Finding 519774 (2024-009)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2025-01-20
Audit: 338909
Organization: Bishop State Community College (AL)

AI Summary

  • Core Issue: The College failed to maintain documentation for the review and approval of annual reports, leading to significant deficiencies in compliance.
  • Impacted Requirements: This finding violates 2 CFR Part 200.328 & 329, which mandate timely and accurate reporting and proper controls for non-federal entities.
  • Recommended Follow-Up: Strengthen policies and procedures for grant reporting to ensure effective controls and compliance moving forward.

Finding Text

Finding 2024-009 – Reporting (Significant Deficiency and Noncompliance) Information on the Federal Program: U.S. Department of Education, Higher Education- Institutional Aid, Assistance Listing No. 84.031 Criteria: 2 CFR Part 200.328 & 329 establish reporting requirements for non-federal entities that include timely and accurate reporting. Non-federal entities are also required to establish controls over the reporting process to ensure compliance with reporting requirements. Condition: We selected 2 annual reports submitted during the year to test for controls and compliance. No documentation of review or approval of the reports was available. Cause: The College did not retain documentation of a review and approval of Title III reports submitted. Effect: The College did not have appropriate documentation. Questioned Costs: None reported Recommendation: We recommend the College strengthen its policies and procedures over the grant reporting process to ensure controls are properly implemented and working effectively. Views of Responsible Officials: See Management’s View and Corrective Action Plan included at the end of the report.

Corrective Action Plan

Management's Response: Management concurs with the above finding and all documentation for annual reports will be held and kept as required moving forward. This will be implemented with the 2025 annual report.

Categories

Reporting Significant Deficiency Matching / Level of Effort / Earmarking

Other Findings in this Audit

  • 519769 2024-012
    Significant Deficiency
  • 519770 2024-012
    Significant Deficiency
  • 519771 2024-012
    Significant Deficiency
  • 519772 2024-007
    Material Weakness
  • 519773 2024-008
    Material Weakness
  • 519775 2024-010
    Significant Deficiency
  • 519776 2024-011
    Significant Deficiency
  • 1096211 2024-012
    Significant Deficiency
  • 1096212 2024-012
    Significant Deficiency
  • 1096213 2024-012
    Significant Deficiency
  • 1096214 2024-007
    Material Weakness
  • 1096215 2024-008
    Material Weakness
  • 1096216 2024-009
    Significant Deficiency
  • 1096217 2024-010
    Significant Deficiency
  • 1096218 2024-011
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.425 Education Stabilization Fund $14.47M
84.063 Federal Pell Grant Program $9.46M
84.031 Higher Education Institutional Aid $5.53M
84.002 Adult Education - Basic Grants to States $587,268
84.048 Career and Technical Education -- Basic Grants to States $465,323
84.042 Trio Student Support Services $249,285
84.007 Federal Supplemental Educational Opportunity Grants $209,274
17.268 H-1b Job Training Grants $166,381
17.259 Wioa Youth Activities $127,540
84.033 Federal Work-Study Program $95,025
20.205 Highway Planning and Construction $21,836