a third-party vendor that will work in tandem with an Internal DSHA ERA Staff person to submit UST reports. DSHA will work to update its policies related to UST reports to include capturing uploaded reports, documents, and dates that information is submitted, saving informat...
DSHA has contracted with a third-party vendor that will work in tandem with an Internal DSHA ERA Staff person to submit UST reports. DSHA will work to update its policies related to UST reports to include capturing uploaded reports, documents, and dates that information is submitted, saving information to internal files as some information submitted to the UST Portal is not accessible for review after the reporting period has ended and report submission has been approved by UST. Responsible Official: Devon Manning, Director of Policy & Planning
View Audit 299937
Finding 388116 (2023-004)
Significant Deficiency 2023
Delaware State Housing Authority
DE
Questioned Costs Allowable Costs / Cost Principles Eligibility
DSHA recognizes that there were cases where cases were paid more than allowable under UST Program Guidelines. In future direct assistance programs, DSHA will update policies and procedures to add an internal DSHA staff review of any case that is approved for payment to ensure that program recipient...
DSHA recognizes that there were cases where cases were paid more than allowable under UST Program Guidelines. In future direct assistance programs, DSHA will update policies and procedures to add an internal DSHA staff review of any case that is approved for payment to ensure that program recipients are not approved for payments extending the UST’s current eighteen (18) months of assistance. DSHA will incorporate measures that regulate how direct payments are coded within its accounting department to ensure that all outgoing payments are made from the associated ERA account. Responsible Official: Devon Manning, Director of Policy and Planning. Completion Date: July 2023
View Audit 299937 Questioned Costs: $1
Finding 388111 (2023-007)
Significant Deficiency 2023
University of Illinois
IL
Matching / Level of Effort / Earmarking Student Financial Aid Reporting § 200.303
Finding 2023-007 Errors in Reporting for NSLDS Plan: An update to the university’s student information system fixed the error which stemmed from a production defect. Expected Implementation Date: June 4, 2023 Contact: Christopher Sayer Acting Registrar University of Illinois Chicago Csayre2@uic.edu ...
Finding 2023-007 Errors in Reporting for NSLDS Plan: An update to the university’s student information system fixed the error which stemmed from a production defect. Expected Implementation Date: June 4, 2023 Contact: Christopher Sayer Acting Registrar University of Illinois Chicago Csayre2@uic.edu 312-996-3077
View Audit 299935
Finding 388108 (2023-006)
Significant Deficiency 2023
University of Illinois
IL
Subrecipient Monitoring Cash Management Reporting § 200.303 § 200.305
Finding 2023-006 Cash Management – Timeliness of Subrecipient Payments Plan: The University of Illinois Chicago will send reminders to research administrators communicating the importance of timely payments to subrecipients. This University of Illinois Urbana-Champaign’s administering unit establish...
Finding 2023-006 Cash Management – Timeliness of Subrecipient Payments Plan: The University of Illinois Chicago will send reminders to research administrators communicating the importance of timely payments to subrecipients. This University of Illinois Urbana-Champaign’s administering unit established an email alert to notify individuals when the central sponsored program office sends a subrecipient invoice. Also, an automated process creates a checklist for processing. Additionally, the Sponsored Programs Office will implement internal measures, including the development and implementation of a subaward invoice automation platform, to address inefficiencies related to the current multi-department review, approval, and payment process. Expected Implementation Date: UIC – March 2024 UIUC – June 2025Contact: Katrina Lopez, Assistant Director University of Illinois Chicago – Office of Sponsored Programs (OSP) klopez3@uic.edu 312-996-3782 Justine Story, Director Budget and Resource Planning, Sponsored Research Administration Carl R. Woese Institute for Genomic Biology University of Illinois Urbana-Champaign jrussian@illinois.edu 217-244-0131 Karen Thomas, Director Post-award Sponsored Programs Administration University of Illinois Urbana-Champaign Kthomas2@illinois.edu 217-265-4096
View Audit 299935
Finding 388107 (2023-005)
Significant Deficiency 2023
University of Illinois
IL
Reporting Matching / Level of Effort / Earmarking § 200.303
Finding 2023-005 Federal Funding Accountability and Transparency Act Reporting Plan: The University of Illinois Chicago will implement an additional layer of review following subaward execution to detect any data entry errors in the University’s proposal management system. Expected Implementation Da...
Finding 2023-005 Federal Funding Accountability and Transparency Act Reporting Plan: The University of Illinois Chicago will implement an additional layer of review following subaward execution to detect any data entry errors in the University’s proposal management system. Expected Implementation Date: March 2024 Contact: Karen McCormack, Executive Director University of Illinois Chicago – Office of Sponsored Programs (OSP) krnmccor@uic.edu 312-996-0624
View Audit 299935
Finding 388096 (2023-004)
Significant Deficiency 2023
University of Illinois
IL
Reporting Internal Control / Segregation of Duties Matching / Level of Effort / Earmarking § 200.303
Finding 2023-004 Reporting Plan: The University of Illinois Chicago will send reminders communicating the importance of timely programmatic reports. The University of Illinois Urbana Champaign will train an additional staff member to prepare the quarterly reports and will be activated as needed. Thi...
Finding 2023-004 Reporting Plan: The University of Illinois Chicago will send reminders communicating the importance of timely programmatic reports. The University of Illinois Urbana Champaign will train an additional staff member to prepare the quarterly reports and will be activated as needed. This will allow greater flexibility and increased capacity for achieving timely quarterly reporting. Outlook calendar reminders will be added to both the PI and backup staff member’s calendars to help ensure future quarterly reports are prepared and submitted by the sponsor deadline. The University of Illinois Springfield will review internal processes used to identify and document financial reporting requirements, and conduct refresher training, as appropriate. Expected Implementation Date: UIC – March 2024 UIUC - January 1, 2024 UIS – April 2024 Contact: Sue Farruggia, Asst. Vice Chancellor Planning and Assessment University of Illinois Chicago – Student Affairs spf@uic.edu 312-355-3269 Katrina Lopez, Assistant Director University of Illinois Chicago – Office of Sponsored Programs (OSP) klopez3@uic.edu 312-996-3782Glenn Heistand, Section Head Coordinated Hazzard Assessment and Mapping Program University of Illinois Urbana-Champaign heistand@illinois.edu 217-244-8856 Charles Alsbury, Director Office of Research & Sponsored Programs, Post-Award University of Illinois Springfield Ralsb01s@uis.edu 217-206-7849
View Audit 299935
Finding 388093 (2023-001)
Significant Deficiency 2023
Elizabeth City Housing Authority
NC
Eligibility HUD Housing Programs Reporting
Corrective Action Plan For the year ended june 30,2023 Section II - Financial Statement Findings None Reported Section III - Federal Award Findings and Questioned Costs Finding 2023-001 Name of Contact Person: Sandra Perry Executive Director Corrective Action: We will implement proper internal c...
Corrective Action Plan For the year ended june 30,2023 Section II - Financial Statement Findings None Reported Section III - Federal Award Findings and Questioned Costs Finding 2023-001 Name of Contact Person: Sandra Perry Executive Director Corrective Action: We will implement proper internal control procedures for the Low Rent Public Housing eligibility requirements. Proposed Completion Date: Immediately.
View Audit 299931
Finding 388092 (2023-002)
Significant Deficiency 2023
Greenfield Community College
MA
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
Finding number: 2023-002 Corrective Action Plan: To ensure that the college is using the same effective date for (unofficial) withdrawal on both the R2T4 calculations and for reporting unofficial withdrawal enrollment changes to NSLDS, the financial aid office will forward the list of students who...
Finding number: 2023-002 Corrective Action Plan: To ensure that the college is using the same effective date for (unofficial) withdrawal on both the R2T4 calculations and for reporting unofficial withdrawal enrollment changes to NSLDS, the financial aid office will forward the list of students who are determined to have unofficially withdrawn and their associated date of unofficial withdrawal to the registrar's office at the end of each term. The registrar's office will then adjust all students' records in their SIS (Banner) as needed prior to submitting their report to NSC/NSLDS. The registrar's office will have an established workflow in place to process these changes prior to the end of the spring 2024 term. Timeline for Implementation of Corrective Action Plan: Immediately Contact Person Mark Boudreau, Comptroller
View Audit 299928
Finding 388090 (2023-001)
Significant Deficiency 2023
Greenfield Community College
MA
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
Finding number: 2023-001 Corrective Action Plan: An internal review of our process for reporting Pell payments to Common Origination & Disbursement (COD) reveal that the vast majority of Pell payments are reported within 2 business of disbursement. The Pell payment in question was disbursed two we...
Finding number: 2023-001 Corrective Action Plan: An internal review of our process for reporting Pell payments to Common Origination & Disbursement (COD) reveal that the vast majority of Pell payments are reported within 2 business of disbursement. The Pell payment in question was disbursed two weeks after our scheduled fall disbursement date and reported to COD 11 days late. The disbursement occurred once the student completed all outstanding financial aid requirements. The procedures for reporting all Title IV payments and disbursements to COD has been reviewed with the staff members responsible for transmitting origination and disbursement records to COD. Procedures have been developed to more readily identify financial aid disbursements that take place outside of the established disbursement date for the term. Timeline for Implementation of Corrective Action Plan: Immediately Contact Person Mark Boudreau, Comptroller
View Audit 299928
Finding 388085 (2023-096)
Material Weakness 2023
State of Maine
ME
Subrecipient Monitoring Material Weakness Reporting § 200.303
Department: Defense, Veterans and Emergency Management Title: Internal control over DG – PA program special reporting needs improvement Questioned Costs: None Status: Corrective action in progress Corrective Action: The Department will develop written procedures for the monthly identification of sub...
Department: Defense, Veterans and Emergency Management Title: Internal control over DG – PA program special reporting needs improvement Questioned Costs: None Status: Corrective action in progress Corrective Action: The Department will develop written procedures for the monthly identification of subawards, the collection of UEIs, input to FSRS, and a reconciliation to MEMA records. The Department will identify FSRS entries recorded for current awards and compare them to the actual subawards (identified by the review of contracts, analysis of Advantage payments, and interview of program staff). The Department will input the remaining subawards into FSRS. The Department will compare the complete subaward list in FSRS to MEMA records. The Department will switch over to a monthly input of new subawards. Completion Date: April 1, 2024, May 3, 2024 and June 20, 2024 respectively Agency Contact: James Belanger, Business Office Director MEMA, 207-707-2912
View Audit 299909
Finding 388014 (2023-081)
Significant Deficiency 2023
State of Maine
ME
Internal Control / Segregation of Duties Special Tests & Provisions Subrecipient Monitoring § 200.303
Department: Health and Human Services Title: Internal control over TANF performance reporting and work participation procedures needs improvement Questioned Costs: None Status: Corrective action in progress Corrective Action: The Department’s staff will meet internally to review system protocols and...
Department: Health and Human Services Title: Internal control over TANF performance reporting and work participation procedures needs improvement Questioned Costs: None Status: Corrective action in progress Corrective Action: The Department’s staff will meet internally to review system protocols and discuss possible changes to increase reporting accuracy. The Department will meet with Fedcap technical staff to discuss possible system information exchange improvements. If applicable, implementation of system improvements. Completion Date: March 31, 2024, April 30, 2024 and June 30, 2024 respectively Agency Contact: Ian Yaffe, Director, Office for Family Independence, DHHS, 207- 592-1481
View Audit 299909
Finding 387999 (2023-073)
Significant Deficiency 2023
State of Maine
ME
Internal Control / Segregation of Duties Subrecipient Monitoring Reporting § 200.302 § 200.303 § 200.329
Department: Health and Human Services Title: Internal control over ELC program reporting needs improvement Questioned Costs: None Status: Corrective action in progress Corrective Action: Financial Reporting: Quarterly financial reporting will be emailed to the reviewer by Maine CDC. Financial Repor...
Department: Health and Human Services Title: Internal control over ELC program reporting needs improvement Questioned Costs: None Status: Corrective action in progress Corrective Action: Financial Reporting: Quarterly financial reporting will be emailed to the reviewer by Maine CDC. Financial Reporting: Reviewer corresponds corrections/findings via email to Maine CDC. Financial Reporting: Maine CDC inputs financial reporting into CAMP. Performance Reporting: Quarterly meetings with each team to update progress will be recorded. Performance Reporting: All milestones that have progress in the last quarter will have a note describing how we determined the progress level entered into CAMP. Performance Reporting: A note about who reviewed the progress report and who submitted it will be entered into the Monitoring Notes section in CAMP. Completion Date: June 10, 2024 (first item), June 18, 2024 (second item), June 20, 2024 (third item) and June 30, 2024 (last three items) Agency Contact: Sara Robinson, Infectious Disease Program Manager, DHHS, 207-287-4610
View Audit 299909
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