Finding Text
Finding 2024-012 – Special Tests and Provisions- Enrollment Reporting (Significant
Deficiency and Noncompliance)
Information on the Federal Program: U.S. Department of Education Student Financial Aid Cluster
Criteria: The NSLDS Enrollment Reporting Guide provides requirements and guidance for
reporting enrollment details under the Pell grant and other programs. Institutions must update the
Enrollment Reporting Roster for changes in student status, report the date the enrollment status
was effective, enter the new anticipated completion date and submit the changes electronically
through the batch method or the National Student Loan Data System (NSLDS) website. Institutions
are responsible for timely reporting, whether they report directly or via a third-party servicer. These
changes include reductions or increases in attendance levels, withdrawals, graduations or approved
leaves-of-absence.
Condition: We tested a sample of 25 withdrawn students. In 5 instances, the change in status was
not reported within the required 60-day time frame.
Cause: Unofficial withdraws from the College are not determined until after the end of the
semester. Based on current procedures, these student status changes were not included in the last
report of the semester and the next reporting submission was not submitted timely.
Effect: The College did not report the student enrollment status change in a timely manner.
Questioned Costs: None
Recommendation: We recommend the College strengthen its policies and procedures related to
enrollment reporting requirements to comply with the regulations.
Views of Responsible Officials: See Management’s View and Corrective Action Plan included at
the end of the report.