Finding 1226287 (2023-010)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2023
Accepted
2026-08-12

AI Summary

  • Core Issue: The District failed to submit the Single Audit reporting package on time for FY23, repeating a previous issue.
  • Impacted Requirements: This violates 2 CFR 200.512, which mandates submission within 30 days of the auditor's report or nine months post-audit period.
  • Recommended Follow-up: Improve internal controls to ensure timely preparation and submission of audit reports to avoid future compliance issues.

Finding Text

2023-010 - LATE FILING OF THE SINGLE AUDIT REPORTING PACKAGE WITH THE FEDERAL AUDIT CLEARINGHOUSE - REPEATED AND MODIFIED Title: All included on the Schedule of Expenditures of Federal Awards Agency: All included on the Schedule of Expenditures of Federal Awards Pass Through: All included on the Schedule of Expenditures of Federal Awards Assistance Listings Number: All included on the Schedule of Expenditures of Federal Awards Type of Finding: Significant Deficiency, Other Non-compliance Compliance Area: Other - Late Filing of Single Audit Reporting Package Federal Award Year: 2023 Questioned Costs: None Condition The District did not submit its Single Audit reporting package (including financial statements, data collection form, and corrective action plan) within the required timeframe for the FY23 audit. Management’s Progress in 2023: The District did not make progress on this finding from the prior year. Criteria 2 CFR 200.512 stpulates the requirement that the Single Audit reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Cause Internal controls were not properly designed, executed, and monitored to ensure a timely preparation of reports and records for audit purposes. As a result, management did not comply with the submission requirements of 2 CFR 200.512. Effect Late reporting could cause additional oversight or restriction by grantors

Corrective Action Plan

Recommendation We recommend that Management enhance its internal control structure, including financial close and reporting, to ensure timely filing of future federal Uniform Grant Guidance reporting packages. Management Response Corrective Action The District acknowledges the finding. The FY23 Single Audit reporting package was not timely filed due to the delayed audit, prior-year close issues, turnover, and incomplete audit preparation. Corrective action includes implementing an audit calendar, preparing the SEFA timely and on the required basis, tracking audit requests, assigning responsibility for federal reporting items, and monitoring the Federal Audit Clearinghouse filing deadline. The District will submit future Single Audit reporting packages within the required timeframe. Due Date of Completion: In progress; procedures to be implemented for the FY26 audit cycle and ongoing thereafter. Responsible Party(ies) Superintendent, Director of Finance/Business Office, and contracted finance support.

Categories

Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1226274 2023-010
    Material Weakness Repeat
  • 1226275 2023-010
    Material Weakness Repeat
  • 1226276 2023-010
    Material Weakness Repeat
  • 1226277 2023-010
    Material Weakness Repeat
  • 1226278 2023-010
    Material Weakness Repeat
  • 1226279 2023-010
    Material Weakness Repeat
  • 1226280 2023-010
    Material Weakness Repeat
  • 1226281 2023-010
    Material Weakness Repeat
  • 1226282 2023-010
    Material Weakness Repeat
  • 1226283 2023-010
    Material Weakness Repeat
  • 1226284 2023-010
    Material Weakness Repeat
  • 1226285 2023-010
    Material Weakness Repeat
  • 1226286 2023-010
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.371 COMPREHENSIVE LITERACY DEVELOPMENT $1.84M
84.425U EDUCATION STABILIZATION FUND $1.03M
10.553 SCHOOL BREAKFAST PROGRAM $282,126
84.027 SPECIAL EDUCATION GRANTS TO STATES $272,043
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $254,959
10.559 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN $109,278
10.665 SCHOOLS AND ROADS - GRANTS TO STATES $96,419
10.555 NATIONAL SCHOOL LUNCH PROGRAM $77,886
84.425D EDUCATION STABILIZATION FUND $57,702
93.596 CHILD CARE MANDATORY AND MATCHING FUNDS OF THE CHILD CARE AND DEVELOPMENT FUND $30,612
84.367 SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS) $27,191
84.173 SPECIAL EDUCATION PRESCHOOL GRANTS $24,977
84.424 STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM $6,762