2023-004: REPORTING--RPE
Recommendation: Internal controls and procedures should be established and documentation maintained to support all program metrics surrounding each grant reporting.
Corrective Actions: YWCA acknowledges discrepancies in data metrics reported.
• Utilize & document consiste...
2023-004: REPORTING--RPE
Recommendation: Internal controls and procedures should be established and documentation maintained to support all program metrics surrounding each grant reporting.
Corrective Actions: YWCA acknowledges discrepancies in data metrics reported.
• Utilize & document consistent process and tools (Client Track database) for effective tracking and reporting for all program reports.
• Establish a routine for random and planned audits to verify reporting accuracy.
• Provide training on proper reporting procedures, best audit practices, and data entry accuracy.
Tracking and Documentation:
• All program reports will be organized by grant name, month, and year with program report and source document with two signatures to confirm the process (manager and Department Director).
• All staff will sign off on training topics, with documentation saved in their personnel folder.
• Random internal audits will be conducted bi-weekly throughout the year to ensure compliance.
Overall Implementation Plan:
• Timeline: Begin implementation immediately and complete all actions by the end of Q1 2025.
• Responsibility: Department Director to oversee implementation and report progress to management monthly. Controller will be responsible for implementing staff education and audit best practices. HR will ensure documentation is saved in personnel folder. Department Director program report organization and source documentation
• Monitoring: Follow-up audits every quarter to ensure ongoing compliance and improvement.