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Corrective Action Plans

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Finding 34122 (2022-001)
Significant Deficiency 2022
Texas Wesleyan University
TX
Questioned Costs Special Tests & Provisions Student Financial Aid
Texas Wesleyan University Corrective Action Plan 2021 Academic Year (Summer 21, Fall 21, Spring 22) Fiscal Year Ending May 31, 2022 Reference Number: 2022-001 Recommendation: The University should update its controls to ensure that the days attended for students who withdraw from a program offered i...
Texas Wesleyan University Corrective Action Plan 2021 Academic Year (Summer 21, Fall 21, Spring 22) Fiscal Year Ending May 31, 2022 Reference Number: 2022-001 Recommendation: The University should update its controls to ensure that the days attended for students who withdraw from a program offered in modules is correct. Corrective Action Plan: The Financial Aid Administrator acknowledges the error with the Title IV Calculation for the student who was enrolled in two modules in one semester. Initially, the calculation was based on the student being enrolled in one module. When the file was chosen for the 2021-2022 audit, the error was caught that the student was enrolled in module two, as well. The Director of Financial Aid has reached out to ?Ask a Fed? for guidance on the calculation of the numerator in a Title IV calculation about modules. The guidance was received on September 1, 2022, and confirmed that the numerator should only include the actual days the student attended. This guidance has been implemented. The 2021-2022 return of funds for students enrolled in the modules will be recalculated by October 31, 2022.
View Audit 33599
Finding 34121 (2022-003)
Significant Deficiency 2022
Dyer County, Tennessee
TN
Questioned Costs Allowable Costs / Cost Principles Internal Control / Segregation of Duties § 200.407 § 200.413 § 200.430
FINDING: DYER COUNTY SCHOOL DEPARTMENT HAD DEFICIENCIES IN THE USE OF EPIDEMIOLOGY AND LABORATORY CAPACITY FOR INFECTIOUS DISEASED (ELC) GRANT FUNDS, WHICH RESULTED IN QUESTIONED COSTS Response and Corrective Action Plan Prepared by: Cheryl Mathis, Director of Schools & Jeremy Gatlin, School Board ...
FINDING: DYER COUNTY SCHOOL DEPARTMENT HAD DEFICIENCIES IN THE USE OF EPIDEMIOLOGY AND LABORATORY CAPACITY FOR INFECTIOUS DISEASED (ELC) GRANT FUNDS, WHICH RESULTED IN QUESTIONED COSTS Response and Corrective Action Plan Prepared by: Cheryl Mathis, Director of Schools & Jeremy Gatlin, School Board Chairman Person Responsible for Implementing the Corrective Action: Cheryl Mathis, Director of Schools & Jeremy Gatlin, School Board Chairman Anticipated Completion Date of Corrective Action: October 11, 2022 ? Repeat Finding: No Reason Corrective Action was Not Taken in the Prior Year: NIA Planned Corrective Action: The school system will strengthen its internal controls by requiring that any future bonus paid to any member of the administrative staff be approved by the school board before the funds are disbursed to ensure that duties are adequately segregated. /l
View Audit 33597 Questioned Costs: $1
Icohs College INC
CA
Questioned Costs Eligibility Reporting
Finding 2022-1: 85/15 Reporting (Voc. & Ed. Counseling for Service Members) Criteria: The 85/15 rule prohibits paying Department of Veterans Affairs (VA) benefits to students enrolling in a program when more than 85 percent of the students enrolled in that program are having any portion of their tui...
Finding 2022-1: 85/15 Reporting (Voc. & Ed. Counseling for Service Members) Criteria: The 85/15 rule prohibits paying Department of Veterans Affairs (VA) benefits to students enrolling in a program when more than 85 percent of the students enrolled in that program are having any portion of their tuition, fees, or other charges paid for them by the Educational and Training Institution (ETI) or VA. The 85/15 calculations must be submitted using the Statement of Assurance of Compliance With 85 Percent Enrollment Ratios form no later than 30 calendar days after the start of the regular term (excluding summer terms). Condition: Our testing of the Institution's submission of the Statement of Assurance of Compliance With 85 Percent Enrollment Ratios form disclosed two instances where the form was submitted past the 30 calendar day deadline. Effect: Without updated 85/15 information, it is not possible for the VA to determine the institution?s eligibility to enroll VA eligible students. Recommendation: The Institution needs to ensure that it adheres to its policies and procedures and VA reporting compliance requirements. Actions Taken or Planned: We have implemented an operational calendar with a distribution list of all the deadlines that goes to several people at ICOHS College to ensure checks and balances are in place. In addition, another person in the office has been trained to provide the 85.15 reporting to ensure back-ups when the main person is on vacation and or sick. Furthermore, the Executive Director is provided the reporting statistics on the 3rd week of the month.
View Audit 32754
Norwalk Congregate Homes for the Elderly, Inc.
CT
HUD Housing Programs Reporting Questioned Costs
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency was funded on January 4, 2023, in the amount of $185. Management...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency was funded on January 4, 2023, in the amount of $185. Management will ensure that the replacement reserve deposits are made on a timely basis in the future. Completion Date: January 4, 2023
View Audit 31901
Finding 34110 (2022-005)
Significant Deficiency 2022
Mater Academy of Nevada
NV
Reporting Questioned Costs Significant Deficiency § 200.303
Finding Number: 2021-002 and 2022-005 Review and Approval Of the Schedule of Expenditures Of Federal Awards (SEFA) Corrective Action Plan: In 2022, the management office had downsized due to turnover in staff. While a process was in place for reconciling, a secondary review was not performed to ve...
Finding Number: 2021-002 and 2022-005 Review and Approval Of the Schedule of Expenditures Of Federal Awards (SEFA) Corrective Action Plan: In 2022, the management office had downsized due to turnover in staff. While a process was in place for reconciling, a secondary review was not performed to verify accuracy. To strengthen the oversight of financial management in the School, Academica Nevada, the School?s management company, has increased staffing to realign staff responsibilities to reduce individual workloads and provide additional oversight and review. On a monthly basis, reconciliations will be performed on grant submissions and expenditures, and reviewed by the Controller, Director of Accounting, or CFO. The annual SEFA will be reviewed by the Director of Finance or CFO. Personnel Responsible for Corrective Action: Nachum Golodner, Academica Director of Accounting Anticipated Completion Date: June 30, 2023
View Audit 36770
Finding 34106 (2022-005)
Significant Deficiency 2022
Logan County, Illinois
IL
Procurement, Suspension & Debarment Internal Control / Segregation of Duties Questioned Costs
The Federal Grant Management policy will be reviewed and updated, as necessary, by the County Board. The policy will be distributed to all departments of the County. All grantees will be encouraged to follow all procedures for procurements outlined in the policy.
The Federal Grant Management policy will be reviewed and updated, as necessary, by the County Board. The policy will be distributed to all departments of the County. All grantees will be encouraged to follow all procedures for procurements outlined in the policy.
View Audit 34909
Finding 34105 (2022-004)
Significant Deficiency 2022
Logan County, Illinois
IL
Reporting Internal Control / Segregation of Duties Questioned Costs
Management will review its processes and ensure that internal control over compliance is implemented on a consistent basis. The financial reports were completed and submitted while one of the finance employees was absent. Going forward, the financial reports will not be submitted until both finance ...
Management will review its processes and ensure that internal control over compliance is implemented on a consistent basis. The financial reports were completed and submitted while one of the finance employees was absent. Going forward, the financial reports will not be submitted until both finance employees have processed and reviewed them.
View Audit 34909
Housing Authority of the City of Lumberton
NC
Questioned Costs Eligibility HUD Housing Programs
2022-005: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews. A second review, conducted by a Public Housing Manager, will be required for all such calculations. For the file in question, a correction was made with a retro...
2022-005: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews. A second review, conducted by a Public Housing Manager, will be required for all such calculations. For the file in question, a correction was made with a retroactive effective date of May 1, 2022.
View Audit 32443 Questioned Costs: $1
Housing Authority of the City of Lumberton
NC
Questioned Costs HUD Housing Programs
2022-004: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. For the file in question, ...
2022-004: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. For the file in question, a correction was made with a retroactive effective date of May 1, 2022.
View Audit 32443 Questioned Costs: $1
Housing Authority of the City of Lumberton
NC
Questioned Costs HUD Housing Programs
2022-002: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. All Public Housing staff w...
2022-002: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. All Public Housing staff will be required to maintain a Rent Calculation Certification on a bi-annual basis. For the file in question, a correction was made with a retroactive effective date of June 1, 2022.
View Audit 32443 Questioned Costs: $1
Housing Authority of the City of Lumberton
NC
Questioned Costs HUD Housing Programs
2022-006: The Authority continues to strengthen its procedures surrounding family rent calculations at initial and recertification reviews in the Housing Choice Voucher Program. For the files in question, corrections were made with a retroactive effective date of April 1, 2022.
2022-006: The Authority continues to strengthen its procedures surrounding family rent calculations at initial and recertification reviews in the Housing Choice Voucher Program. For the files in question, corrections were made with a retroactive effective date of April 1, 2022.
View Audit 32443 Questioned Costs: $1
Finding 34084 (2022-002)
Material Weakness 2022
Eastern Greene Schools
IN
Subrecipient Monitoring Material Weakness Reporting § 200.302 § 200.328
FINDING 2022-002 Information on the federal program: Subject: Education Stabilization Fund - Annual Data Report Federal Agency: Department of Education Federal Program: COVID-19 - Education Stabilization Fund Assistance Listing Number: 84.425C, 84.425D, 84.425U Pass-Through Entity: Indiana Dep...
FINDING 2022-002 Information on the federal program: Subject: Education Stabilization Fund - Annual Data Report Federal Agency: Department of Education Federal Program: COVID-19 - Education Stabilization Fund Assistance Listing Number: 84.425C, 84.425D, 84.425U Pass-Through Entity: Indiana Department of Education Compliance Requirement: Reporting Audit Finding: Material Weakness Condition: The School Corporation did not have a documented review control in place to ensure the annual data report was reviewed by someone other than the preparer. Context: There was no documented review by someone other than the preparer of the Annual Data Report to ensure the information submitted was complete and accurate. Additionally, the ESSER II Year 1 Annual Data Report submitted to the Indiana Department of Education did not disclose any expenditures and was therefore, understated by approximately $394,000. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and will take the following corrective action. The Annual Data Report will be reviewed, approved and signed by the Superintendent before it is submitted. Responsible party and timeline for completion: The Corporation Treasurer will be responsible effective immediately.
View Audit 30401
Finding 34071 (2022-001)
Significant Deficiency 2022
Mountain Iron Economic Development Authority
MN
Internal Control / Segregation of Duties Questioned Costs Significant Deficiency
Finding Number: 2022-001 Finding Title: SEGREGATION OF DUTIES Name of Contact Person Responsible for Corrective Action Craig J. Wainio, Executive Director Corrective Action Planned Management will attempt to monitor transactions and structure the duties of office personnel to help ensure as much s...
Finding Number: 2022-001 Finding Title: SEGREGATION OF DUTIES Name of Contact Person Responsible for Corrective Action Craig J. Wainio, Executive Director Corrective Action Planned Management will attempt to monitor transactions and structure the duties of office personnel to help ensure as much segregation of duties as possible within the EDA?s staffing limitations and funding constraints. Anticipated Completion Date Ongoing.
View Audit 30858
Finding 34067 (2022-004)
Material Weakness 2022
Johnson Memorial Health Services
MN
Questioned Costs Material Weakness Reporting § 200.303
Finding 2022-004 Finding Summary: The Hospital District?s lost revenue reported within the special report submitted to the Department of Health and Human Services for Period 2 and Period 3 TIN#410694689 is overstated. Responsible Individuals: Crystal Bothun, Chief Financial Officer Corrective Act...
Finding 2022-004 Finding Summary: The Hospital District?s lost revenue reported within the special report submitted to the Department of Health and Human Services for Period 2 and Period 3 TIN#410694689 is overstated. Responsible Individuals: Crystal Bothun, Chief Financial Officer Corrective Action Plan: We did not adjust or add any additional loss revenue to Period 2 or 3 as lost revenue was not available to be utilized under the nursing home infection control distributions received during these two periods. We will retain documentation of the adjustment to lost revenue. If any additional funding is received, we will ensure reports are properly updated to notify the Department of Health and Human Services of the Period 1 adjustment. Anticipated Completion Date: Pending. No funds have been received since Period 4 (July 1, 2021 ? December 31, 2021).
View Audit 36622
Finding 34054 (2022-001)
Significant Deficiency 2022
Housing Authority of the City of Arkadelphia, Arkansas
AR
Questioned Costs HUD Housing Programs Eligibility
2022-001 Eligibility Condition and Criteria: The Authority?s purpose for existence is providing decent, safe and affordable housing to low-income persons. As such, the Authority prepares a file for each admitted family, which contains information necessary to determine e...
2022-001 Eligibility Condition and Criteria: The Authority?s purpose for existence is providing decent, safe and affordable housing to low-income persons. As such, the Authority prepares a file for each admitted family, which contains information necessary to determine eligibility for assistance and calculations of rent assistance to be paid on the family?s behalf. HUD regulations prescribe the content of these family files. These requirements consist of the following: a. As a condition of admission or continued occupancy, require the tenant and other family members to provide necessary information, documentation, and releases for the PHA to verify income eligibility. b. For both family income examinations and reexaminations, obtain and document in the family file third party verification of: (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent. c. Determine income eligibility and calculate the tenant?s rent payment in accordance with HUD regulations. d. Select tenants from the public housing waiting list in accordance with the PHA?s tenant selection policies. e. Reexamine family income and composition at least once every 12 months and adjust the tenant rent and housing assistance payment as necessary. Population and Items Tested: Testing of thirteen family files revealed the following deficiencies: 1. One file used an incorrect utility allowance but was subsequently corrected. 2. One file used an incorrect income amount 3. Two files calculated an incorrect housing assistance payment Auditor?s Recommendation: This is a repeat finding. A thorough review of tenant files should be performed for the purpose of eliminating the deficiencies. Grantee Response: We will comply with the auditor?s recommendation. Anticipated Completion Date: June 30, 2023
View Audit 24082 Questioned Costs: $1
Finding 34036 (2022-003)
Significant Deficiency 2022
Ord Public Schools District No. 5
NE
Questioned Costs Subrecipient Monitoring Reporting
CORRECTIVE ACTION PLAN October 25, 2022 Ord Public Schools District No. 5, Ord, Nebraska, respectfully submits the following corrective action plan for the year ended August 31, 2022, for the findings identified by Dana F. Cole & Company, LLP, Grand Island, Nebraska. The findings from the schedul...
CORRECTIVE ACTION PLAN October 25, 2022 Ord Public Schools District No. 5, Ord, Nebraska, respectfully submits the following corrective action plan for the year ended August 31, 2022, for the findings identified by Dana F. Cole & Company, LLP, Grand Island, Nebraska. The findings from the schedule of findings and questioned costs are discussed below and are numbered consistently with the numbers assigned in that schedule. FINANCIAL STATEMENT FINDINGS 2022-003 ESTABLISH INTERNAL CONTROL OVER FINANCIAL STATEMENT PREPARATION AND REVIEW Recommendation: The District should review and approve the proposed auditor adjusting entries and the adequacy of schedule of the expenditures of federal awards disclosures prepared by the auditors and apply analytic procedures to the draft financial statements, among other procedures as considered necessary by management. Action Taken: The District relies on the auditor to propose adjustments necessary to prepare the financial statements including the related note disclosures. The District reviews such financial statements and approves all adjustments. The District also uses analytic procedures, and other procedures determined necessary. If the Nebraska Department of Education has questions regarding this plan, please call Dr. Heather Nebesniak at 308.728.3241. Sincerely yours, Dr. Heather Nebesniak Superintendent
View Audit 36358
Finding 34033 (2022-001)
Material Weakness 2022
Emberhope, Inc.
KS
Reporting Internal Control / Segregation of Duties Questioned Costs § 200.303
Finding 2022-001: Federal Award Findings and Questioned Costs Contact person responsible for correction action ? Lance Murnan, Vice President of Finance Anticipated completion date ? April 30, 2023 Corrective action We are taking the following action: - The Director of Foster Care ? Kansas will p...
Finding 2022-001: Federal Award Findings and Questioned Costs Contact person responsible for correction action ? Lance Murnan, Vice President of Finance Anticipated completion date ? April 30, 2023 Corrective action We are taking the following action: - The Director of Foster Care ? Kansas will prepare the Quarterly Status Report and send to the Vice President of Foster Care for review. - Once the Vice President of Foster Care has reviewed the Quarterly Status Report, they will then submit to DCF to ensure accurate and timely filing.
View Audit 33437
Finding 34031 (2022-001)
Significant Deficiency 2022
Ahepa/dop 60, Inc.
IN
Questioned Costs Cash Management HUD Housing Programs
Finding 2022-001 - Significant Deficiency Internal Control Over Compliance Concur or Do Not Concur with this Finding Concur Agree or Disagree with auditor recommendations Agree Completion Date or Proposed Completion Date September 30, 2022 Actions Taken or Planned on the Finding Management has stren...
Finding 2022-001 - Significant Deficiency Internal Control Over Compliance Concur or Do Not Concur with this Finding Concur Agree or Disagree with auditor recommendations Agree Completion Date or Proposed Completion Date September 30, 2022 Actions Taken or Planned on the Finding Management has strengthened and improved internal control over compliance with respect to required residual receipts deposit. Contact Person First Name Dawn Contact Person Last Name Cole
View Audit 31722
Finding 34025 (2022-007)
Material Weakness 2022
Flora Community Unit School District #35
IL
School Nutrition Programs Questioned Costs Subrecipient Monitoring
Compliance: Finding: 2022-007 Condition: The District does not have a process in place currently nor is using the USDA's Nonprogram Revenue Tool to monitor the District's compliance with 7 CFR 210.14(f) to ensure that costs of nonprogram foods are not being subsidized by program food revenues. Plan:...
Compliance: Finding: 2022-007 Condition: The District does not have a process in place currently nor is using the USDA's Nonprogram Revenue Tool to monitor the District's compliance with 7 CFR 210.14(f) to ensure that costs of nonprogram foods are not being subsidized by program food revenues. Plan: The District will begin using the USDA's Nonprogram Revenue Tool as well as work with Aramark to change the presentation of the invoices received. The District will also request additional monthly reports detailing revenue from nonprogram foods. Anticipated Date of Completion: June 30, 2023 Name of Contact Person: Dr. Joel Hackney, Superintendent Management's Response: Management will begin using the USDA's Nonprogram Revenue Tool, updated invoices from Aramark, and new reports from Aramark to ensure compliance with the Code of Federal Regulations.
View Audit 31720
Finding 34018 (2022-001)
Significant Deficiency 2022
Musical Theatre West
CA
Questioned Costs
Finding: 2022-001 Federal Agency: U.S. Small Business Administration Federal Program Title: Shuttered Venue Operators Grant CFDA No: 59.075 Award Periods: January 27, 2021 through June 30, 2022 Corrective Action: During 2023, new staff members were hired to replace the staff members that resigned an...
Finding: 2022-001 Federal Agency: U.S. Small Business Administration Federal Program Title: Shuttered Venue Operators Grant CFDA No: 59.075 Award Periods: January 27, 2021 through June 30, 2022 Corrective Action: During 2023, new staff members were hired to replace the staff members that resigned and that these staff members received additional training for the use of the Organization?s new software to ensure the Organization can reconcile software reports timely to the general ledger. Additionally, the Organization did not receive enough federal funds in the subsequent period to require a Single Audit. Proposed Completion Date: The new staff members received additional training with its new software as of January 31, 2023.
View Audit 31086
Finding 34010 (2022-002)
Material Weakness 2022
The Community Builders, Inc. and Subsidiaries
MA
Allowable Costs / Cost Principles Questioned Costs Subrecipient Monitoring § 200.430
The Community Builders, Inc. 185 Dartmouth Street Boston, MA 02116 CORRECTIVE ACTION PLAN September 21, 2023 Federal Audit Clearinghouse The Community Builders, Inc. (the Company) respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of...
The Community Builders, Inc. 185 Dartmouth Street Boston, MA 02116 CORRECTIVE ACTION PLAN September 21, 2023 Federal Audit Clearinghouse The Community Builders, Inc. (the Company) respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent accounting firm: CohnReznick 7501 Wisconsin Ave, Suite 400E Bethesda, Maryland 20814 Audit period: January 01, 2022-December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Findings and Questioned Costs - Major Federal Program Audit MATERIAL WEAKNESS Hope VI Cluster 14.889 2022-002 ? Allowable Costs/Cost Principles Recommendation: The Company should establish a system of internal controls to provide reasonable assurance that salary and wage costs are accurate, allowable, and properly allocated by basing salaries and wages charged to federal awards on underlying records that accurately reflect all work performed on a daily basis in accordance with 2 CFR 200, Subpart E, Subsection 430. Action Taken: The Company has procedures in place to provide reasonable assurance that salaries and wages are accurate. The Company has managed several federal award programs and has a billing tracking system already implemented in ADP. When implementing this new program with a different department, it was identified that three staff were not following the payroll billing policies already put in place. The Company has notified the staff and effective September 1, 2023, the department has started tracking their time directly in ADP. Management will review this billing as part of draw submissions to confirm the process is being followed. If the Federal Audit Clearinghouse has questions regarding this plan, please call Alexa DuCote at 857-221-8753. Sincerely, Alexa DuCote Vice-President of Corporate Finance and Accounting
View Audit 36734 Questioned Costs: $1
Finding 34006 (2022-001)
Material Weakness 2022
Alexander County
NC
Questioned Costs Student Financial Aid Eligibility
CORRECTIVE ACTION PLAN Program Name: Foster Care Title IVE Finding: 2022-001 Name of Contact: Keri Jerrell, Child Welfare Program Manager Corrective Action Plan: As children enter foster care, a DSS-5120 is required to be completed in order to determine foster care funding eligibility. Once determin...
CORRECTIVE ACTION PLAN Program Name: Foster Care Title IVE Finding: 2022-001 Name of Contact: Keri Jerrell, Child Welfare Program Manager Corrective Action Plan: As children enter foster care, a DSS-5120 is required to be completed in order to determine foster care funding eligibility. Once determined, the eligibility is used in a variety of ways, including, administrative coding and payment for room and board services. As both of these areas involve fiscal operations and county, state, and federal funds, proper determination is imperative. Once satisfied that the proper determination has been made, proper communication and transfer of that determination is of equal importance. In order to assure that a prompt and efficient foster care funding determination is made for each child entering custody of the Alexander County Department of Social Services, the Department is adopting the following plan: 1. Internal guidance for completing the initial DSS-5120 and all subsequent DSS-5120 reviews will be developed and implemented. Guidance will include specialized training for identified staff and a multi-party review process. Projected completion date: 12-31-22 2. 100% of Alexander County DSS cases will be reviewed to ensure that the original funding determination cited on the DSS-5120 is reflected on the respective DSS-5094. Projected completion date: 11-30-22 3. Existing internal guidance document involving the use of the PQA-020 report will be reviewed with involved staff, stressing the importance of consistent documentation of funding source. Projected completion date: 11-30-22
View Audit 35515 Questioned Costs: $1
Finding 33999 (2022-002)
Material Weakness 2022
Alexander County
NC
Eligibility Material Weakness Matching / Level of Effort / Earmarking
CORRECTIVE ACTION PLAN FOR THE FISCAL YEAR ENDED JUNE 30, 2022 Finding: 2022-002 Name of Contact Person: Trena Riddle, Economic Services Program Manager Corrective Action/Management?s Response: 1. The cases sited in error could not be corrected in the system as they were applications & had alaready ...
CORRECTIVE ACTION PLAN FOR THE FISCAL YEAR ENDED JUNE 30, 2022 Finding: 2022-002 Name of Contact Person: Trena Riddle, Economic Services Program Manager Corrective Action/Management?s Response: 1. The cases sited in error could not be corrected in the system as they were applications & had alaready been processed. We did complete budgets outside the system to ensure the families remain eligible as the errors did not effect eligibility. On Sample 18 the income was not projected but when we did a new budget the family remained eligible. The online verifications (OVS) were ran for Sample 23 & Sample 26 and the missing child support evidence was added to Sample 7 & Sample 27. There was no change in benefits for these cases. 2. The CIP/LIEAP Supervisor is having a unit meeting on Nov. 14, 2022 to do a refresher training for CIP/LIEAP budgeting. The supervisor will include a test as well to test the workers knowledge. Proposed Completion Date: November 14, 2022
View Audit 35515
Alpine East, Inc.
OR
Questioned Costs HUD Housing Programs Reporting
Finding No. 2022-001 ? Section 811 ? CFDA No. 14.181 Type of Finding ? Federal Award Finding Finding Resolution Status ? In progress Criteria or Specific Condition ? Under the terms of the Capital Advance Program Regulatory Agreement, the Project is required to obtain a written approval of all w...
Finding No. 2022-001 ? Section 811 ? CFDA No. 14.181 Type of Finding ? Federal Award Finding Finding Resolution Status ? In progress Criteria or Specific Condition ? Under the terms of the Capital Advance Program Regulatory Agreement, the Project is required to obtain a written approval of all withdrawals from the residual receipt. Statement of Condition ? During the year ended June 30, 2021, an excess deposit of $1,086 was made to the residual receipt. During the year ended June 30, 2022, the excess deposit of $1,086 made in 2021 was withdrawn, however the withdrawal was not approved by HUD. Cause ? It was an oversight of management to withdraw the additional deposits made in the prior year without HUD approval. Effect or Potential Effect ? The Project is not in compliance with the regulatory agreement with HUD. Auditor Non-Compliance Code ? A ? Unauthorized withdrawal from residual receipt account. Questioned Costs ? $1,086 Reporting View of Responsible Officials ? We concur with the auditor?s recommendation. Recommendation ? We recommend that management obtain a written approval from HUD for all withdrawals from the residual receipt. Auditor?s Summary of the Auditee?s Comments on the Findings and Recommendations ? Agree Response Indicator ? Agree Completion Date ? November 3, 2022 Response ? While we are aware of the need for HUD approval prior to withdrawing funds from the residual receipt account, the accounting team was not aware of the need to seek approval for mis-deposited funds, thinking that this was correcting an error, not compounding it. The accounting team will agree the required deposit to the surplus cash calculation per the Audited Financial Statements and Supplementary Information so that the correct amount is transferred from the operating account to the residual receipt account which will eliminate the possibility of overfunding the account. On the off chance that funds are mistakenly deposited into the residual receipt account in the future, the accounting team is also now aware of the need to get HUD approval to remove the funds from the account.
View Audit 34686 Questioned Costs: $1
Finding 33996 (2022-001)
Material Weakness 2022
University of the Southwest
NM
Student Financial Aid Questioned Costs Matching / Level of Effort / Earmarking
Incorrect and Untimely Return of Title IV (R2T4) Funds Planned Corrective Action: The Financial Aid Office reviewed the new modular regulations and guidance again as it was identified that exemption(s) were missed in the initial review. The team updated the 2021 NASFAA R2T4 decision tree with notes...
Incorrect and Untimely Return of Title IV (R2T4) Funds Planned Corrective Action: The Financial Aid Office reviewed the new modular regulations and guidance again as it was identified that exemption(s) were missed in the initial review. The team updated the 2021 NASFAA R2T4 decision tree with notes breaking down the complexity of the new modular regulations and how they apply to our modules/programs. The unofficial withdrawal list for the academic year was re-requested from the registrar?s office and reviewed. Students that met exemption were awarded funds back, recalculated if needed, and processed. Although the Financial Aid Office did implement changes on identifying unofficial withdraws (students were identified) from the prior year finding, the complexity of the modular regulations impacted the finding for 2022. A review of each student?s module will be performed (Executive Director of Financial Aid / Lead Director) and then reviewed and processed by staff member (Financial Aid Director). The final determination list will be compared to the R2T4?s processed. Person Responsible for Corrective Action Plan: Sandy Wilkinson, Executive Director of Financial Aid Anticipated Date of Completion: Implemented
View Audit 34177 Questioned Costs: $1
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