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Corrective Action Plans

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Finding 30457 (2022-003)
Significant Deficiency 2022
Newberry College
SC
Student Financial Aid Questioned Costs Significant Deficiency
Incorrect Pell Calculations Planned Corrective Action: The College has instituted a process to regularly review Pell grant awards to ensure they are paid in alignment with enrollment status. Persons Responsible for Corrective Action Plan: Chief Financial Officer David Sayers and Interim Director...
Incorrect Pell Calculations Planned Corrective Action: The College has instituted a process to regularly review Pell grant awards to ensure they are paid in alignment with enrollment status. Persons Responsible for Corrective Action Plan: Chief Financial Officer David Sayers and Interim Director of Financial Aid Chris Dominick Anticipated Date of Completion: Fiscal Year 2022-23
View Audit 25152 Questioned Costs: $1
Finding 30455 (2022-004)
Significant Deficiency 2022
Newberry College
SC
Questioned Costs Student Financial Aid Significant Deficiency
Incorrect Return of Title IV Funds Calculations Planned Corrective Action: The College has engaged an individual with appropriate return calculation knowledge to review each calendar set up and recalculate the first few withdrawals to ensure the system is functioning as intended and calculations a...
Incorrect Return of Title IV Funds Calculations Planned Corrective Action: The College has engaged an individual with appropriate return calculation knowledge to review each calendar set up and recalculate the first few withdrawals to ensure the system is functioning as intended and calculations are being completed accurately. Persons Responsible for Corrective Action Plan: Chief Financial Officer David Sayers and Interim Director of Financial Aid Chris Dominick Anticipated Date of Completion: Fiscal Year 2022-23
View Audit 25152 Questioned Costs: $1
Nfo Members Dairy Custodial Account
IA
Questioned Costs
Identifying Number: 2022-002 Finding: The Organization did not issue a Form 1099-MISC to those dairy farmer recipients who did not provide the Organization with the necessary information to complete and issue the form by the Internal Revenue Service (IRS) deadline date, January 31, 2023. Correctiv...
Identifying Number: 2022-002 Finding: The Organization did not issue a Form 1099-MISC to those dairy farmer recipients who did not provide the Organization with the necessary information to complete and issue the form by the Internal Revenue Service (IRS) deadline date, January 31, 2023. Corrective Actions Taken or Planned: The Organization has been in communications with the impacted dairy farmer recipients to track down the required information.
View Audit 25409
Nfo Members Dairy Custodial Account
IA
Questioned Costs Reporting
Identifying Number: 2022-001 Finding: The Organization did not return Pandemic Market Volatility Assistance and Education Program (PMVAP) monies not deposited by dairy farmer recipients within 180 days of disbursement to the United States Department of Agriculture (USDA). Corrective Actions Taken ...
Identifying Number: 2022-001 Finding: The Organization did not return Pandemic Market Volatility Assistance and Education Program (PMVAP) monies not deposited by dairy farmer recipients within 180 days of disbursement to the United States Department of Agriculture (USDA). Corrective Actions Taken or Planned: Subsequent to September 30, 2022, the Organization identified all PMVAP monies not deposited by dairy farmer recipients. The Organization has been following up with the dairy farmer recipients to determine a solution. Any funds not accepted by the dairy farmer recipients will be remitted to the USDA as soon as resolution is achieved.
View Audit 25409 Questioned Costs: $1
Finding 30452 (2022-002)
Significant Deficiency 2022
Family and Workforce Centers of America
MO
Questioned Costs Allowable Costs / Cost Principles Internal Control / Segregation of Duties
By way of background, on February 12, 2003, the MO Dept. of Higher Education and Workforce Development's (DHEWD) Office of Workforce Development (OWD) conducted a monitoring review of FWCA based on receipt of a complaint from the funder alleging fraud and information mismanagement. On March 23, 2023...
By way of background, on February 12, 2003, the MO Dept. of Higher Education and Workforce Development's (DHEWD) Office of Workforce Development (OWD) conducted a monitoring review of FWCA based on receipt of a complaint from the funder alleging fraud and information mismanagement. On March 23, 2023, the DHEWD and OWD released its findings report (Report) issuing no finding(s) of fraud against FWCA. The information management issues resulted from the funder restricting FWCA's access to the portal (MoJobs) in which the information is submitted. The DHEWD issued its "final" response to the funder August 2, 2023 and showed there were unresolved issues. In response to the release of the DHEWD's August 2, report, the funder has met with FWCA and requested more time from the DHEWD, to allow the funder to submit a more comprehensive and appropriate response disputing the report's findings and justifying the disallowed costs. As of the time of this writing, those efforts are ongoing. FWCA's Senior Vice President of Operations and Senior Vice President of Compliance have implemented additional policies and procedures to minimized any future information management, programmatic or supportive service issues.
View Audit 25563 Questioned Costs: $1
Family and Workforce Centers of America
MO
Questioned Costs Subrecipient Monitoring
It was determined between the funder and FWCA that FWCA incurred disallowable costs related to its execution of both the WIOA In School Youth (ISY) and Out of School Youth (OSY) (collectively, ISY and OSY shall be called Program or Programs) Program activities and services offered to Program partici...
It was determined between the funder and FWCA that FWCA incurred disallowable costs related to its execution of both the WIOA In School Youth (ISY) and Out of School Youth (OSY) (collectively, ISY and OSY shall be called Program or Programs) Program activities and services offered to Program participants in the amount of $3,018.69. It should be noted that the activities and services found by the funder to be disallowed, the funder, in the past have been approved. This action taken by reimbursement of the disallowed amount. FWCA is awaiting receipt of the reimbursement.
View Audit 25563 Questioned Costs: $1
Finding 30449 (2022-001)
Material Weakness 2022
Battle Ground School District No. 119
WA
Allowable Costs / Cost Principles Questioned Costs Subrecipient Monitoring
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Battle Ground School District No. 119 September 1, 2021 through August 31, 2022 This schedule presents the corrective action the District is planning to take for findings included in this report in accordance with Title 2 U.S. Code ...
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Battle Ground School District No. 119 September 1, 2021 through August 31, 2022 This schedule presents the corrective action the District is planning to take for findings included in this report in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Finding ref number: 2022-001 Finding caption: The District did not have adequate internal controls for ensuring compliance with allowable activities and costs and restricted purpose requirements. Name, address, and telephone of District contact person: Michelle Scott, Chief Financial Officer P.O. Box 200 Battle Ground, WA 98604-0200 (360) 885-5311 Corrective action the auditee plans to take in response to the finding: (If the auditee does not concur with the finding, the auditee must list the reasons for disagreement). After confirming the District has met compliance of the federal grant requirements of allowable, necessary, and reasonable activities and supporting documentation, seek reimbursement of grant funding. Anticipated date to complete the corrective action: Immediately.
View Audit 24505 Questioned Costs: $1
Finding 30442 (2022-007)
Significant Deficiency 2022
New England Conservatory of Music
MA
Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking
Finding No. 2022-007 ? Special Tests ? Perkins Loan Recordkeeping and Record Retention Finding: It was noted that 7 Perkins Loan promissory notes were copies and not the original document. Corrective Action Taken or Planned: The Conservatory will review student files to identify total population of...
Finding No. 2022-007 ? Special Tests ? Perkins Loan Recordkeeping and Record Retention Finding: It was noted that 7 Perkins Loan promissory notes were copies and not the original document. Corrective Action Taken or Planned: The Conservatory will review student files to identify total population of promissory notes that are not originals and review the potential impact. Expected completion June 2023. Responsible person Kathleen Jewett, Director of Student Accounts
View Audit 24262
Finding 30440 (2022-005)
Material Weakness 2022
New England Conservatory of Music
MA
Matching / Level of Effort / Earmarking Questioned Costs
Finding No. 2022-005 ? HEERF Earmarking Finding: There was no evidence that the required direct outreach occurred for financial aid applications Corrective Action Taken or Planned: As noted, the Conservatory experienced turnover in both the Business Office and the Office of Financial Aid. New staf...
Finding No. 2022-005 ? HEERF Earmarking Finding: There was no evidence that the required direct outreach occurred for financial aid applications Corrective Action Taken or Planned: As noted, the Conservatory experienced turnover in both the Business Office and the Office of Financial Aid. New staff are aware of this requirement and will ensure compliance if future funding should become available. Completed, March 2023. Responsible person Richard Bowman, Controller
View Audit 24262
Finding 30438 (2022-003)
Significant Deficiency 2022
New England Conservatory of Music
MA
Questioned Costs HUD Housing Programs Reporting
Finding no. 2022-003 ? Higher Education Emergency Relief fund (HEERF) Reporting Finding: Amounts reported for the institutional portion of HEERF funds were originally reported in the wrong category (misclassified) Corrective Action Taken or Planned: Although misclassified, the amount of institution...
Finding no. 2022-003 ? Higher Education Emergency Relief fund (HEERF) Reporting Finding: Amounts reported for the institutional portion of HEERF funds were originally reported in the wrong category (misclassified) Corrective Action Taken or Planned: Although misclassified, the amount of institutional funds was accurate and for allowable uses. The Conservatory will review and amend the previous filing. Expected completion date May 2023. Responsible person Richard Bowman, Controller
View Audit 24262
Finding 30434 (2022-010)
Significant Deficiency 2022
New England Conservatory of Music
MA
Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking
Finding NO.2022-010 ? Special Tests ? Disbursement to or on Behalf of Students Finding: The institution does not have a documented Direct Loan quality assurance process. Corrective Action Taken or Planned: New Office of Financial Aid staff are documenting the quality assurance process and having th...
Finding NO.2022-010 ? Special Tests ? Disbursement to or on Behalf of Students Finding: The institution does not have a documented Direct Loan quality assurance process. Corrective Action Taken or Planned: New Office of Financial Aid staff are documenting the quality assurance process and having the process reviewed by consultants with expertise in Direct Loan regulations. Expected to be completed April 2023. Responsible person Rebecca Barry-Wolff, Associate Director of Student Financial Planning.
View Audit 24262
Finding 30433 (2022-009)
Significant Deficiency 2022
New England Conservatory of Music
MA
Questioned Costs Student Financial Aid Eligibility
Finding No. 2022 ? 009 Special Tests ? Institutional Eligibility Finding: The Conservatory did not report staff changes in the positions of Chief Financial Officer and the Financial Aid Administrator as required. Corrective Action Taken or Planned: The Office of Financial Aid and the Bursars Office...
Finding No. 2022 ? 009 Special Tests ? Institutional Eligibility Finding: The Conservatory did not report staff changes in the positions of Chief Financial Officer and the Financial Aid Administrator as required. Corrective Action Taken or Planned: The Office of Financial Aid and the Bursars Office will review the reporting requirements and develop formal procedure on the process of notifying the DOE of these changes. Expected completion April 2023. Responsible person Kathleen Jewett, Director of Student Accounts
View Audit 24262
Finding 30432 (2022-008)
Significant Deficiency 2022
New England Conservatory of Music
MA
Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking
Finding No. 2022-008 Special Tests ? Direct Loan Reconciliations Finding: Out of 2 months selected, 1 month did not have proper documentation to support reconciliation or evidence of review of reconciliation was noted. Corrective Action Taken or Planned: The Office of Financial Aid is entirely new ...
Finding No. 2022-008 Special Tests ? Direct Loan Reconciliations Finding: Out of 2 months selected, 1 month did not have proper documentation to support reconciliation or evidence of review of reconciliation was noted. Corrective Action Taken or Planned: The Office of Financial Aid is entirely new and existing staff could not find all of the direct loan reconciliation files. Management believes that this process was occurring, but documentation was lost in all the turnover. Current staff are trained in this process and understand its importance. Both the Bursars Office and the Office of Financial Aid will approve direct loan reconciliations going forward. Expected to be completed April 2023. Responsible person Rebecca Barry-Wolff, Associate Director of Student Financial Planning.
View Audit 24262
Thornton Township High School District 205
IL
Questioned Costs Reporting Subrecipient Monitoring
Condition: The District did not report cumulative expenditures when preparing their quarterly claims under Project 2021 E2 grant. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: June...
Condition: The District did not report cumulative expenditures when preparing their quarterly claims under Project 2021 E2 grant. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: June 30, 2023 Name of Contact Person: Toriano Horton, Assistant Superintendent-CSBO Management Response: The Office of Federal Programs and Business Operations will continue to monitor and review all expenditures to ensure that internal controls are applied as allowable costs and reporting required by federal and state guidelines.
View Audit 25361 Questioned Costs: $1
Nysarc, Inc. Nassau County Chapter
NY
Questioned Costs Allowable Costs / Cost Principles
Finding Number: 2022-001 Program: U.S. Department of Health and Human Services, Award Listing Number 93.498 Planned Corrective Action: Management will institute a process to have all parties involved in preparing, reviewing, submitting, and coding the allowable expenses based on the guidance prese...
Finding Number: 2022-001 Program: U.S. Department of Health and Human Services, Award Listing Number 93.498 Planned Corrective Action: Management will institute a process to have all parties involved in preparing, reviewing, submitting, and coding the allowable expenses based on the guidance presented by Health Resources and Services Administration. The Company will have reviewed the expenses in conjunction with the user guide to ensure all allowable expenses listed are correctly submitted for reimbursement based on the required guidance. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Naraine, Senior Director of Finance Jeff Rizzo, Controller
View Audit 25206 Questioned Costs: $1
Hopewell Voa Elderly Housing, Inc. (hopewell Senior Village)
LA
Reporting Questioned Costs
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $4,640. Management will ensure th...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $4,640. Management will ensure that the replacement reserve deposits are made on a timely basis in the future. Completion Date: August 19, 2022
View Audit 25065
Jerseyville North State, LLC
IL
HUD Housing Programs Questioned Costs
Identifying Number: 2022-001 Finding: The Organization reduced the licensed bed size of the mortgaged property by 6 skilled nursing beds before obtaining an approval from HUD. Corrective Action Taken or Planned: Ron Wilson is responsible to ensure corrective actions are taken. Management is in th...
Identifying Number: 2022-001 Finding: The Organization reduced the licensed bed size of the mortgaged property by 6 skilled nursing beds before obtaining an approval from HUD. Corrective Action Taken or Planned: Ron Wilson is responsible to ensure corrective actions are taken. Management is in the process of obtaining after-the-fact approval from HUD to resolve this finding by sending a letter of request to HUD with additional information on the bed change.
View Audit 24991
Finding 30409 (2022-003)
Significant Deficiency 2022
Central Minnesota Housing Partnership, Inc.
MN
Questioned Costs Significant Deficiency Matching / Level of Effort / Earmarking
Department of Agriculture: Rural Development Central Minnesota Housing Partnership, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Audit period: January 1, 2022 ? December 31, 2022 The findings from the schedule of findings and questioned costs ...
Department of Agriculture: Rural Development Central Minnesota Housing Partnership, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Audit period: January 1, 2022 ? December 31, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FINANCIAL STATEMENT AUDIT MATERIAL WEAKNESS 2022-001 Financial Statement Preparation Recommendation: The Organization should continue to evaluate their internal staff and expertise to determine if an internal control policy over annual financial reporting is beneficial. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management continues to weigh the cost benefits surrounding the financial statement preparation. Due to the complexity of the consolidated financial statements, it has been determined cost prohibitive to take on the entire process of creating the consolidated financial statement and will continue to collaborate with the auditors to complete this process. Names of the contact persons responsible for corrective action: Julie Schueller, Finance Director and Deanna Hemmesch, Executive Director Planned completion date for corrective action plan: December 31, 2023 2022-002 Material Audit Adjustments Recommendation: The Organization should continue review and establish month end and year end processes to ensure the account balances are accurately recording in accordance with GAAP. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management continues to review and establish month end and year end procedures to reduce the number of entries needed to ensure the financial statements are properly stated in accordance with GAAP. Management does acknowledge the fact that with the eliminating entries needed to consolidate the financial statements, this comment will likely not be removed in the near future but will continue to work on reducing entries on the individual entities within the consolidation. Names of the contact persons responsible for corrective action: Julie Schueller, Finance Director and Deanna Hemmesch, Executive Director
View Audit 24844 Questioned Costs: $1
Henderson County, Tennessee
TN
Questioned Costs Internal Control / Segregation of Duties
Management plans to contract with an accouting firm that has experience in managing federal education grant funds for the purposes of providing grant administrative services including compliance with the Davis-Bacon Act.
Management plans to contract with an accouting firm that has experience in managing federal education grant funds for the purposes of providing grant administrative services including compliance with the Davis-Bacon Act.
View Audit 24376 Questioned Costs: $1
Finding 30404 (2022-001)
Significant Deficiency 2022
Municipality of Penn Hills
PA
Special Tests & Provisions Questioned Costs Matching / Level of Effort / Earmarking
CORRECTIVE ACTION PLAN September 29, 2023 United States Department of Housing and Urban Development The Municipality of Penn Hills respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Maher Duessel,...
CORRECTIVE ACTION PLAN September 29, 2023 United States Department of Housing and Urban Development The Municipality of Penn Hills respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Maher Duessel, CPA's 503 Martindale Street, Suite 600 Pittsburgh, PA 15212 Audit period: January 1, 2022 - December 31, 2022 The finding from the December 31, 2022 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. FINDINGS?FINANCIAL STATEMENT AUDIT Finding 2022-001 - Special Tests and Provisions - Wage Rate Requirements Statement of Condition: The Municipality did not have adequate internal control procedures in place to ensure that all laborers and mechanics employed by contractors or subcontractors to work on construction contracts in excess of $2,000 financed by federal assistance funds were paid wages not less than those established for the locality of the project (prevailing wage rates) by the Department of Labor (40 USC 3141-3144,3146, and 3147). As a result, the Municipality did not properly notify 3 of the 3 contractors tested of the requirements to comply with the wage rate requirements via the including of a prevailing wage rate clause in the contract between the contractor and the Municipality and the Municipality did not obtain certified payrolls for 3 of the 3 contractors tested until the audit. Recommendation: We recommend that the Municipality implement internal control procedures to review all contractors and ensure prevailing wage rate requirements are met. Action taken: The Municipality of Penn Hills has implemented procedures as recommended to ensure that all contracts utilizing CDBG and Federal funds make reference to prevailing wages, Davis Bacon and include the contract language as recommended by Maher Duessel; however, each of the samples discussed above occurred prior to the date of the FY2021 finding. The Municipality of Penn Hills takes prevailing wage rates seriously to ensure that all workers on CDBG funded projects are paid the current prevailing wage rate for the job performed. To ensure that all workers on contracts over $2,000.00 are paid prevailing wage rates: ? The Municipality of Penn Hills hasl revised its internal control procedure to ensure that it has proper procedures in place to identify contractors where the wage rate requirements apply. ? The Municipality of Penn Hills has revised the contract language for CDBG activities to include the prevailing wage rate clause in all contracts utilizing CDBG funds in excess of $2,000.00 to ensure that all contractors are aware of the regulations concerning prevailing wages. ? The Municipality of Penn Hills has revise its procedures to ensure that it is collecting certified payrolls in a timely manner. If the Department of Housing and Urban Development has questions regarding this plan, please call Scott Andrejchak at (412) 342-1084. Sincerely yours, Scott Andrejchak Municipal Manager, Municipality of Penn Hills
View Audit 25309
Finding 30402 (2022-001)
Significant Deficiency 2022
Theater Latte Da
MN
Internal Control / Segregation of Duties Questioned Costs Reporting
February 10, 2023 CORRECTIVE ACTION PLAN Theater Latte Da respectfully submits the following corrective action plan for the year ended July 31, 2022. Audit period: August 1, 2021 ? July 31, 2022 The findings from the July 31, 2022, schedule of findings and questioned costs are discussed below. The f...
February 10, 2023 CORRECTIVE ACTION PLAN Theater Latte Da respectfully submits the following corrective action plan for the year ended July 31, 2022. Audit period: August 1, 2021 ? July 31, 2022 The findings from the July 31, 2022, schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Findings ? Consolidated Financial Statements Audit Significant Deficiency 2022-001 ? Lack of Segregation of Duties Recommendations ? Management and the Board of Theater Latte Da should continue to be active in monitoring financial reports and activities of the organization to ensure oversight to help compensate for the lack of segregation. Auditee's comments ? Management and the Board of Theater Latte Da will continue to monitor financial reports and activities of the organization to ensure proper oversight and will accept responsibility for the annual consolidated financial statements prior to their issuance. Name(s) and contact person(s) responsible for corrective action: Elisa Spencer-Kaplan, Managing Director. Planned completion date for corrective action plan: Ongoing.
View Audit 24554
Finding 30401 (2022-001)
Material Weakness 2022
Independent School District 719 Prior Lake-Savage Area Schools
MN
Equipment & Real Property Management Internal Control / Segregation of Duties Questioned Costs
MATERIAL WEAKNESS IN INTERNAL CONTROL OVER COMPLIANCE AND REPORTABLE INSTANCE OF NONCOMPLIANCE ? FEDERAL COMMUNICATIONS COMMISSION ? COVID-19 ? EMERGENCY CONNECTIVITY FUND PROGRAM ? ALN 32.009 2022-001 Internal Control and Compliance With Federal Equipment/Real Property Management and Special Tests ...
MATERIAL WEAKNESS IN INTERNAL CONTROL OVER COMPLIANCE AND REPORTABLE INSTANCE OF NONCOMPLIANCE ? FEDERAL COMMUNICATIONS COMMISSION ? COVID-19 ? EMERGENCY CONNECTIVITY FUND PROGRAM ? ALN 32.009 2022-001 Internal Control and Compliance With Federal Equipment/Real Property Management and Special Tests and Provisions Requirements Finding Summary 47 CFR ? 54.1713 prohibits Independent School District No. 719, Prior Lake-Savage Area Schools (the District) from the resale of eligible equipment and services purchased with Emergency Connectivity Fund (ECF) support. Also, 47 CFR ? 54.1710 requires that the District only seek support for eligible equipment provided to students and school staff who would otherwise lack connected devices sufficient to engage in remote learning. The District did not have sufficient controls in place to prevent the resale of equipment purchased with ECF support and to comply with equipment/real property management and special tests and provisions requirements as it pertains to seeking reimbursement for eligible equipment. Corrective Action Plan Actions Planned ? The District intends to review its procedures relating to equipment/real property management and special tests and provisions requirements to ensure compliance in the future with any additional federal awards. Official Responsible ? Tammy Fredrickson, Executive Director of Business Services. Planned Completion Date ? June 30, 2023. Disagreement With or Explanation of Finding ? The District agrees with this finding. Plan to Monitor ? Tammy Fredrickson, Executive Director of Business Services, will assure appropriate internal controls and procedures are updated, in place, and being followed to assure compliance with equipment/real property management and special tests and provisions requirements for the ECF Program.
View Audit 24769 Questioned Costs: $1
Finding 30398 (2022-017)
Significant Deficiency 2022
State of North Dakota
ND
Internal Control / Segregation of Duties Questioned Costs Subrecipient Monitoring
Finding: 2022-017 Department of Human Services Response/Corrective Action Plan: The Department disagrees with the recommendation. NDVerify allows eligibility workers to search multiple interfaces/sources for all household members included in a LIHEAP case at the same time, however, the Departm...
Finding: 2022-017 Department of Human Services Response/Corrective Action Plan: The Department disagrees with the recommendation. NDVerify allows eligibility workers to search multiple interfaces/sources for all household members included in a LIHEAP case at the same time, however, the Department does allow for other means, such as hard copy verification from the applicant or a third-party, to support eligibility determinations. It is important to note, since fully transitioning to SPACES, no errors have been noted. Contact Person: Rachel Iverson Schafer Director of Program Administration Anticipated Completion Date ND Verify will continue to be a source for workers to utilize. FY2024 LIHEAP training will continue to train on the value of using this interface.
View Audit 36677
Finding 30397 (2022-016)
Significant Deficiency 2022
State of North Dakota
ND
Questioned Costs Eligibility Matching / Level of Effort / Earmarking
Finding: 2022-016 Department of Human Services Response/Corrective Action Plan: The Department agrees with the recommendation. The Department receives a monthly report of all payments made during the heating season. The report contains the case number, read/delivery date, and service code, al...
Finding: 2022-016 Department of Human Services Response/Corrective Action Plan: The Department agrees with the recommendation. The Department receives a monthly report of all payments made during the heating season. The report contains the case number, read/delivery date, and service code, allowing staff to identify potential duplicate payments. Staff will research potential duplicates, maintain a log and notes on each situation and any necessary follow-up with Human Service Zone eligibility workers. The Department does allow a child to be in two separate cases at the same time due to joint custody arrangements. A SPACES system enhancement will be implemented in December 2022, providing a warning edit when adding an individual that is known in another LIHEAP case. The edit serves as a notification to eligibility workers to verify that joint custody is appropriate in the case and to alert them to instances of a duplicate child when they may not have been aware. Contact Person: Rachel Iverson Schafer Director of Program Administration Anticipated Completion Date: Effective January 18, 2023, the system will give a warning if a client is active in another case. This will give the worker an opportunity to research and use policy to determine which case(s) the client should be in.
View Audit 36677 Questioned Costs: $1
Finding 30396 (2022-015)
Significant Deficiency 2022
State of North Dakota
ND
Questioned Costs Eligibility Matching / Level of Effort / Earmarking
Finding: 2022-015 Department of Human Services Response/Corrective Action Plan: The Department agrees with the recommendation. The Department will ensure eligibility workers are properly trained to determine and verify eligibility for households that are NOT vulnerable as they are receiving re...
Finding: 2022-015 Department of Human Services Response/Corrective Action Plan: The Department agrees with the recommendation. The Department will ensure eligibility workers are properly trained to determine and verify eligibility for households that are NOT vulnerable as they are receiving rent-free housing that includes the cost of fuel (for heating). Contact Person: Rachel Iverson Schafer Director of Program Administration Anticipated Completion Date: Update policy for FY2024 heating season and include in the FY2024 training. Updated policy by October 1, 2023. Training to be completed by October 29, 2023.
View Audit 36677 Questioned Costs: $1
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