Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: Uniform guidance requires that the District ensure that purchases over the micro-purchase threshold, $10,000 per District policy, go through the appropriate procurement procedures. This includes properly considering alternative vendors to see if the District is paying a reasonable price for the item or service and documenting that decision making process. This could be done through quotes, whether formal or informal, or reviewing alternative services online and documenting some applicable prices. This helps to ensure open and fair competition for the federal spending is maintained each year. Condition: In our testing sample for the Child Nutrition Cluster, we noted three instances where the district did not properly document their cost analysis or decision-making process for going with the vendor they utilized. Context: It was noted that for two contracts the district did not retain documentation of quotes received. It was also noted that for a contract with undetermined period terms that the district did not retain documentation of a cost / benefit analysis that would explain why the district did not receive bids or quotes for it during the year. This was a statistically valid sample. Questioned Costs: $337,023 Cause: The District used two of the vendors to supplement goods provided by the district?s main food service vendor. The other vendor the district has an ongoing contract with undefined period terms and was unaware of the procurement requirement for this procurement. Effect: The District was not in compliance with the Uniform Guidance requirements around procurement. Repeat Finding: No Recommendation: We recommend the District review its procurement policies and procedures to ensure that the all procurements are sufficiently documented such that an outside party with knowledge of the requirements would clearly see the methods of procurement utilized and the rationale behind such methods. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: The district should have controls in place to ensure compliance with suspension and debarment requirements of the Child Nutrition Cluster. The Uniform Guidance requires that when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity, as defined in 2 CFR section 180.995 and agency adopting regulations, is not suspended or debarred or otherwise excluded from participating in the transaction. This verification may be accomplished by either checking the System for Award Management (SAM) Exclusions maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause to the covered transaction with the entity. Condition: The School District did not perform the required verification procedures over covered transactions in the child nutrition program in fiscal year 2022. Context: Of eight covered transactions tested, it was noted that the District did not perform the required verifications on two of the transactions. Subsequently the District performed the required verifications and identified that none of the vendors used were suspended or debarred. Questioned Costs: None Cause: The District has a process in place to verify vendors aren?t suspended or debarred but in the two instances noted there was a gap in when the contract was checked. Effect: The District could have entered into a covered transaction with an entity which was suspended or debarred without realizing it. Repeat Finding: No Recommendation: We recommend that the District follow its procurement policies as well as requirements within the Uniform Guidance to perform the proper verification procedures on all covered transactions entered into with federal funds. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: Uniform guidance requires that the District ensure that purchases over the micro-purchase threshold, $10,000 per District policy, go through the appropriate procurement procedures. This includes properly considering alternative vendors to see if the District is paying a reasonable price for the item or service and documenting that decision making process. This could be done through quotes, whether formal or informal, or reviewing alternative services online and documenting some applicable prices. This helps to ensure open and fair competition for the federal spending is maintained each year. Condition: In our testing sample for the Child Nutrition Cluster, we noted three instances where the district did not properly document their cost analysis or decision-making process for going with the vendor they utilized. Context: It was noted that for two contracts the district did not retain documentation of quotes received. It was also noted that for a contract with undetermined period terms that the district did not retain documentation of a cost / benefit analysis that would explain why the district did not receive bids or quotes for it during the year. This was a statistically valid sample. Questioned Costs: $337,023 Cause: The District used two of the vendors to supplement goods provided by the district?s main food service vendor. The other vendor the district has an ongoing contract with undefined period terms and was unaware of the procurement requirement for this procurement. Effect: The District was not in compliance with the Uniform Guidance requirements around procurement. Repeat Finding: No Recommendation: We recommend the District review its procurement policies and procedures to ensure that the all procurements are sufficiently documented such that an outside party with knowledge of the requirements would clearly see the methods of procurement utilized and the rationale behind such methods. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: The district should have controls in place to ensure compliance with suspension and debarment requirements of the Child Nutrition Cluster. The Uniform Guidance requires that when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity, as defined in 2 CFR section 180.995 and agency adopting regulations, is not suspended or debarred or otherwise excluded from participating in the transaction. This verification may be accomplished by either checking the System for Award Management (SAM) Exclusions maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause to the covered transaction with the entity. Condition: The School District did not perform the required verification procedures over covered transactions in the child nutrition program in fiscal year 2022. Context: Of eight covered transactions tested, it was noted that the District did not perform the required verifications on two of the transactions. Subsequently the District performed the required verifications and identified that none of the vendors used were suspended or debarred. Questioned Costs: None Cause: The District has a process in place to verify vendors aren?t suspended or debarred but in the two instances noted there was a gap in when the contract was checked. Effect: The District could have entered into a covered transaction with an entity which was suspended or debarred without realizing it. Repeat Finding: No Recommendation: We recommend that the District follow its procurement policies as well as requirements within the Uniform Guidance to perform the proper verification procedures on all covered transactions entered into with federal funds. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: Uniform guidance requires that the District ensure that purchases over the micro-purchase threshold, $10,000 per District policy, go through the appropriate procurement procedures. This includes properly considering alternative vendors to see if the District is paying a reasonable price for the item or service and documenting that decision making process. This could be done through quotes, whether formal or informal, or reviewing alternative services online and documenting some applicable prices. This helps to ensure open and fair competition for the federal spending is maintained each year. Condition: In our testing sample for the Child Nutrition Cluster, we noted three instances where the district did not properly document their cost analysis or decision-making process for going with the vendor they utilized. Context: It was noted that for two contracts the district did not retain documentation of quotes received. It was also noted that for a contract with undetermined period terms that the district did not retain documentation of a cost / benefit analysis that would explain why the district did not receive bids or quotes for it during the year. This was a statistically valid sample. Questioned Costs: $337,023 Cause: The District used two of the vendors to supplement goods provided by the district?s main food service vendor. The other vendor the district has an ongoing contract with undefined period terms and was unaware of the procurement requirement for this procurement. Effect: The District was not in compliance with the Uniform Guidance requirements around procurement. Repeat Finding: No Recommendation: We recommend the District review its procurement policies and procedures to ensure that the all procurements are sufficiently documented such that an outside party with knowledge of the requirements would clearly see the methods of procurement utilized and the rationale behind such methods. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: The district should have controls in place to ensure compliance with suspension and debarment requirements of the Child Nutrition Cluster. The Uniform Guidance requires that when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity, as defined in 2 CFR section 180.995 and agency adopting regulations, is not suspended or debarred or otherwise excluded from participating in the transaction. This verification may be accomplished by either checking the System for Award Management (SAM) Exclusions maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause to the covered transaction with the entity. Condition: The School District did not perform the required verification procedures over covered transactions in the child nutrition program in fiscal year 2022. Context: Of eight covered transactions tested, it was noted that the District did not perform the required verifications on two of the transactions. Subsequently the District performed the required verifications and identified that none of the vendors used were suspended or debarred. Questioned Costs: None Cause: The District has a process in place to verify vendors aren?t suspended or debarred but in the two instances noted there was a gap in when the contract was checked. Effect: The District could have entered into a covered transaction with an entity which was suspended or debarred without realizing it. Repeat Finding: No Recommendation: We recommend that the District follow its procurement policies as well as requirements within the Uniform Guidance to perform the proper verification procedures on all covered transactions entered into with federal funds. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: Uniform guidance requires that the District ensure that purchases over the micro-purchase threshold, $10,000 per District policy, go through the appropriate procurement procedures. This includes properly considering alternative vendors to see if the District is paying a reasonable price for the item or service and documenting that decision making process. This could be done through quotes, whether formal or informal, or reviewing alternative services online and documenting some applicable prices. This helps to ensure open and fair competition for the federal spending is maintained each year. Condition: In our testing sample for the Child Nutrition Cluster, we noted three instances where the district did not properly document their cost analysis or decision-making process for going with the vendor they utilized. Context: It was noted that for two contracts the district did not retain documentation of quotes received. It was also noted that for a contract with undetermined period terms that the district did not retain documentation of a cost / benefit analysis that would explain why the district did not receive bids or quotes for it during the year. This was a statistically valid sample. Questioned Costs: $337,023 Cause: The District used two of the vendors to supplement goods provided by the district?s main food service vendor. The other vendor the district has an ongoing contract with undefined period terms and was unaware of the procurement requirement for this procurement. Effect: The District was not in compliance with the Uniform Guidance requirements around procurement. Repeat Finding: No Recommendation: We recommend the District review its procurement policies and procedures to ensure that the all procurements are sufficiently documented such that an outside party with knowledge of the requirements would clearly see the methods of procurement utilized and the rationale behind such methods. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: The district should have controls in place to ensure compliance with suspension and debarment requirements of the Child Nutrition Cluster. The Uniform Guidance requires that when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity, as defined in 2 CFR section 180.995 and agency adopting regulations, is not suspended or debarred or otherwise excluded from participating in the transaction. This verification may be accomplished by either checking the System for Award Management (SAM) Exclusions maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause to the covered transaction with the entity. Condition: The School District did not perform the required verification procedures over covered transactions in the child nutrition program in fiscal year 2022. Context: Of eight covered transactions tested, it was noted that the District did not perform the required verifications on two of the transactions. Subsequently the District performed the required verifications and identified that none of the vendors used were suspended or debarred. Questioned Costs: None Cause: The District has a process in place to verify vendors aren?t suspended or debarred but in the two instances noted there was a gap in when the contract was checked. Effect: The District could have entered into a covered transaction with an entity which was suspended or debarred without realizing it. Repeat Finding: No Recommendation: We recommend that the District follow its procurement policies as well as requirements within the Uniform Guidance to perform the proper verification procedures on all covered transactions entered into with federal funds. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: Uniform guidance requires that the District ensure that purchases over the micro-purchase threshold, $10,000 per District policy, go through the appropriate procurement procedures. This includes properly considering alternative vendors to see if the District is paying a reasonable price for the item or service and documenting that decision making process. This could be done through quotes, whether formal or informal, or reviewing alternative services online and documenting some applicable prices. This helps to ensure open and fair competition for the federal spending is maintained each year. Condition: In our testing sample for the Child Nutrition Cluster, we noted three instances where the district did not properly document their cost analysis or decision-making process for going with the vendor they utilized. Context: It was noted that for two contracts the district did not retain documentation of quotes received. It was also noted that for a contract with undetermined period terms that the district did not retain documentation of a cost / benefit analysis that would explain why the district did not receive bids or quotes for it during the year. This was a statistically valid sample. Questioned Costs: $337,023 Cause: The District used two of the vendors to supplement goods provided by the district?s main food service vendor. The other vendor the district has an ongoing contract with undefined period terms and was unaware of the procurement requirement for this procurement. Effect: The District was not in compliance with the Uniform Guidance requirements around procurement. Repeat Finding: No Recommendation: We recommend the District review its procurement policies and procedures to ensure that the all procurements are sufficiently documented such that an outside party with knowledge of the requirements would clearly see the methods of procurement utilized and the rationale behind such methods. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: The district should have controls in place to ensure compliance with suspension and debarment requirements of the Child Nutrition Cluster. The Uniform Guidance requires that when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity, as defined in 2 CFR section 180.995 and agency adopting regulations, is not suspended or debarred or otherwise excluded from participating in the transaction. This verification may be accomplished by either checking the System for Award Management (SAM) Exclusions maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause to the covered transaction with the entity. Condition: The School District did not perform the required verification procedures over covered transactions in the child nutrition program in fiscal year 2022. Context: Of eight covered transactions tested, it was noted that the District did not perform the required verifications on two of the transactions. Subsequently the District performed the required verifications and identified that none of the vendors used were suspended or debarred. Questioned Costs: None Cause: The District has a process in place to verify vendors aren?t suspended or debarred but in the two instances noted there was a gap in when the contract was checked. Effect: The District could have entered into a covered transaction with an entity which was suspended or debarred without realizing it. Repeat Finding: No Recommendation: We recommend that the District follow its procurement policies as well as requirements within the Uniform Guidance to perform the proper verification procedures on all covered transactions entered into with federal funds. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: Uniform guidance requires that the District ensure that purchases over the micro-purchase threshold, $10,000 per District policy, go through the appropriate procurement procedures. This includes properly considering alternative vendors to see if the District is paying a reasonable price for the item or service and documenting that decision making process. This could be done through quotes, whether formal or informal, or reviewing alternative services online and documenting some applicable prices. This helps to ensure open and fair competition for the federal spending is maintained each year. Condition: In our testing sample for the Child Nutrition Cluster, we noted three instances where the district did not properly document their cost analysis or decision-making process for going with the vendor they utilized. Context: It was noted that for two contracts the district did not retain documentation of quotes received. It was also noted that for a contract with undetermined period terms that the district did not retain documentation of a cost / benefit analysis that would explain why the district did not receive bids or quotes for it during the year. This was a statistically valid sample. Questioned Costs: $337,023 Cause: The District used two of the vendors to supplement goods provided by the district?s main food service vendor. The other vendor the district has an ongoing contract with undefined period terms and was unaware of the procurement requirement for this procurement. Effect: The District was not in compliance with the Uniform Guidance requirements around procurement. Repeat Finding: No Recommendation: We recommend the District review its procurement policies and procedures to ensure that the all procurements are sufficiently documented such that an outside party with knowledge of the requirements would clearly see the methods of procurement utilized and the rationale behind such methods. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: The district should have controls in place to ensure compliance with suspension and debarment requirements of the Child Nutrition Cluster. The Uniform Guidance requires that when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity, as defined in 2 CFR section 180.995 and agency adopting regulations, is not suspended or debarred or otherwise excluded from participating in the transaction. This verification may be accomplished by either checking the System for Award Management (SAM) Exclusions maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause to the covered transaction with the entity. Condition: The School District did not perform the required verification procedures over covered transactions in the child nutrition program in fiscal year 2022. Context: Of eight covered transactions tested, it was noted that the District did not perform the required verifications on two of the transactions. Subsequently the District performed the required verifications and identified that none of the vendors used were suspended or debarred. Questioned Costs: None Cause: The District has a process in place to verify vendors aren?t suspended or debarred but in the two instances noted there was a gap in when the contract was checked. Effect: The District could have entered into a covered transaction with an entity which was suspended or debarred without realizing it. Repeat Finding: No Recommendation: We recommend that the District follow its procurement policies as well as requirements within the Uniform Guidance to perform the proper verification procedures on all covered transactions entered into with federal funds. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Significant Deficiency in Internal Control Over Compliance and Compliance Finding Criteria: The Uniform Guidance requires charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed. In addition, these records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, be incorporated into the official records of the entity, and reasonable reflect the total activity for which the employee is compensated. Condition: During our testing of a sample of payroll transactions charged to the grant we noted one transaction for which the personnel activity report was not completed by the employee. Context: Of a sample of 40 payroll disbursement charged to the grant we noted one disbursement for which the supporting time and effort documentation did not agree to how the employee?s wages were allocated to the program, with the amount charged to the program being higher than the documentation indicated. The variance in wage allocation represented $169 of the total $8,664,062 in payroll which was charged to the grant. This was a statistically valid sample. Questioned Costs: None Cause: The employee went on maternity leave before filling out the PARS report. Effect: The District was not in compliance with the Uniform Guidance requirements around cost principles and time and effort documentation. Repeat Finding: No Recommendation: We recommend that the District reviews its procedures and controls over time and effort documentation for wages charged to Federal programs to ensure all documentation accurately reflects the work performed and that the time and effort documentation agrees with how the employee?s wages are allocated to the grant in the finance system. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Significant Deficiency in Internal Control Over Compliance and Compliance Finding Criteria: The Uniform Guidance requires charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed. In addition, these records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, be incorporated into the official records of the entity, and reasonable reflect the total activity for which the employee is compensated. Condition: During our testing of a sample of payroll transactions charged to the grant we noted one transaction for which the personnel activity report was not completed by the employee. Context: Of a sample of 40 payroll disbursement charged to the grant we noted one disbursement for which the supporting time and effort documentation did not agree to how the employee?s wages were allocated to the program, with the amount charged to the program being higher than the documentation indicated. The variance in wage allocation represented $169 of the total $8,664,062 in payroll which was charged to the grant. This was a statistically valid sample. Questioned Costs: None Cause: The employee went on maternity leave before filling out the PARS report. Effect: The District was not in compliance with the Uniform Guidance requirements around cost principles and time and effort documentation. Repeat Finding: No Recommendation: We recommend that the District reviews its procedures and controls over time and effort documentation for wages charged to Federal programs to ensure all documentation accurately reflects the work performed and that the time and effort documentation agrees with how the employee?s wages are allocated to the grant in the finance system. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Significant Deficiency in Internal Control Over Compliance and Compliance Finding Criteria: The Uniform Guidance requires charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed. In addition, these records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, be incorporated into the official records of the entity, and reasonable reflect the total activity for which the employee is compensated. Condition: During our testing of a sample of payroll transactions charged to the grant we noted one transaction for which the personnel activity report was not completed by the employee. Context: Of a sample of 40 payroll disbursement charged to the grant we noted one disbursement for which the supporting time and effort documentation did not agree to how the employee?s wages were allocated to the program, with the amount charged to the program being higher than the documentation indicated. The variance in wage allocation represented $169 of the total $8,664,062 in payroll which was charged to the grant. This was a statistically valid sample. Questioned Costs: None Cause: The employee went on maternity leave before filling out the PARS report. Effect: The District was not in compliance with the Uniform Guidance requirements around cost principles and time and effort documentation. Repeat Finding: No Recommendation: We recommend that the District reviews its procedures and controls over time and effort documentation for wages charged to Federal programs to ensure all documentation accurately reflects the work performed and that the time and effort documentation agrees with how the employee?s wages are allocated to the grant in the finance system. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Significant Deficiency in Internal Control Over Compliance and Compliance Finding Criteria: The Uniform Guidance requires charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed. In addition, these records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, be incorporated into the official records of the entity, and reasonable reflect the total activity for which the employee is compensated. Condition: During our testing of a sample of payroll transactions charged to the grant we noted one transaction for which the amount charged to the grant did not agree to the time and effort documentation completed by the employee. Context: Of a sample of 40 payroll disbursement charged to the grant we noted one disbursement which did not contain the proper time and effort documentation. This transaction represented $2,173 of the $873,611 in total payroll costs charged to the grant. This was a statistically valid sample. Questioned Costs: None Cause: Updates to the payroll allocations, based on time and effort documentation completed, were not all adequately incorporated into the systems for allocating payroll costs to federal awards. Effect: The District was not in compliance with the Uniform Guidance requirements around cost principles and time and effort documentation. Repeat Finding: No Recommendation: We recommend that the District reviews its procedures and controls over time and effort documentation for wages charged to Federal programs to ensure all documentation accurately reflects the work performed and that the time and effort documentation agrees with how the employee?s wages are allocated to the grant in the finance system. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: Uniform guidance requires that the District ensure that purchases over the micro-purchase threshold, $10,000 per District policy, go through the appropriate procurement procedures. This includes properly considering alternative vendors to see if the District is paying a reasonable price for the item or service and documenting that decision making process. This could be done through quotes, whether formal or informal, or reviewing alternative services online and documenting some applicable prices. This helps to ensure open and fair competition for the federal spending is maintained each year. Condition: In our testing sample for the Child Nutrition Cluster, we noted three instances where the district did not properly document their cost analysis or decision-making process for going with the vendor they utilized. Context: It was noted that for two contracts the district did not retain documentation of quotes received. It was also noted that for a contract with undetermined period terms that the district did not retain documentation of a cost / benefit analysis that would explain why the district did not receive bids or quotes for it during the year. This was a statistically valid sample. Questioned Costs: $337,023 Cause: The District used two of the vendors to supplement goods provided by the district?s main food service vendor. The other vendor the district has an ongoing contract with undefined period terms and was unaware of the procurement requirement for this procurement. Effect: The District was not in compliance with the Uniform Guidance requirements around procurement. Repeat Finding: No Recommendation: We recommend the District review its procurement policies and procedures to ensure that the all procurements are sufficiently documented such that an outside party with knowledge of the requirements would clearly see the methods of procurement utilized and the rationale behind such methods. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: The district should have controls in place to ensure compliance with suspension and debarment requirements of the Child Nutrition Cluster. The Uniform Guidance requires that when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity, as defined in 2 CFR section 180.995 and agency adopting regulations, is not suspended or debarred or otherwise excluded from participating in the transaction. This verification may be accomplished by either checking the System for Award Management (SAM) Exclusions maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause to the covered transaction with the entity. Condition: The School District did not perform the required verification procedures over covered transactions in the child nutrition program in fiscal year 2022. Context: Of eight covered transactions tested, it was noted that the District did not perform the required verifications on two of the transactions. Subsequently the District performed the required verifications and identified that none of the vendors used were suspended or debarred. Questioned Costs: None Cause: The District has a process in place to verify vendors aren?t suspended or debarred but in the two instances noted there was a gap in when the contract was checked. Effect: The District could have entered into a covered transaction with an entity which was suspended or debarred without realizing it. Repeat Finding: No Recommendation: We recommend that the District follow its procurement policies as well as requirements within the Uniform Guidance to perform the proper verification procedures on all covered transactions entered into with federal funds. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: Uniform guidance requires that the District ensure that purchases over the micro-purchase threshold, $10,000 per District policy, go through the appropriate procurement procedures. This includes properly considering alternative vendors to see if the District is paying a reasonable price for the item or service and documenting that decision making process. This could be done through quotes, whether formal or informal, or reviewing alternative services online and documenting some applicable prices. This helps to ensure open and fair competition for the federal spending is maintained each year. Condition: In our testing sample for the Child Nutrition Cluster, we noted three instances where the district did not properly document their cost analysis or decision-making process for going with the vendor they utilized. Context: It was noted that for two contracts the district did not retain documentation of quotes received. It was also noted that for a contract with undetermined period terms that the district did not retain documentation of a cost / benefit analysis that would explain why the district did not receive bids or quotes for it during the year. This was a statistically valid sample. Questioned Costs: $337,023 Cause: The District used two of the vendors to supplement goods provided by the district?s main food service vendor. The other vendor the district has an ongoing contract with undefined period terms and was unaware of the procurement requirement for this procurement. Effect: The District was not in compliance with the Uniform Guidance requirements around procurement. Repeat Finding: No Recommendation: We recommend the District review its procurement policies and procedures to ensure that the all procurements are sufficiently documented such that an outside party with knowledge of the requirements would clearly see the methods of procurement utilized and the rationale behind such methods. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: The district should have controls in place to ensure compliance with suspension and debarment requirements of the Child Nutrition Cluster. The Uniform Guidance requires that when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity, as defined in 2 CFR section 180.995 and agency adopting regulations, is not suspended or debarred or otherwise excluded from participating in the transaction. This verification may be accomplished by either checking the System for Award Management (SAM) Exclusions maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause to the covered transaction with the entity. Condition: The School District did not perform the required verification procedures over covered transactions in the child nutrition program in fiscal year 2022. Context: Of eight covered transactions tested, it was noted that the District did not perform the required verifications on two of the transactions. Subsequently the District performed the required verifications and identified that none of the vendors used were suspended or debarred. Questioned Costs: None Cause: The District has a process in place to verify vendors aren?t suspended or debarred but in the two instances noted there was a gap in when the contract was checked. Effect: The District could have entered into a covered transaction with an entity which was suspended or debarred without realizing it. Repeat Finding: No Recommendation: We recommend that the District follow its procurement policies as well as requirements within the Uniform Guidance to perform the proper verification procedures on all covered transactions entered into with federal funds. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: Uniform guidance requires that the District ensure that purchases over the micro-purchase threshold, $10,000 per District policy, go through the appropriate procurement procedures. This includes properly considering alternative vendors to see if the District is paying a reasonable price for the item or service and documenting that decision making process. This could be done through quotes, whether formal or informal, or reviewing alternative services online and documenting some applicable prices. This helps to ensure open and fair competition for the federal spending is maintained each year. Condition: In our testing sample for the Child Nutrition Cluster, we noted three instances where the district did not properly document their cost analysis or decision-making process for going with the vendor they utilized. Context: It was noted that for two contracts the district did not retain documentation of quotes received. It was also noted that for a contract with undetermined period terms that the district did not retain documentation of a cost / benefit analysis that would explain why the district did not receive bids or quotes for it during the year. This was a statistically valid sample. Questioned Costs: $337,023 Cause: The District used two of the vendors to supplement goods provided by the district?s main food service vendor. The other vendor the district has an ongoing contract with undefined period terms and was unaware of the procurement requirement for this procurement. Effect: The District was not in compliance with the Uniform Guidance requirements around procurement. Repeat Finding: No Recommendation: We recommend the District review its procurement policies and procedures to ensure that the all procurements are sufficiently documented such that an outside party with knowledge of the requirements would clearly see the methods of procurement utilized and the rationale behind such methods. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: The district should have controls in place to ensure compliance with suspension and debarment requirements of the Child Nutrition Cluster. The Uniform Guidance requires that when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity, as defined in 2 CFR section 180.995 and agency adopting regulations, is not suspended or debarred or otherwise excluded from participating in the transaction. This verification may be accomplished by either checking the System for Award Management (SAM) Exclusions maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause to the covered transaction with the entity. Condition: The School District did not perform the required verification procedures over covered transactions in the child nutrition program in fiscal year 2022. Context: Of eight covered transactions tested, it was noted that the District did not perform the required verifications on two of the transactions. Subsequently the District performed the required verifications and identified that none of the vendors used were suspended or debarred. Questioned Costs: None Cause: The District has a process in place to verify vendors aren?t suspended or debarred but in the two instances noted there was a gap in when the contract was checked. Effect: The District could have entered into a covered transaction with an entity which was suspended or debarred without realizing it. Repeat Finding: No Recommendation: We recommend that the District follow its procurement policies as well as requirements within the Uniform Guidance to perform the proper verification procedures on all covered transactions entered into with federal funds. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: Uniform guidance requires that the District ensure that purchases over the micro-purchase threshold, $10,000 per District policy, go through the appropriate procurement procedures. This includes properly considering alternative vendors to see if the District is paying a reasonable price for the item or service and documenting that decision making process. This could be done through quotes, whether formal or informal, or reviewing alternative services online and documenting some applicable prices. This helps to ensure open and fair competition for the federal spending is maintained each year. Condition: In our testing sample for the Child Nutrition Cluster, we noted three instances where the district did not properly document their cost analysis or decision-making process for going with the vendor they utilized. Context: It was noted that for two contracts the district did not retain documentation of quotes received. It was also noted that for a contract with undetermined period terms that the district did not retain documentation of a cost / benefit analysis that would explain why the district did not receive bids or quotes for it during the year. This was a statistically valid sample. Questioned Costs: $337,023 Cause: The District used two of the vendors to supplement goods provided by the district?s main food service vendor. The other vendor the district has an ongoing contract with undefined period terms and was unaware of the procurement requirement for this procurement. Effect: The District was not in compliance with the Uniform Guidance requirements around procurement. Repeat Finding: No Recommendation: We recommend the District review its procurement policies and procedures to ensure that the all procurements are sufficiently documented such that an outside party with knowledge of the requirements would clearly see the methods of procurement utilized and the rationale behind such methods. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: The district should have controls in place to ensure compliance with suspension and debarment requirements of the Child Nutrition Cluster. The Uniform Guidance requires that when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity, as defined in 2 CFR section 180.995 and agency adopting regulations, is not suspended or debarred or otherwise excluded from participating in the transaction. This verification may be accomplished by either checking the System for Award Management (SAM) Exclusions maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause to the covered transaction with the entity. Condition: The School District did not perform the required verification procedures over covered transactions in the child nutrition program in fiscal year 2022. Context: Of eight covered transactions tested, it was noted that the District did not perform the required verifications on two of the transactions. Subsequently the District performed the required verifications and identified that none of the vendors used were suspended or debarred. Questioned Costs: None Cause: The District has a process in place to verify vendors aren?t suspended or debarred but in the two instances noted there was a gap in when the contract was checked. Effect: The District could have entered into a covered transaction with an entity which was suspended or debarred without realizing it. Repeat Finding: No Recommendation: We recommend that the District follow its procurement policies as well as requirements within the Uniform Guidance to perform the proper verification procedures on all covered transactions entered into with federal funds. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: Uniform guidance requires that the District ensure that purchases over the micro-purchase threshold, $10,000 per District policy, go through the appropriate procurement procedures. This includes properly considering alternative vendors to see if the District is paying a reasonable price for the item or service and documenting that decision making process. This could be done through quotes, whether formal or informal, or reviewing alternative services online and documenting some applicable prices. This helps to ensure open and fair competition for the federal spending is maintained each year. Condition: In our testing sample for the Child Nutrition Cluster, we noted three instances where the district did not properly document their cost analysis or decision-making process for going with the vendor they utilized. Context: It was noted that for two contracts the district did not retain documentation of quotes received. It was also noted that for a contract with undetermined period terms that the district did not retain documentation of a cost / benefit analysis that would explain why the district did not receive bids or quotes for it during the year. This was a statistically valid sample. Questioned Costs: $337,023 Cause: The District used two of the vendors to supplement goods provided by the district?s main food service vendor. The other vendor the district has an ongoing contract with undefined period terms and was unaware of the procurement requirement for this procurement. Effect: The District was not in compliance with the Uniform Guidance requirements around procurement. Repeat Finding: No Recommendation: We recommend the District review its procurement policies and procedures to ensure that the all procurements are sufficiently documented such that an outside party with knowledge of the requirements would clearly see the methods of procurement utilized and the rationale behind such methods. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: The district should have controls in place to ensure compliance with suspension and debarment requirements of the Child Nutrition Cluster. The Uniform Guidance requires that when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity, as defined in 2 CFR section 180.995 and agency adopting regulations, is not suspended or debarred or otherwise excluded from participating in the transaction. This verification may be accomplished by either checking the System for Award Management (SAM) Exclusions maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause to the covered transaction with the entity. Condition: The School District did not perform the required verification procedures over covered transactions in the child nutrition program in fiscal year 2022. Context: Of eight covered transactions tested, it was noted that the District did not perform the required verifications on two of the transactions. Subsequently the District performed the required verifications and identified that none of the vendors used were suspended or debarred. Questioned Costs: None Cause: The District has a process in place to verify vendors aren?t suspended or debarred but in the two instances noted there was a gap in when the contract was checked. Effect: The District could have entered into a covered transaction with an entity which was suspended or debarred without realizing it. Repeat Finding: No Recommendation: We recommend that the District follow its procurement policies as well as requirements within the Uniform Guidance to perform the proper verification procedures on all covered transactions entered into with federal funds. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: Uniform guidance requires that the District ensure that purchases over the micro-purchase threshold, $10,000 per District policy, go through the appropriate procurement procedures. This includes properly considering alternative vendors to see if the District is paying a reasonable price for the item or service and documenting that decision making process. This could be done through quotes, whether formal or informal, or reviewing alternative services online and documenting some applicable prices. This helps to ensure open and fair competition for the federal spending is maintained each year. Condition: In our testing sample for the Child Nutrition Cluster, we noted three instances where the district did not properly document their cost analysis or decision-making process for going with the vendor they utilized. Context: It was noted that for two contracts the district did not retain documentation of quotes received. It was also noted that for a contract with undetermined period terms that the district did not retain documentation of a cost / benefit analysis that would explain why the district did not receive bids or quotes for it during the year. This was a statistically valid sample. Questioned Costs: $337,023 Cause: The District used two of the vendors to supplement goods provided by the district?s main food service vendor. The other vendor the district has an ongoing contract with undefined period terms and was unaware of the procurement requirement for this procurement. Effect: The District was not in compliance with the Uniform Guidance requirements around procurement. Repeat Finding: No Recommendation: We recommend the District review its procurement policies and procedures to ensure that the all procurements are sufficiently documented such that an outside party with knowledge of the requirements would clearly see the methods of procurement utilized and the rationale behind such methods. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Material Weakness in Internal Control Over Compliance and Compliance Finding Criteria: The district should have controls in place to ensure compliance with suspension and debarment requirements of the Child Nutrition Cluster. The Uniform Guidance requires that when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity, as defined in 2 CFR section 180.995 and agency adopting regulations, is not suspended or debarred or otherwise excluded from participating in the transaction. This verification may be accomplished by either checking the System for Award Management (SAM) Exclusions maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause to the covered transaction with the entity. Condition: The School District did not perform the required verification procedures over covered transactions in the child nutrition program in fiscal year 2022. Context: Of eight covered transactions tested, it was noted that the District did not perform the required verifications on two of the transactions. Subsequently the District performed the required verifications and identified that none of the vendors used were suspended or debarred. Questioned Costs: None Cause: The District has a process in place to verify vendors aren?t suspended or debarred but in the two instances noted there was a gap in when the contract was checked. Effect: The District could have entered into a covered transaction with an entity which was suspended or debarred without realizing it. Repeat Finding: No Recommendation: We recommend that the District follow its procurement policies as well as requirements within the Uniform Guidance to perform the proper verification procedures on all covered transactions entered into with federal funds. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Significant Deficiency in Internal Control Over Compliance and Compliance Finding Criteria: The Uniform Guidance requires charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed. In addition, these records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, be incorporated into the official records of the entity, and reasonable reflect the total activity for which the employee is compensated. Condition: During our testing of a sample of payroll transactions charged to the grant we noted one transaction for which the personnel activity report was not completed by the employee. Context: Of a sample of 40 payroll disbursement charged to the grant we noted one disbursement for which the supporting time and effort documentation did not agree to how the employee?s wages were allocated to the program, with the amount charged to the program being higher than the documentation indicated. The variance in wage allocation represented $169 of the total $8,664,062 in payroll which was charged to the grant. This was a statistically valid sample. Questioned Costs: None Cause: The employee went on maternity leave before filling out the PARS report. Effect: The District was not in compliance with the Uniform Guidance requirements around cost principles and time and effort documentation. Repeat Finding: No Recommendation: We recommend that the District reviews its procedures and controls over time and effort documentation for wages charged to Federal programs to ensure all documentation accurately reflects the work performed and that the time and effort documentation agrees with how the employee?s wages are allocated to the grant in the finance system. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Significant Deficiency in Internal Control Over Compliance and Compliance Finding Criteria: The Uniform Guidance requires charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed. In addition, these records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, be incorporated into the official records of the entity, and reasonable reflect the total activity for which the employee is compensated. Condition: During our testing of a sample of payroll transactions charged to the grant we noted one transaction for which the personnel activity report was not completed by the employee. Context: Of a sample of 40 payroll disbursement charged to the grant we noted one disbursement for which the supporting time and effort documentation did not agree to how the employee?s wages were allocated to the program, with the amount charged to the program being higher than the documentation indicated. The variance in wage allocation represented $169 of the total $8,664,062 in payroll which was charged to the grant. This was a statistically valid sample. Questioned Costs: None Cause: The employee went on maternity leave before filling out the PARS report. Effect: The District was not in compliance with the Uniform Guidance requirements around cost principles and time and effort documentation. Repeat Finding: No Recommendation: We recommend that the District reviews its procedures and controls over time and effort documentation for wages charged to Federal programs to ensure all documentation accurately reflects the work performed and that the time and effort documentation agrees with how the employee?s wages are allocated to the grant in the finance system. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Significant Deficiency in Internal Control Over Compliance and Compliance Finding Criteria: The Uniform Guidance requires charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed. In addition, these records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, be incorporated into the official records of the entity, and reasonable reflect the total activity for which the employee is compensated. Condition: During our testing of a sample of payroll transactions charged to the grant we noted one transaction for which the personnel activity report was not completed by the employee. Context: Of a sample of 40 payroll disbursement charged to the grant we noted one disbursement for which the supporting time and effort documentation did not agree to how the employee?s wages were allocated to the program, with the amount charged to the program being higher than the documentation indicated. The variance in wage allocation represented $169 of the total $8,664,062 in payroll which was charged to the grant. This was a statistically valid sample. Questioned Costs: None Cause: The employee went on maternity leave before filling out the PARS report. Effect: The District was not in compliance with the Uniform Guidance requirements around cost principles and time and effort documentation. Repeat Finding: No Recommendation: We recommend that the District reviews its procedures and controls over time and effort documentation for wages charged to Federal programs to ensure all documentation accurately reflects the work performed and that the time and effort documentation agrees with how the employee?s wages are allocated to the grant in the finance system. View of Responsible Official: There is no disagreement with the audit finding.
Type of Finding: Significant Deficiency in Internal Control Over Compliance and Compliance Finding Criteria: The Uniform Guidance requires charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed. In addition, these records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, be incorporated into the official records of the entity, and reasonable reflect the total activity for which the employee is compensated. Condition: During our testing of a sample of payroll transactions charged to the grant we noted one transaction for which the amount charged to the grant did not agree to the time and effort documentation completed by the employee. Context: Of a sample of 40 payroll disbursement charged to the grant we noted one disbursement which did not contain the proper time and effort documentation. This transaction represented $2,173 of the $873,611 in total payroll costs charged to the grant. This was a statistically valid sample. Questioned Costs: None Cause: Updates to the payroll allocations, based on time and effort documentation completed, were not all adequately incorporated into the systems for allocating payroll costs to federal awards. Effect: The District was not in compliance with the Uniform Guidance requirements around cost principles and time and effort documentation. Repeat Finding: No Recommendation: We recommend that the District reviews its procedures and controls over time and effort documentation for wages charged to Federal programs to ensure all documentation accurately reflects the work performed and that the time and effort documentation agrees with how the employee?s wages are allocated to the grant in the finance system. View of Responsible Official: There is no disagreement with the audit finding.