Corrective Action Plan
Year Ended June 30, 2024
Covington Housing Authority respectfully submits the following corrective action plan for the year ended June 30, 2024.
Responsible Official: Ms. Christi Billings, Executive Director
Name and address of independent public accounting firm:
Miller ...
Corrective Action Plan
Year Ended June 30, 2024
Covington Housing Authority respectfully submits the following corrective action plan for the year ended June 30, 2024.
Responsible Official: Ms. Christi Billings, Executive Director
Name and address of independent public accounting firm:
Miller & Rose, PA
1309 East Race
Searcy, AR 72143
Audit period: Year ended June 30, 2024
Oversight Agency: U.S. Department of Housing and Urban Development
The finding from June 30, 2024, audit is discussed below. The finding is numbered to correspond to the auditing findings disclosed in Sections B and C of the Schedule of Findings and Questioned Costs.
C. FINDINGS AND QUESTIONED COSTS-MAJOR FEDERAL AWARD PROGRAMS AUDIT
2024-001 – Family File Deficiencies
• Federal Program: Public and Indian Housing, Federal Assistance Listing No. 14.850
• Criteria or specific requirement: The Authority’s purpose for existence is to provide decent, safe, and affordable housing for low-income people. As such, the Authority prepares a file for each admitted family, which contains information necessary to determine eligibility for assistance and calculations of rent to be charged to eligible families. HUD regulations prescribe the content of these family files. These requirements consist of the following:
o As a condition of admission or continued occupancy, the tenant and other family members provide necessary information, documentation, and releases for the PHA to verify income eligibility.
o For both family income examinations and reexaminations, obtain and document in the family file third party verification of: (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent.
o Determine income eligibility and calculate the tenant’s rent payment in accordance with HUD regulations.
o Select tenants from the public housing waiting list in accordance with the PHA’s tenant selection policies.
o Re-examine family income and composition at least once every 12 months and adjust the tenant rent and housing assistance payment as necessary.
• Context: Our review of 23 family files revealed nine files with delinquent annual reexaminations.
• Effect: The errors noted are due to lack of supporting documentation.
• Cause: Proper scheduling and lack of other procedural control have resulted in untimely performed annual reexaminations.
• Recommendation for Corrective Actions: The Authority should establish a master calendar to ensure all tenants are scheduled for their annual reexaminations. The Authority should also establish benchmarks for timing of certain annual reexaminations functions such as notice to tenants of the pending reexam and others as applicable.
• Views of Responsible Officials and Planned Corrective Actions: We will review tenant’s files for the deficiencies identified above and implement new internal control procedures to correct these conditions. We will also provide increased supervision and training over this area. We anticipate a complete resolution of this type of error by February 29, 2025.