Finding 2023-002: Section 8 Project-Based Cluster
Federal Assistance Number: 14.182 and 14.195
U.S. Department of Housing and Urban Development
(Repeat of Finding 2022-002)
Compliance Requirements: Cash Management, El...
Finding 2023-002: Section 8 Project-Based Cluster
Federal Assistance Number: 14.182 and 14.195
U.S. Department of Housing and Urban Development
(Repeat of Finding 2022-002)
Compliance Requirements: Cash Management, Eligibility, Reporting, Special Tests and Provisions
Type of finding: Internal Control Over Compliance (significant deficiency)
Recommendation: The Organization should strengthen its internal controls with adopted policies and procedures to ensure a review process is established through adequate segregation of duties. The Organization should consider assessing and realigning the duties and responsibilities of administrative staff allowing the administrator to act in a more supervisory position.
Action Taken: The Operation Administrator is overall responsible the operation of Tri-County Senior Center and Housing; working together with the bookkeeping staff and Executive Director as partners to maintain financial records and budgets. The Executive Director will sporadically review tenant eligibility of new certifications and re-certifications, HAP Contracts, samples of monthly HAP Assistance Payment requests, and her presence when auditors are in-house as well any other assistance requested by Administrator. To ensure the health, safety, and well-being of the residents and staff, the Administrator oversees the responsibilities and duties of all other staff in their roles, (Administration Assistant/Program Administrator-Senior Center Activities; Administration Assistant-Membership, monthly newsletters, answer phones and any other duties requested by the Administrator), to guide them in their specific roles so they understand their duties and responsibilities as administrative staff, and ensuring the facility meets all regulatory compliance standards.
If there are questions regarding this plan, please call the responsible party at (719) 852-5778.
Sincerely yours,
Monica Wolfe
Executive Director
Tri-County Senior Citizens and Housing, Inc.