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Corrective Action Plans

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Southern Virginia University
VA
Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking
Name of Responsible Individual: Aaron Carlson, Executive Director of Financial Aid Corrective Action: Corrective action was taken. The financial aid team has automated the loan disbursement notification email in JFA to ensure students are notified regarding their loan disbursement amounts, dates, et...
Name of Responsible Individual: Aaron Carlson, Executive Director of Financial Aid Corrective Action: Corrective action was taken. The financial aid team has automated the loan disbursement notification email in JFA to ensure students are notified regarding their loan disbursement amounts, dates, etc. Periodic checks are being done to ensure that the notifications are functioning as expected. Anticipated Completion Date: Completed
View Audit 28863
Finding 28780 (2022-002)
Significant Deficiency 2022
Southern Virginia University
VA
Internal Control / Segregation of Duties Special Tests & Provisions Questioned Costs
Name of Responsible Individual: Aaron Carlson, Executive Director of Financial Aid Corrective Action: Corrective action was taken. While verification was completed properly for each selected student, when changes were not required to the ISIRs of the students, ISIRs were not consistently released to...
Name of Responsible Individual: Aaron Carlson, Executive Director of Financial Aid Corrective Action: Corrective action was taken. While verification was completed properly for each selected student, when changes were not required to the ISIRs of the students, ISIRs were not consistently released to COD. Now that the University is fully operating with its new financial aid system, JFA, we are running a daily process sending up ISIR corrections to COD for all students. Thorough review and training sessions on the verification process have been held with the financial aid team and we will continue to diligently monitor the verification process, including obtaining necessary documentation from students selected for verification and processing ISIR corrections. Completion Date: Completed
View Audit 28863
Finding 28775 (2022-001)
Significant Deficiency 2022
Yupiit School District
AK
Questioned Costs Cash Management Reporting
Name of Contact Person: Jennifer Phillip Corrective Action Plan: Records will be reviewed monthly by two individuals to insure they are complete. Back up documentation shall be kept in a secure location where at least two other budget supervisors are aware and have access to same. Proposed Comple...
Name of Contact Person: Jennifer Phillip Corrective Action Plan: Records will be reviewed monthly by two individuals to insure they are complete. Back up documentation shall be kept in a secure location where at least two other budget supervisors are aware and have access to same. Proposed Completion Date: January 31, 2023
View Audit 28850
Finding 28774 (2022-002)
Significant Deficiency 2022
Yupiit School District
AK
Questioned Costs Reporting Significant Deficiency
Finding 2022-002 Lack of Internal Controls over Reporting Name of Contact Person: Jennifer Phillip Corrective Action Plan: Quarterly reports will be submitted within 30 calendar days of the end of each quarter. The quarterly report submission shall be reported to the budget supervisor once complet...
Finding 2022-002 Lack of Internal Controls over Reporting Name of Contact Person: Jennifer Phillip Corrective Action Plan: Quarterly reports will be submitted within 30 calendar days of the end of each quarter. The quarterly report submission shall be reported to the budget supervisor once complete. Proposed Completion Date: January 31, 2023
View Audit 28850
Finding 28773 (2022-001)
Material Weakness 2022
Creative Housing Iv, Inc.
AR
HUD Housing Programs Questioned Costs Special Tests & Provisions
Corrective Action Plan Responsible Party: Barbara Staggs, Chief Financial Officer Finding 2022-001 The required annual deposit to the residual receipts account was not made. This deposit is required to be made within 60 days following year-end. Comments on the Finding and Recommendation Management i...
Corrective Action Plan Responsible Party: Barbara Staggs, Chief Financial Officer Finding 2022-001 The required annual deposit to the residual receipts account was not made. This deposit is required to be made within 60 days following year-end. Comments on the Finding and Recommendation Management is in agreement with this finding and the related recommendation. Action(s) Taken or Planned on the Finding Surplus cash is calculated on a monthly basis. All residual receipts are required to be deposited in a separate federally insured account within 60 days of the fiscal year-end. Written instructions are included on the surplus cash calculation spreadsheet to ensure compliance.
View Audit 28847
Finding 28760 (2022-004)
Material Weakness 2022
Eureka Community Health Services
SD
Questioned Costs Student Financial Aid Material Weakness § 200.303
Finding: 2022-004 Federal Agency name: Department of Agriculture Program Name: Communities Facilities Loans and Grants Cluster Federal Financial Assistance Listing: #10.766 Compliance Requirement: Reporting Finding summary: The fiscal year 2021 audit report and fiscal year 2022 operating budget wer...
Finding: 2022-004 Federal Agency name: Department of Agriculture Program Name: Communities Facilities Loans and Grants Cluster Federal Financial Assistance Listing: #10.766 Compliance Requirement: Reporting Finding summary: The fiscal year 2021 audit report and fiscal year 2022 operating budget were not submitted to USDA until requested during the audit. Responsible Individuals: Carmen Weber, Administrator and Joyce Schwingler, CFO Corrective Action Plan: Administrator will put reminders on her calendar to send the yearly budget approved by the board and the completed yearly audit reports to USDA. Anticipated Completion Date: January 2023
View Audit 28845
Finding 28758 (2022-005)
Material Weakness 2022
Eureka Community Health Services
SD
Special Tests & Provisions Questioned Costs Subrecipient Monitoring § 200.303
Finding: 2022-005 Federal Agency name: Department of Agriculture Program Name: Communities Facilities Loans and Grants Cluster Federal Financial Assistance Listing: #10.766 Compliance Requirement: Special Tests and Provisions Finding summary: Management maintained the reserve amount in the pooled i...
Finding: 2022-005 Federal Agency name: Department of Agriculture Program Name: Communities Facilities Loans and Grants Cluster Federal Financial Assistance Listing: #10.766 Compliance Requirement: Special Tests and Provisions Finding summary: Management maintained the reserve amount in the pooled investment fund account which was not established as a separate bookkeeping account nor as a separate bank account. Although the pooled investment funds includes marketable securities backed by the full faith and credit of the United States, based on the portfolio mix of the investment pool, additional cash balances on hand need to supplement the investment pool to adequately fund the reserve. The Organization has excess cash available. Further, there is no secondary level of review being performed over the monthly reconciliation of the reserve account. Responsible Individuals: Carmen Weber, Administrator and Joyce Schwingler, CFO Corrective Action Plan: The reserve amount was withdrawn from the pooled investment fund and deposited into an account at the First State Bank of Roscoe, Eureka Branch, which is FDIC insured. Administrator will review, sign and date all bank statements received for the reserve account at the First State Bank of Roscoe, Eureka Branch. Anticipated Completion Date: December 2022
View Audit 28845
Capital Region Minority Supplier Development Council
MD
Allowable Costs / Cost Principles Questioned Costs § 200.430
Management agrees that we should improve our timesheet input and approval process. The current process is manual, and the corrective action includes two elements: 1.Education process of proper timesheet reporting for new employees and an annual review. 2.Automate the process to increase efficiencies...
Management agrees that we should improve our timesheet input and approval process. The current process is manual, and the corrective action includes two elements: 1.Education process of proper timesheet reporting for new employees and an annual review. 2.Automate the process to increase efficiencies and make the review process more effective. Our 2024 budget submission will include a tool that can be used for these purposes. Name of the contact person responsible for corrective action: Sharon Pinder, President, (301)593-5860. Planned completion date for corrective action plan: December 31, 2023.
View Audit 37144
Capital Region Minority Supplier Development Council
MD
Questioned Costs Procurement, Suspension & Debarment Allowable Costs / Cost Principles
Management concurs that the subscription period was from June 28, 2022 through June 27, 2023 and the benefits of the subscription service purchased under the award were received outside the grant?s period of performance. However, benefits were in support of Year 3 of the Coronavirus Recovery Project...
Management concurs that the subscription period was from June 28, 2022 through June 27, 2023 and the benefits of the subscription service purchased under the award were received outside the grant?s period of performance. However, benefits were in support of Year 3 of the Coronavirus Recovery Project, which was granted by MBDA in January 2022 to start July 1, 2022. In order to have coverage from the start of the project, the subscription was purchased to ensure no break in service during to MBE during Year 3. In the future, as a part of our grant financial process, we will seek written approval from our program manager. Name of the contact person responsible for corrective action: Sharon Pinder, President, (301)593-5860. Planned completion date for corrective action plan: December 31, 2023.
View Audit 37144 Questioned Costs: $1
Finding 28751 (2022-002)
Significant Deficiency 2022
Colony Square Cooperative
MN
Questioned Costs Reporting Internal Control / Segregation of Duties
Housing and Urban Development Colony Square Cooperative respectfully submits the following corrective action plan for the year ended October 31, 2022. Westberg Eischens, PLLP 2630 1 st Street South P.O. Box 362 Willmar, MN 56201 Audit Period: October 31, 2022 The findings from the October 31,...
Housing and Urban Development Colony Square Cooperative respectfully submits the following corrective action plan for the year ended October 31, 2022. Westberg Eischens, PLLP 2630 1 st Street South P.O. Box 362 Willmar, MN 56201 Audit Period: October 31, 2022 The findings from the October 31, 2022 schedule of findings and questioned costs and the summary schedule of prior audit findings are discussed below. The findings are numbered consistently with the numbers assigned in the schedules. Summary of audit results does not include findings and is not addressed. Finding 2022-002 Recommendation: We recommend that the Cooperative continue to review the auditor prepared adjusting journal entries and financial statements with the intention of understanding and acceptance of responsibility for reporting under generally accepted accounting principles. Action Taken: The Cooperative will continue to review the auditor prepared adjusting journal entries and financial statements with the intention of understanding and acceptance of responsibility for reporting under generally accepted accounting principles. Planned Completion Date: Not Applicable.
View Audit 35571
Finding 28748 (2022-002)
Significant Deficiency 2022
Vermont Law and Graduate School, Inc. and Subsidiary
VT
Questioned Costs Reporting
The School will utilize the grant reporting schedule to ensure that all reporting deadlines are met. VLS will also help ensure reporting requirements are understood upon signing the grant agreement. Responsible Party: Angela Carpenter, Controller (802) 831-1209 Estimated Completion Date: June 30, 2...
The School will utilize the grant reporting schedule to ensure that all reporting deadlines are met. VLS will also help ensure reporting requirements are understood upon signing the grant agreement. Responsible Party: Angela Carpenter, Controller (802) 831-1209 Estimated Completion Date: June 30, 2023
View Audit 32792
Finding 28741 (2022-004)
Material Weakness 2022
Sandhills Medical Foundation, Inc.
SC
Questioned Costs Reporting
In Finding 2022-004, it was reported that the Uniform Data System report submitted to DHHS for the year ended December 31, 2021 contained incorrect data for contained incorrect data for expenses and charges. The expenses were overstated on Table 8A of the UDS report by approximately $682,000. The ch...
In Finding 2022-004, it was reported that the Uniform Data System report submitted to DHHS for the year ended December 31, 2021 contained incorrect data for contained incorrect data for expenses and charges. The expenses were overstated on Table 8A of the UDS report by approximately $682,000. The charges were understated on Table 9D of the UDS report by approximately $680,000. Management recognizes the importance of complying with federal reporting guidelines. In response to Finding 2022-004, efforts will be made to ensure that that expenses and charges are reconciled from the financial reporting system to expenses on the UDS report. This will be implemented by the Chief Financial Officer by January 31, 2023.
View Audit 31947
Finding 28716 (2022-001)
Significant Deficiency 2022
Baycare Health System, Inc. and Affiliates
FL
Allowable Costs / Cost Principles Questioned Costs § 200.303 § 200.403
CORRECTIVE ACTON PLAN December 31, 2022 Finding No. 2022-001; Name of Responsible Official James Haislip, VP System Office Finance; Management?s Response to Findings - Management agrees with the finding. The issue results from BayCare tracking contract labor time in its timekeeping system and then...
CORRECTIVE ACTON PLAN December 31, 2022 Finding No. 2022-001; Name of Responsible Official James Haislip, VP System Office Finance; Management?s Response to Findings - Management agrees with the finding. The issue results from BayCare tracking contract labor time in its timekeeping system and then submitting the hours worked to the contract labor firms to pay the individual. BayCare?s timekeeping system also included hourly rates for each contracted position. Due to fluctuating market conditions, pay rates for contract labor were changing frequently but not updated timely in our timekeeping system. Allowable costs submitted for Provider Relief Funds were based on information from our timekeeping system. Description of Corrective Action - Allowable cost submitted for Provider Relief Funds were based on information from our timekeeping system. The finding was first identified in Reporting Period 2 (RP2) and communicated to management after RP3 was prepared. RP3 included PRF expenses through Q2 of 2022. RP4 included PRF expenses through Q4 2022. Management implemented the prior year Corrective Action Plan (CAP) and as a result the error rate on contract labor incurred in Q3 of 2022 decreased compared to prior year with minimal errors identified. There were no errors identified for Q4 2022. Anticipated Completion Date - CAP was completed in RP5.
View Audit 25335 Questioned Costs: $1
Finding 28715 (2022-003)
Significant Deficiency 2022
Terra Quest, Inc.
OH
HUD Housing Programs Questioned Costs Allowable Costs / Cost Principles
3. Current Findings on the Schedule of Finding, Questioned Cost and Recommendation c. Finding 2022-002 (14.181 ? Supportive Housing for Persons with Disabilities ? Section 811 Capital Advance) Allocation of Administration Expenses Condition: Administration expenses, relating to the Lead Mainten...
3. Current Findings on the Schedule of Finding, Questioned Cost and Recommendation c. Finding 2022-002 (14.181 ? Supportive Housing for Persons with Disabilities ? Section 811 Capital Advance) Allocation of Administration Expenses Condition: Administration expenses, relating to the Lead Maintenance Technician; Inspector and Director of Senior Housing were allocated to the Project, as frontline expenses, recorded to Office Salaries; Payroll Taxes; 401K Contributions and Group Insurance, during the 2022 calendar year. (1) Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor?s recommendation that Terra Quest, Inc., record Administration expense as part of the management fee for the Project. (2) Actions Taken on the Finding. Allocations have stopped.
View Audit 29534
Finding 28714 (2022-002)
Significant Deficiency 2022
Terra Quest, Inc.
OH
HUD Housing Programs Questioned Costs
2. Current Findings on the Schedule of Finding, Questioned Cost and Recommendation b. Finding 2022-002 (14.181 ? Supportive Housing for Persons with Disabilities ? Section 811 Capital Advance) Payroll Expense Condition: Payroll expense for the Resident Manager and Maintenance, was based on an es...
2. Current Findings on the Schedule of Finding, Questioned Cost and Recommendation b. Finding 2022-002 (14.181 ? Supportive Housing for Persons with Disabilities ? Section 811 Capital Advance) Payroll Expense Condition: Payroll expense for the Resident Manager and Maintenance, was based on an estimated percentage. There was no timesheets or time study prepared, during the 2022 calendar year. (1) Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor?s recommendation that Terra Quest, Inc., prepare timesheets or perform a time study, in order to properly report payroll expense for the Resident Manager and the Maintenance staff. (2) Actions Taken on the Finding. Moving to new system.
View Audit 29534
Finding 28711 (2022-004)
Significant Deficiency 2022
Shatterproof A Nonprofit Corporation
CT
Internal Control / Segregation of Duties Questioned Costs Allowable Costs / Cost Principles
Finding 2022-004: Cash Disbursements (Significant Deficiency) Name of Auditee?s Contact Person Responsible for Corrective Action: Gary Mendell Corrective Action Planned: Management is in the process of implementing Bill.com, which will require review and approval by a direct supervisor or higher, to...
Finding 2022-004: Cash Disbursements (Significant Deficiency) Name of Auditee?s Contact Person Responsible for Corrective Action: Gary Mendell Corrective Action Planned: Management is in the process of implementing Bill.com, which will require review and approval by a direct supervisor or higher, to ensure proper segregation of duties for approval of expenditures. Management will also reinforce the importance of employees providing the appropriate invoices or supporting documentation for all expenditures submitted for payment. Expenditures will not be paid without the appropriate supporting documentation. All approvals will be tracked through an online system. In addition, management will reinforce the importance of reviewing the timing of when expenditures are incurred, to ensure they are recorded in the appropriate fiscal year. Anticipated completion date: November 2023
View Audit 29327
Finding 28709 (2022-002)
Material Weakness 2022
Shatterproof A Nonprofit Corporation
CT
Allowable Costs / Cost Principles Questioned Costs Material Weakness
Finding 2022-002: Allowable Costs/Cost Principles - Federally Approved Indirect Cost Rate (Material Weakness) Name of Auditee?s Contact Person Responsible for Corrective Action: Gary Mendell Corrective Action Planned: Management is in the process of amending contracts in place and will elect to util...
Finding 2022-002: Allowable Costs/Cost Principles - Federally Approved Indirect Cost Rate (Material Weakness) Name of Auditee?s Contact Person Responsible for Corrective Action: Gary Mendell Corrective Action Planned: Management is in the process of amending contracts in place and will elect to utilize the 10% de minimis indirect cost rate, or a lesser rate based upon the contract terms for future periods. In addition, management is amending indirect costs billed to current contracts to reduce the annual indirect costs charged to the contracts to ensure that the indirect costs do not exceed the 10% de minimis indirect cost rate on an annual basis. Anticipated completion date: December 2023
View Audit 29327 Questioned Costs: $1
Finding 28708 (2022-001)
Material Weakness 2022
Shatterproof A Nonprofit Corporation
CT
Questioned Costs Allowable Costs / Cost Principles
Corrective Action Plan: Finding 2022-001: Allowable Costs/Cost Principles - Time and Effort Reporting (Material Weakness) Name of Auditee?s Contact Person Responsible for Corrective Action: Gary Mendell Corrective Action Planned: Management has implemented additional time tracking on a weekly basis ...
Corrective Action Plan: Finding 2022-001: Allowable Costs/Cost Principles - Time and Effort Reporting (Material Weakness) Name of Auditee?s Contact Person Responsible for Corrective Action: Gary Mendell Corrective Action Planned: Management has implemented additional time tracking on a weekly basis for all employees who work on federal contracts. Employees must track and allocate their time based on actual time spent. The timesheets are then reviewed and approved by the program director or a direct supervisor. Anticipated completion date: October 2023
View Audit 29327 Questioned Costs: $1
Finding 28702 (2022-002)
Material Weakness 2022
School District of the City of Wyandotte
MI
Questioned Costs Material Weakness Matching / Level of Effort / Earmarking
Re: Government Auditing Standards Findings - Year Ending June 30, 2022 - This construction project was posted o the Bid4Michigan site. The bid posting is very specific outlining the components each bidder must follow, including prevailing wages. Unfortunately, the prevailing wage requirement was no...
Re: Government Auditing Standards Findings - Year Ending June 30, 2022 - This construction project was posted o the Bid4Michigan site. The bid posting is very specific outlining the components each bidder must follow, including prevailing wages. Unfortunately, the prevailing wage requirement was not checked as a requirement for this particular job. Requirements normally specific to public school districts carries forward to the specifications issued by our architects, which did not happen this time. We will not miss this requirement in the future, as it is very standard. Completion date: immediate
View Audit 28808 Questioned Costs: $1
Finding 28699 (2022-001)
Material Weakness 2022
Rs Eden
MN
Questioned Costs Material Weakness Reporting § 200.33
Finding 2022-001 Federal Agency Name: Department of Health and Human Services Program Name: COVID-19 Provider Relief Fund (PRF) and American Rescue Plan (ARP) Rural Distribution Federal Award Number and Year: Period 4 TIN #411948604 CFDA #93.498 Finding Summary: The Organization erroneously repo...
Finding 2022-001 Federal Agency Name: Department of Health and Human Services Program Name: COVID-19 Provider Relief Fund (PRF) and American Rescue Plan (ARP) Rural Distribution Federal Award Number and Year: Period 4 TIN #411948604 CFDA #93.498 Finding Summary: The Organization erroneously reported $226,571 in expenses on the Period 4 Department of Health and Human Services special report. Responsible Individuals: Caroline Hood, President & CEO Paul Puerzer, Chief Financial Officer Corrective Action Plan: A policy will be developed outlining the controls to be followed for filing reports with Federal Agencies. This policy will reflect the procedures needed for proper internal controls to provide assurance that the Organization is managing the federal award in compliance with federal statutes, regulations, and conditions of the federal award. Anticipated Completion Date: 12/31/23
View Audit 28806
Finding 28690 (2022-004)
Significant Deficiency 2022
Rs Eden
MN
Period of Performance Significant Deficiency Internal Control / Segregation of Duties § 200.303
Finding 2022-004 Federal Agency Name: Department of Housing and Urban Development Program Name: Continuum of Care Program CFDA #14.267 Finding Summary: The Organization claimed a portion of expenses that benefited the period outside of the period of performance which was November 1, 2021 to Octob...
Finding 2022-004 Federal Agency Name: Department of Housing and Urban Development Program Name: Continuum of Care Program CFDA #14.267 Finding Summary: The Organization claimed a portion of expenses that benefited the period outside of the period of performance which was November 1, 2021 to October 31, 2023. During our testing, there was no documentation of review and approval of expenses for a portion of the sample selected. Responsible Individuals: Caroline Hood, President & CEO Paul Puerzer, Chief Financial Officer Jessica Johnson, VP of Assets & Operations Corrective Action Plan: Management will review the current active review process and implement a formal documentation of the review including the appropriate level of management sign off and date of review on the supporting documentation. Anticipated Completion Date: 12/31/2023
View Audit 28806
Finding 28678 (2022-001)
Significant Deficiency 2022
Brazos Valley Food Bank, Inc.
TX
Equipment & Real Property Management Questioned Costs
Planned Corrective Action: ?BVFB will continue to complete at least two (2) full Physical Inventory Counts each year, at the beginning of the fiscal year in July, and at the end of the calendar year in December. The overall Physical Inventory Process is currently overseen by Ebony Knight, Operation...
Planned Corrective Action: ?BVFB will continue to complete at least two (2) full Physical Inventory Counts each year, at the beginning of the fiscal year in July, and at the end of the calendar year in December. The overall Physical Inventory Process is currently overseen by Ebony Knight, Operations Director, with documented counts completed and documented in pairs of warehouse staff, supervised by BVFB?s Distribution Manager, Tyler Foley. The Operations Director reviews manual counts against current inventory listings, with discrepancies requiring recounts by warehouse staff. Variances are corrected in BVFB?s inventory system by the Operations Director, with assistance from the Finance Team. Variance reports are provided to the Executive Director after each full inventory. oDue Date: Current practice that will continue. ? As BVFB?s inventory becomes more varied and complex, BVFB sees the need for a paid position dedicated to Food Purchase & Inventory at BVFB. A job description is being developed, funds are in the current annual budget and recruitment is to begin. oDue Date: Hire made for this position by June 30, 2023. ?Manual product category inventory checks, with special emphasis on TEFAP products, will be performed monthly. The Operations Director, Ebony Knight, will oversee this process until a Logistics Manager is hired. At the completion of each month, warehouse staff will manually count designated product categories. The Operations Director/Logistics Manager will cross reference manual counts with the Inventory Transaction Report (ITR) run from BVFB?s inventory management system. BVFB?s Operations Director then reconciles any discrepancies in BVFB?s inventory system. oDue Date: Implemented January 2023. ?BVFB?s Distribution Manager, Tyler Foley, provided training to all warehouse staff on specific procedures for 1) accurately reporting damaged/lost product, including required documentation when a discrepancy is identified. Damaged/lost product should be reported to the Logistics Manager (currently being filled by the Operations Director) during the receiving process and to the Distribution Manager during the distribution process. oDue Date: First training occurred 1/17/2023. Subsequent training for new employees or new hires done by the new Logistics Manager will happen as need. ?BVFB has funds to purchase and install a Barcoding Inventory System in its warehouses. Barcoding reduces the risk of human error, which can result in miscalculations, oversights and lost inventory. oDue Date: January 2024 Name of Contact Person: Ebony Knight, Operations Director ebonyk@bvfb.org 979-779-3664, Ext. 108
View Audit 27986
Finding 28675 (2022-001)
Significant Deficiency 2022
Independent School District No. 284
MN
Procurement, Suspension & Debarment Internal Control / Segregation of Duties Questioned Costs
SIGNIFICANT DEFICIENCY IN INTERNAL CONTROL OVER COMPLIANCE ? U.S. DEPARTMENT OF EDUCATION, PASSED THROUGH MINNESOTA DEPARTMENT OF EDUCATION, SPECIAL EDUCATION CLUSTER ? FEDERAL ALN 84.027 AND 84.173 2022-001 Internal Control Over Compliance With Federal Suspension and Debarment Requirements Findin...
SIGNIFICANT DEFICIENCY IN INTERNAL CONTROL OVER COMPLIANCE ? U.S. DEPARTMENT OF EDUCATION, PASSED THROUGH MINNESOTA DEPARTMENT OF EDUCATION, SPECIAL EDUCATION CLUSTER ? FEDERAL ALN 84.027 AND 84.173 2022-001 Internal Control Over Compliance With Federal Suspension and Debarment Requirements Finding Summary 2 CFR ? 180 requires Independent School District No. 284 (the District) to establish and maintain effective internal control over compliance with requirements applicable to federal program expenditures, including suspension and debarment requirements applicable to the special education cluster federal program. The District did not have sufficient controls in place within its special education cluster federal program to assure that it was not contracting for goods or services with parties that are suspended or debarred, or whose principals are suspended or debarred from participating in contracts involving the expenditures of federal program funds. Corrective Action Plan Actions Planned ? The District will review policies and procedures relating to suspension and debarment for its federal programs and will ensure that all parties with which it contracts for goods or services are eligible to participate in contracts involving the expenditures of federal program funding. Official Responsible ? The District?s Controller, Jill Schwint. Planned Completion Date ? June 30, 2023 Disagreement With or Explanation of Finding ? The District agrees with this finding. Plan to Monitor ? The District?s Controller, Jill Schwint, will ensure appropriate controls are in place to verify that any vendor with which the District contracts for federal program goods or services exceeding $25,000 is not listed as suspended or debarred on the federal Excluded Parties List System website.
View Audit 28663
Finding 28646 (2022-001)
Material Weakness 2022
Independent School District No. 196
MN
Questioned Costs Procurement, Suspension & Debarment
2022-001 Material Weakness in Internal Control Over Compliance and Compliance Finding Recommendation: We recommend the District reviews its procurement policies and procedures to ensure that the proper procurement methods as prescribed in the Uniform Guidance are utilized for all transactions which ...
2022-001 Material Weakness in Internal Control Over Compliance and Compliance Finding Recommendation: We recommend the District reviews its procurement policies and procedures to ensure that the proper procurement methods as prescribed in the Uniform Guidance are utilized for all transactions which utilize federal funds. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The District will work to revise its procedures as necessary to ensure that all procurements which are charged to federal programs are fully documented, including support for noncompetitive proposals. Name(s) of the contact person(s) responsible for corrective action: Christopher Onyango-Robshaw, Coordinator of Finance. Planned completion date for corrective action plan: June 30, 2023
View Audit 27594 Questioned Costs: $1
Finding 28642 (2022-001)
Significant Deficiency 2022
Near North Health Service Corporation
IL
Questioned Costs Special Tests & Provisions Subrecipient Monitoring
2022-001, Health Center Program Cluster ? Special Tests and Provisions ? Sliding Fee Discounts: In a sample of tested encounters, patient information was inadequate to determine whether the proper sliding fee was applied. Anticipated completion date - December 31, 2022, Responsible contact person f...
2022-001, Health Center Program Cluster ? Special Tests and Provisions ? Sliding Fee Discounts: In a sample of tested encounters, patient information was inadequate to determine whether the proper sliding fee was applied. Anticipated completion date - December 31, 2022, Responsible contact person for planned corrective action - Ellen King, CFO
View Audit 27585
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