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Corrective Action Plans

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County of Scott, Virginia
VA
Questioned Costs Cash Management Reporting
We recommend the School Board implement a review process to ensure the manually entered meal counts agree to the supporting documentation.
We recommend the School Board implement a review process to ensure the manually entered meal counts agree to the supporting documentation.
View Audit 354535 Questioned Costs: $1
Bremen Community High School District 228
IL
Reporting
The District will implement a process to track the submission time of the data collection form and audit package.
The District will implement a process to track the submission time of the data collection form and audit package.
View Audit 354497
Finding 555796 (2024-002)
Significant Deficiency 2024
Ivy Plaza Housing Corporation
OH
Questioned Costs HUD Housing Programs Special Tests & Provisions
Finding 2024-002 HUD Approval Process for Residual Receipts Withdrawal Program Name/Assistance Listing Title: Supportive Elderly Housing Section 202 Federal Assistance Listing No: 14.157 Corrective Action Plan: To address the issue of withdrawing funds from the residual receipts account without ...
Finding 2024-002 HUD Approval Process for Residual Receipts Withdrawal Program Name/Assistance Listing Title: Supportive Elderly Housing Section 202 Federal Assistance Listing No: 14.157 Corrective Action Plan: To address the issue of withdrawing funds from the residual receipts account without prior HUD approval, we will take corrective actions to ensure compliance with HUD regulations. We will communicate this with HUD to determine if replenishment is required and provide supporting documentation for review. If HUD mandates replenishment, we will explore available funding sources to restore the withdrawn amount. Additionally, we will enhance documentation procedures, implement stricter internal controls to ensure prior approval for withdrawals, and designate a compliance contact to facilitate future HUD communications. A tracking system will also be developed to oversee fund withdrawals and prevent similar occurrences in the future. Proposed Completion Date: 12/31/2025
View Audit 354481 Questioned Costs: $1
Finding 555795 (2024-001)
Significant Deficiency 2024
Ivy Plaza Housing Corporation
OH
Questioned Costs HUD Housing Programs Subrecipient Monitoring
2024-001 Strengthening Compliance with Replacement Reserve Deposit Requirements Program Name/Assistance Listing Title: Supportive Elderly Housing Section 202 Federal Assistance Listing No: 14.157 Corrective Action Plan: To address the identified shortfall in replacement reserve deposits, we wil...
2024-001 Strengthening Compliance with Replacement Reserve Deposit Requirements Program Name/Assistance Listing Title: Supportive Elderly Housing Section 202 Federal Assistance Listing No: 14.157 Corrective Action Plan: To address the identified shortfall in replacement reserve deposits, we will implement measures to ensure compliance with HUD requirements. Moving forward, we will prioritize making timely deposits and closely monitor reserve balances to prevent future delays. A tracking sheet will be established to record monthly payments, and quarterly reviews will be conducted to identify and address any shortfalls proactively. Additionally, we will schedule a check-in meeting with our accounting firm by the third quarter to review reserve balances and ensure all funding obligations are met. We will also find ways to fund the deficit as soon as possible to restore compliance and maintain financial stability. These actions will strengthen financial oversight and help maintain compliance with HUD regulations. Proposed Completion Date: 12/31/2025
View Audit 354481 Questioned Costs: $1
Finding 555793 (2024-005)
Significant Deficiency 2024
Rome Housing Authority
NY
HUD Housing Programs Reporting Significant Deficiency
The Executive Director has implemented procedures for the procurement of an auditor to ensure the Financia Data Schedule is filed within nine months after the conclusion of the fiscal year. Name of Responsible Person: Tami Lucia, Executive Director Implementation date: September 2024
The Executive Director has implemented procedures for the procurement of an auditor to ensure the Financia Data Schedule is filed within nine months after the conclusion of the fiscal year. Name of Responsible Person: Tami Lucia, Executive Director Implementation date: September 2024
View Audit 354468
Park Ridge-Niles School District 64
IL
Reporting
The District will implement a process to track the submission time of the data collection form and audit package.
The District will implement a process to track the submission time of the data collection form and audit package.
View Audit 354465
Finding 555782 (2024-002)
Significant Deficiency 2024
Harvest Regional Food Bank, Inc.
AR
Special Tests & Provisions Reporting Significant Deficiency
All federal food commodities received will be entered into the SMF QuickBooks system and reported to the Arkansas Department of Education (ADE) within 48 hours of delivery by the Operations Manager or his assistant. All federal food receipts will be verified by a secondary employee monthly to ensure...
All federal food commodities received will be entered into the SMF QuickBooks system and reported to the Arkansas Department of Education (ADE) within 48 hours of delivery by the Operations Manager or his assistant. All federal food receipts will be verified by a secondary employee monthly to ensure ADE has received and properly processed the submission into their system. Any discrepancies will be discussed and corrected as necessary. Harvest will perform an inventory count quarterly and adjust inventory amounts as needed in the SMF QuickBooks system.
View Audit 354463
Wren's Way, Inc.
OH
Reporting § 200.512
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on thi...
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on this requirement to formalize our commitment to accurate and timely submissions.
View Audit 354447
Summit Terrace Development Corporation
OH
Reporting § 200.512
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on thi...
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on this requirement to formalize our commitment to accurate and timely submissions.
View Audit 354446
Robins Terrace, Inc.
OH
Reporting § 200.512
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on thi...
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on this requirement to formalize our commitment to accurate and timely submissions.
View Audit 354445
Pigeon Creek I, Inc.
OH
Reporting § 200.512
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on thi...
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on this requirement to formalize our commitment to accurate and timely submissions.
View Audit 354444
Peachtree Iii, Inc.
OH
Reporting § 200.512
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on thi...
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on this requirement to formalize our commitment to accurate and timely submissions.
View Audit 354443
McTaggert Court, Inc.
OH
Reporting § 200.512
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on thi...
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on this requirement to formalize our commitment to accurate and timely submissions.
View Audit 354442
Cardinals Peak, Inc.
OH
Reporting § 200.512
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on thi...
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on this requirement to formalize our commitment to accurate and timely submissions.
View Audit 354441
Pelican Place, INC
OH
Reporting § 200.512
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on thi...
Action Taken: It was recently discovered that OMCDC had filed our 2023 annual reporting package and data collections forms to the Federal Audit Clearinghouse later than 30 days after the reports were received from the auditors. As a result, OMCDC has created a new policy and procedure focused on this requirement to formalize our commitment to accurate and timely submissions.
View Audit 354440
Finding 555761 (2024-002)
Material Weakness 2024
Human Response Network
CA
Material Weakness Reporting
Explanation and Corrective Action Taken: The audit for the Year Ended June 30, 2021 was completed in June 2023 which has caused a rippling effect for subsequent audits to be filed late. The Fiscal Officer that was responsible for the June 30, 2021 audit did not prepare or provide the necessary finan...
Explanation and Corrective Action Taken: The audit for the Year Ended June 30, 2021 was completed in June 2023 which has caused a rippling effect for subsequent audits to be filed late. The Fiscal Officer that was responsible for the June 30, 2021 audit did not prepare or provide the necessary financial information to the Auditors. That Fiscal Officer resigned in March 2022 and the position remained vacant until August 1st, 2022. In August 2022, the preceding Fiscal Officer was rehired. During their prior employment from February 2013 until March 2021 there were no audit findings. In addition to the Fiscal Officer position being vacant for five months, there was a new fiscal coordinator position created and the fiscal assistant position had gone through 3 staff members in less than three years. There are no staff at Human Response Network (HRN) with accounting education or experience except for the Fiscal Officer and fiscal department of three. The Fiscal Officer who was re-hired in August 2022 completed the 6/30/2021 audit, submitted May 4, 2023, the 6/30/2022 audit, submitted July 9, 2024, and the 6/30/2023 audit, submitted January 23, 2025. The 6/30/2024 audit is currently in progress and nearly finished. All efforts to submit it to the Federal Clearinghouse by 3/31/2025 were made, however we will miss the deadline by approximately 2 weeks. Human Response Network agrees that monthly reconciliations of all general ledger and balance sheet accounts should be performed timely and accurately. Staff continue to receive internal and external training and mentoring from experienced staff members. The Fiscal Procedures will be reviewed and updated to strengthen internal controls and weaknesses in processes or controls within 90 days of the audit submission.
View Audit 354424
Independence Heights INC
TX
Reporting
Audit Finding 2024-0001 - Review of the security deposit account showed that the balance as of December 31, 2024 was insufficient to cover the tenant security deposit liability and was not held in an interest bearing account. - Management response: The Project had a shortfall of operational cash an...
Audit Finding 2024-0001 - Review of the security deposit account showed that the balance as of December 31, 2024 was insufficient to cover the tenant security deposit liability and was not held in an interest bearing account. - Management response: The Project had a shortfall of operational cash and used some funds from the security deposit account. The fees associated with an interest bearing bank account would outweigh the benefits of interest based on the size of the security deposit account. Auditee will replenish the money to the security deposit account as soon as possible. Management will also research the feasibility of finding a bank account that will pay sufficient interest to cover any fees charged.
View Audit 354401
Independence Heights INC
TX
HUD Housing Programs Reporting
Audit Finding 2024-0002 - Funds were withdrawn from the replacement reserve without HUD’s written authorization. - Management response: The Project had a shortfall of operational cash and had to withdraw from the replacement reserve. Auditee will replenish the money to the replacement reserve as s...
Audit Finding 2024-0002 - Funds were withdrawn from the replacement reserve without HUD’s written authorization. - Management response: The Project had a shortfall of operational cash and had to withdraw from the replacement reserve. Auditee will replenish the money to the replacement reserve as soon as possible.
View Audit 354401
Finding 555742 (2024-001)
Significant Deficiency 2024
Nutley Senior Citizens Housing Corporation
NJ
Internal Control / Segregation of Duties Subrecipient Monitoring Reporting
Management has reviewed the audit finding and acknowledges the delay in depositing surplus cash. Management was under the impression that the surplus cash was going to be used for the reduction of a future HAP payment. Management believes this was an isolated incident and has taken corrective action...
Management has reviewed the audit finding and acknowledges the delay in depositing surplus cash. Management was under the impression that the surplus cash was going to be used for the reduction of a future HAP payment. Management believes this was an isolated incident and has taken corrective action by reinforcing internal procedures to ensure timely deposits in the future. Additional monitoring measures have been implemented to prevent recurrence.
View Audit 354370
Finding 555719 (2024-001)
Significant Deficiency 2024
Raymond Central Public Schools
NE
Internal Control / Segregation of Duties Reporting
Management is aware of the above finding, but believes the cost of hiring additional employees outweighs any benefit it would receive due to limited resources of the District. The District feels it has mitigating controls in place to reduce the risks associated with the organizational structure, inc...
Management is aware of the above finding, but believes the cost of hiring additional employees outweighs any benefit it would receive due to limited resources of the District. The District feels it has mitigating controls in place to reduce the risks associated with the organizational structure, including the approval process for all expenditures, which involves the School Board.
View Audit 354359
Finding 555688 (2024-002)
Significant Deficiency 2024
School District of Wisconsin Dells
WI
Cash Management Reporting
Condition: The District’s quarterly report was not submitted within 40 days of quarter-end. Plan: The District acknowledges the timelines in the quarterly reports and will continue to review its procedures to ensure the quarterly report to be submitted within 40 days of quarter-end. Anticipated Date...
Condition: The District’s quarterly report was not submitted within 40 days of quarter-end. Plan: The District acknowledges the timelines in the quarterly reports and will continue to review its procedures to ensure the quarterly report to be submitted within 40 days of quarter-end. Anticipated Date of Completion: The District anticipates completion during the 2024-2025 fiscal year.
View Audit 354297
Finding 555687 (2024-001)
Significant Deficiency 2024
School District of Wisconsin Dells
WI
Cash Management Reporting
Condition: The District’s supporting documentation for the expenses incurred for staff and contractors that provide direct medical services did not get reported appropriately in the quarterly submissions. Plan: The District acknowledges the discrepancies in the quarterly reports and will continue to...
Condition: The District’s supporting documentation for the expenses incurred for staff and contractors that provide direct medical services did not get reported appropriately in the quarterly submissions. Plan: The District acknowledges the discrepancies in the quarterly reports and will continue to review its procedures for compiling and submitting the quarterly financial submissions to ensure that all salaries, benefits, and contracted costs are properly reported in the SBS Medicaid system. Anticipated Date of Completion: The District anticipates completion during the 2024-2025 fiscal year.
View Audit 354297
Finding 555686 (2024-007)
Significant Deficiency 2024
Clayton County Board of Commissioners
GA
Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties
Name of the Contact Person Responsible for the Corrective Action Plan: Stacey Merritt, Interim Finance Director Corrective Action Plan: Management concurs with the finding. We will work to ensure that future reports are submitted timely and that evidence of submissions is retained for each report ...
Name of the Contact Person Responsible for the Corrective Action Plan: Stacey Merritt, Interim Finance Director Corrective Action Plan: Management concurs with the finding. We will work to ensure that future reports are submitted timely and that evidence of submissions is retained for each report filing. Anticipated Completion Date: June 30, 2025
View Audit 354290
Finding 555685 (2024-006)
Significant Deficiency 2024
Clayton County Board of Commissioners
GA
Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties
Name of the Contact Person Responsible for the Corrective Action Plan: Stacey Merritt, Interim Finance Director Corrective Action Plan: Management concurs with the finding. We will work to ensure that future reports are submitted timely and that evidence of submissions is retained for each report ...
Name of the Contact Person Responsible for the Corrective Action Plan: Stacey Merritt, Interim Finance Director Corrective Action Plan: Management concurs with the finding. We will work to ensure that future reports are submitted timely and that evidence of submissions is retained for each report filing. Anticipated Completion Date: June 30, 2025
View Audit 354290
Finding 555669 (2024-001)
Significant Deficiency 2024
Alpha Warren Housing Corporation
OH
HUD Housing Programs Allowable Costs / Cost Principles Eligibility
Management is currently conducting a comprehensive review of the process to ensure alignment with compliance requirements and identify areas for improvement. Completion Date: Immediately
Management is currently conducting a comprehensive review of the process to ensure alignment with compliance requirements and identify areas for improvement. Completion Date: Immediately
View Audit 354277
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