Finding Text
Reporting
Federal Program – U.S. Department of Education (ED), Student Financial Assistance Cluster, Federal Pell Grant Program, #84.063
Program Year – July 1, 2022 - June 30, 2023
Criteria or Specific Requirement – Reporting – Institutions must submit Pell origination and disbursement records to the Department of Education COD system. The origination records include social security number, award number, enrollment date, verification status code, transaction number, cost of attendance, academic start date, academic end date, disbursement date, and disbursement amount.
Condition – The College records did not match the origination data submitted to the Department of Education COD system for certain Pell recipients with regards to enrollment date and academic start date.
Questions Costs – None.
Context – For five out of a sample of 25 Pell recipients selected for testing, the enrollment date and the academic start date per the College’s records did not match the dates submitted to the Department of Education COD system. The dates that were submitted were in the fall term and dated in August of 2022 but the recipient’s enrollment and academic start date should have been in the spring or summer terms (January or May of 2023).
Effect – Due to the origination records not matching as described above, the College is not in compliance with the reporting requirement.
Cause – The College incorrectly submitted enrollment and academic start dates in the fall term but should have been in the spring and summer terms.
Identification as a Repeat Finding – Not a repeat finding.
Recommendation – We recommend the College implement policies and procedures to ensure the correct enrollment and academic start dates are submitted to the Department of Education’s COD system.
Views of Responsible Officials and Planned Corrective Actions – Concur. The College will review and update reporting procedures to ensure the correct academic start dates and enrollment dates are submitted to the Department of Education’s COD system.