Corrective Action Plans

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Name of auditee: Santa Monica New Hope Courtyard Apartments HUD auditee identification number: 122-HD046-WPD-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2022 CAP prepared by Name: Christien Tran Position: Management agent representative Telep...
Name of auditee: Santa Monica New Hope Courtyard Apartments HUD auditee identification number: 122-HD046-WPD-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2022 CAP prepared by Name: Christien Tran Position: Management agent representative Telephone number: 323-838-8556 Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Statement of condition # 2022-001 Comments on Finding and Recommendation: The Corporation's required deposit of $34,324 to the residual receipts account per the June 30, 2021 Computation of Surplus Cash, Distributions and Residual Receipts was not deposited within 90 days of the fiscal year end. Action(s) taken or planned on the finding: Management deposited $34,324 into the residual receipts fund on November 8, 2021.
View Audit 53554 Questioned Costs: $1
The University is currently following and believes it is in compliance with the cash management regulations as written in 2 CFR Part 200.305(b) which require the organization to minimize the time lapse between request for reimbursement from sponsoring agencies and vendor payment. We understand that ...
The University is currently following and believes it is in compliance with the cash management regulations as written in 2 CFR Part 200.305(b) which require the organization to minimize the time lapse between request for reimbursement from sponsoring agencies and vendor payment. We understand that variations remain in the interpretation of the cash management compliance requirement. For example, on October 20, 2017, the Council On Governmental Relations (COGR) wrote a letter to the Office of Financial Management expressing concern that the cash management requirement language in the 2017 Compliance Supplement was not aligned with the requirements for cash management as currently written in 2 CFR Part 200.305(b). COGR?s position is that the Compliance Supplement should be revised to conform with the cash management requirements as written in 2 CFR 200.305(b). The University agrees with COGR?s position and believes the language in the Compliance supplement leads to an unrealistic and unreasonable administrative burden for universities and possibly a reconfiguration of smoothly running electronic process or a complete replacement of electronic processes with an inefficient, manual one in efforts to ensure each vendor has been paid prior to requesting reimbursement from the sponsoring agency. The University will continue to monitor the OMB interpretation of the Cash Management requirements. For FY22, we note that the overall number of exceptions has decreased. Furthermore, the payments identified as exceptions in the FY22 audit were almost all made to vendors within our institutional standard terms of net 45 days, with the exception of 1 which was made 51 days after the request for reimbursement. The Office of Research Services remains committed to ensuring that the federal government is not unfairly disadvantaged by our processes. To that end, during the fall of 2022, the University implemented certain enhancements to further minimize the time lapse between request for reimbursement from sponsoring agencies and vendor payment. A custom process was implemented in the University?s financial system to update payment terms to `immediate? for vendor invoices on Line of Credit sponsored awards. In addition, the University added a new metric to the reporting dashboard for its Procure-to-Pay system to specifically highlight Purchase Order invoices for sponsored awards which were on hold, to assist the university business and grant managers in prioritizing the resolution of those holds preventing 2 invoices on sponsored awards from being paid immediately. We expect to see the impact of these enhancements in the FY23 audit.
2022-004 Contact Person Kaye Seibel Corrective Action Plan Management agrees with the recommendation and will continue to look for low-income representative board members. Completion Date Red River Valley Community Action will implement the plan in 2023.
2022-004 Contact Person Kaye Seibel Corrective Action Plan Management agrees with the recommendation and will continue to look for low-income representative board members. Completion Date Red River Valley Community Action will implement the plan in 2023.
Finding 47185 (2022-001)
Significant Deficiency 2022
INTECARE, INC. CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 United States Department of Veterans Affairs InteCare, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 01, 2021 - June 30, 2022 The findings from the schedule of finding...
INTECARE, INC. CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 United States Department of Veterans Affairs InteCare, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 01, 2021 - June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS Department of Veterans Affairs 2022-001 Supportive Services for Veteran Families ? Assistance Listing No. 64.033 Recommendation: We recommend that the control process be reviewed to ensure consistency in obtaining, approving, and retaining required documentation for eligibility. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Name(s) of the contact person(s) responsible for corrective action: Eleni Clark Planned completion date for corrective action plan: January 2023 for all monthly procedures, quarterly refreshers starting at end of December 2022. If the United States Department of Veteran Affairs has questions regarding this plan, please call Eleni Clark, SSVF Program Manager at 317-504-9815.
Management?s Corrective Action Plan Audit Firm: Andrew Pieri CPA, PC. Audit Period: January 1, 2022 through December 31, 2022 The finding from the December 31, 2022 schedule of findings and question costs is discussed below. The finding is numbered consistent with the number assigned in the schedu...
Management?s Corrective Action Plan Audit Firm: Andrew Pieri CPA, PC. Audit Period: January 1, 2022 through December 31, 2022 The finding from the December 31, 2022 schedule of findings and question costs is discussed below. The finding is numbered consistent with the number assigned in the schedule. FINDING: 2022-001 Quarterly and Annual Reporting Federal Agency / Federal Program: U.S. Department of Education / Education Stabilization Fund Subject: Reporting (L) CFDA Number: 84.425 Metropolitan Learning Institute, Inc. agrees with the finding. Planned Corrective Action Plan: The School will amend the quarterly and annual reports and provide the support documentation for all the components in the annual report to the auditor for testing. Responsible for corrective action: James Bruce . Anticipated completion date: 11/300/2023
Views of responsible officials: The Organization agrees with the finding and the recommendation will be implemented. Controls implemented include scheduling of automatic transfers to our reserve for replacement savings account as well as updating our treasury standard operating procedures to ensure ...
Views of responsible officials: The Organization agrees with the finding and the recommendation will be implemented. Controls implemented include scheduling of automatic transfers to our reserve for replacement savings account as well as updating our treasury standard operating procedures to ensure funds are available for the transfer.
Views of Responsible Officials: Annual budgets will begin being submitted in 2023 now that audits are caught up in the hope we can bring our rental rates and approved budgets closer into alignment with current rental rates and cost to operate in the DFW area.
Views of Responsible Officials: Annual budgets will begin being submitted in 2023 now that audits are caught up in the hope we can bring our rental rates and approved budgets closer into alignment with current rental rates and cost to operate in the DFW area.
Material Weakness ? Internal Control over Compliance & Compliance Testing The Organization will reach out to HUD again to seek assistance to resolve the REAC system technical issues in order to move forward.
Material Weakness ? Internal Control over Compliance & Compliance Testing The Organization will reach out to HUD again to seek assistance to resolve the REAC system technical issues in order to move forward.
In response to the late audit submission finding, the District is working with the auditors to ensure the 2023 financial statement audit is submitted on time.
In response to the late audit submission finding, the District is working with the auditors to ensure the 2023 financial statement audit is submitted on time.
Name of auditee: National Church Residences of Lubbock, TX HUD auditee identification number: 113-EE072 Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended March 31, 2022 CAP prepared by Name: Jill Kolb Position: Vice President of Housing Accounting Telephone nu...
Name of auditee: National Church Residences of Lubbock, TX HUD auditee identification number: 113-EE072 Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended March 31, 2022 CAP prepared by Name: Jill Kolb Position: Vice President of Housing Accounting Telephone number: 614-451-2151 Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Statement of condition #2022-001 (CFDA 14.157): The required monthly deposits to the reserve for replacements account were not made during the year ended March 31, 2022. Recommendation: Management should make an additional deposit(s) in future years until all required deposits have been made or request approval from HUD to suspend the required reserve for replacement deposits. Action(s) Taken or Planned on the Finding: Management has requested suspension of required reserve for replacement deposits. As of the report date, HUD has not approved this request.
Finding 2022-002 Noncompliance with the Uniform Guidance Compliance Requirement Reporting Federal Programs: Assistance Listing No. Name of Federal Program or Cluster 66.039 National Clean Diesel Funding Assistance Program Criteria: FFATA requires subawards in excess of...
Finding 2022-002 Noncompliance with the Uniform Guidance Compliance Requirement Reporting Federal Programs: Assistance Listing No. Name of Federal Program or Cluster 66.039 National Clean Diesel Funding Assistance Program Criteria: FFATA requires subawards in excess of $30,000 to be reported to FSRS no later than the end of the month following the month the subaward was made. Condition: MARAMA made two subawards exceeding $30,000 during fiscal year 2022 and did not report either subaward to FSRS. Context: Noncompliance was noted as a result of substantive tests of compliance whereby report submissions to FSRS are viewed. Transactions Tested Subaward not reported Report not timely Subaward amount incorrect Subaward missing key elements 2 2 0 n/a n/a Dollar Amount of Tested Transactions Subaward not reported Report not timely Subaward amount incorrect Subaward missing key elements $82,842 $82,842 $0 n/a n/a Cause: Reports to FSRS were not submitted because the determination of which subawards were subject to FFATA reporting was misinterpreted as the payment of federal award funds to subawardees rather than the execution of the subaward. Effect or Potential Effect: MARAMA is not in compliance with the FFATA reporting requirements. Questioned costs: Known and likely questioned costs did not exceed $25,000 and, therefore, were not required to be reported. Recommendation: MARAMA should develop procedures to ensure subawards are reported to FSRS by the reporting deadline. Subaward relationships should be re-evaluated as the agreements expire to ensure that the continued classification of the agreements as subawards is appropriate. Responsible Official?s Response: Contact Person: Marc A.R. Cone, Executive Director, 443-322-0319 MARAMA appreciates the auditor bringing the FSRS reporting requirement to MARAMA?s attention. As MARAMA and the auditor have noted, there is room for practical interpretation that could cause differing opinions on determining the business relationship of a contractor versus a subawardee. In the future, MARAMA will more closely analyze the business relationship to identify a subawardee versus contractor and, if the the business relationship with an entity is identified as a subawardee, then the FSRS reporting will be performed within the specified timeframes. Anticipated Completion Date: MARAMA anticipates that the FSRS reports for subawards entered into after July 2023 will be completely timely. Planned Corrective Action: The new accounting services provider is familiar with the nuances of analyzing the applicability of FSRS reporting. With this expertise there will be a priority to develop a plan to more closely monitor the FSRS reporting requirements.
Finding 47158 (2022-004)
Significant Deficiency 2022
Finding: 2022-04 ? Expenditure Estimates Charged to Federal Programs Auditor Description of Condition and Effect: Health insurance and workers compensation expenditures charged to the program were based on an estimate of the claims related to COVID-19 incurred, rather than the actual amount of clai...
Finding: 2022-04 ? Expenditure Estimates Charged to Federal Programs Auditor Description of Condition and Effect: Health insurance and workers compensation expenditures charged to the program were based on an estimate of the claims related to COVID-19 incurred, rather than the actual amount of claims that were paid out. As a result of this condition, the County was exposed to an increased risk that costs charged to the grant program were not fully compliant with the applicable grant requirements. Auditor Recommendation: We recommend that the County implement a process to ensure that only actual expenditures incurred are charged to federal programs. Corrective Action: The County will continue to utilize, and not deviate from, existing procedures that rely on the reporting of actual expenditures for all federal awards. The use of estimates was utilized in one program, the American Rescue Plan, based on management's misinterpretation of interim guidance. Responsible Person: Connie Sobie, Controller/Administrator Anticipated Completion Date: September 30, 2023
The District is transitioning our asset tracking to a new platform, Follett Resource Manager, allowing us to track the full life cycle of devices/equipment from receipt, deployment to retirement. o Annual inventory will be shared with the Business Office. o Devices removed out of service will have ...
The District is transitioning our asset tracking to a new platform, Follett Resource Manager, allowing us to track the full life cycle of devices/equipment from receipt, deployment to retirement. o Annual inventory will be shared with the Business Office. o Devices removed out of service will have notes in Follett and checkout history. o API Integration to verify device information using multiple data points (Active Directory and PDQ). The Business Office will be made privy to all grant activity by developing grant procedures (and subsequent training) that require multi-disciplinary approval and collaboration.
View Audit 41977 Questioned Costs: $1
2022-005 Failure to Comply with Procurement Policy Name of contact person responsible for Corrective Action Plan: Robert Eaves, Director of Business Affairs Corrective Action Plan: The plan has commenced and the dollar minimum for Quotes has been increased from $500 to $25,000. When purchases ar...
2022-005 Failure to Comply with Procurement Policy Name of contact person responsible for Corrective Action Plan: Robert Eaves, Director of Business Affairs Corrective Action Plan: The plan has commenced and the dollar minimum for Quotes has been increased from $500 to $25,000. When purchases are for $25,000 or more, three quotes will be obtained if vendors can be located for the goods or services requested. The dollar minimum will be input in the Office of Business Affairs Accounting Manual and correspondence sent to all employees via written memorandum and e-mail. Anticipated Completion Data: This process has started and we expect compliance before June 30, 2023.
View Audit 52619 Questioned Costs: $1
2022-002 Child Nutrition Cluster ? Assistance Listing No. 10.553 and 10.555 Recommendation: We recommend that the School reviews its related policies and procedures to ensure it is retaining documentation showing that the School crosschecked the vendors with procurements over the threshold of $25,00...
2022-002 Child Nutrition Cluster ? Assistance Listing No. 10.553 and 10.555 Recommendation: We recommend that the School reviews its related policies and procedures to ensure it is retaining documentation showing that the School crosschecked the vendors with procurements over the threshold of $25,000 at the time of procurement, which could be accomplished by (1) checking the System for Award Management (SAM) Exclusions maintained by the General Services Administration (GSA), (2) collecting a certification from the entity, or (3) adding a clause or condition to the covered transaction with that entity (2 CFR section 180.300). Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Operation Manager will develop a documented checklist and ensure checklist is signed and dated when reviewed. The checklist will include a print screen of the SAMS website for disbarment demonstrating the vendor is eligible. Name(s) of the contact person(s) responsible for corrective action: Karen Conner Planned completion date for corrective action plan: 2/1/2023
View Audit 51796 Questioned Costs: $1
Single Audit Report: Corrective Action Plan Year ending June 30, 2022 Finding 2022-001 Allowable Costs Grant Program/ALN#: Disaster Grants ? Public Assistance (Presidentially Declared Disasters) 97.036 Federal Agency: Department of Homeland Security Contact person responsible for corrective action:...
Single Audit Report: Corrective Action Plan Year ending June 30, 2022 Finding 2022-001 Allowable Costs Grant Program/ALN#: Disaster Grants ? Public Assistance (Presidentially Declared Disasters) 97.036 Federal Agency: Department of Homeland Security Contact person responsible for corrective action: Joshua Repac Corrective Action: Meritus Medical Center, Inc. identified that the report used to identify contract nursing costs related to nurses that had treated COVID-19 patients was incorrectly including certain costs that were not related to COVID-19. As a result, management updated the report parameters, which resulted in the identification of $572,189 of expenses originally submitted and received that were not allowable costs. The corrective action has been implemented and completed prior to the release of the audit report for June 30, 2022. Report parameters were updated to include only COVID-19 specific infections. The report parameters were reviewed, approved, and additional samples were selected by management to ensure that the allowability criteria were met. In addition, the Company?s internal audit department used the revised submissions to independently select a random sample for testing, this will be done for future submissions as well.
View Audit 51290 Questioned Costs: $1
2022-005 COVID-19 Education Stabilization Fund: Higher Education Emergency Relief Funds ? Assistance Listing No. 84.425 Recommendation: We recommend that the College develop a process and internal controls to ensure timely publication and submission of required reports and maintain supporting docum...
2022-005 COVID-19 Education Stabilization Fund: Higher Education Emergency Relief Funds ? Assistance Listing No. 84.425 Recommendation: We recommend that the College develop a process and internal controls to ensure timely publication and submission of required reports and maintain supporting documentation to verify compliance. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The College has taken corrective action to ensure submission and posting of required reports are documented in accordance with compliance requirements. Name of the contact person responsible for corrective action: Shona Campbell, Business Office Director Planned completion date for corrective action plan: June 30, 2023
2022-004 Assistance to Tribally Controlled Community Colleges and Universities ? Assistance Listing No. 15.027 Recommendation: We recommend that the College implement a process for tracking program income and returning the funds in accordance with the stated criteria. Explanation of disagreement wi...
2022-004 Assistance to Tribally Controlled Community Colleges and Universities ? Assistance Listing No. 15.027 Recommendation: We recommend that the College implement a process for tracking program income and returning the funds in accordance with the stated criteria. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The College has taken corrective action by seeking guidance and preferred treatment of advance draws. The College has implemented a process to track interest earned on advance draws and plans to utilize such earnings in accordance with the guidance obtained from the granting agency. Name of the contact person responsible for corrective action: Shona Campbell, Business Office Director Planned completion date for corrective action plan: June 30, 2023
2022-002 Assistance to Tribally Controlled Community Colleges and Universities ? Assistance Listing No. 15.027 COVID-19 Education Stabilization Fund: Higher Education Emergency Relief Funds ? Assistance Listing No. 84.425 Recommendation: We recommend that the College develop a process and internal...
2022-002 Assistance to Tribally Controlled Community Colleges and Universities ? Assistance Listing No. 15.027 COVID-19 Education Stabilization Fund: Higher Education Emergency Relief Funds ? Assistance Listing No. 84.425 Recommendation: We recommend that the College develop a process and internal controls that will mitigate the risk of incorrectly calculating the indirect costs to be charged to federal programs. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The College has communicated the questioned indirect costs to the US Department of Interior and US Department of Education. Updated prospective reporting will include the derecognition of such indirect costs, as directed by the granting agencies, and additional qualifying expenditures will be identified to supplement these indirect costs under each of the grants. Name of the contact person responsible for corrective action: Shona Campbell, Business Office Director Planned completion date for corrective action plan: June 30, 2023
View Audit 51287 Questioned Costs: $1
Finding 47099 (2022-001)
Significant Deficiency 2022
See Corrective Action Plan
See Corrective Action Plan
Finding 47098 (2022-002)
Significant Deficiency 2022
See Corrective Action Plan
See Corrective Action Plan
Community Consolidated School District 21 05-016-0210-04 CORRECTIVE ACTION PLAN FOR CURRENT YEAR AUDIT FINDINGS Year Ending June 30, 2022 Corrective Action Plan Finding No.: 2022- 004 Condition: During our audit testing we noted that the District did not include all the equipment inventory required ...
Community Consolidated School District 21 05-016-0210-04 CORRECTIVE ACTION PLAN FOR CURRENT YEAR AUDIT FINDINGS Year Ending June 30, 2022 Corrective Action Plan Finding No.: 2022- 004 Condition: During our audit testing we noted that the District did not include all the equipment inventory required criteria in its inventory listing per Emergency Connectivity Fund requirements. The inventory listing did not include the full name of the person or other identifier to whom the device was provided for all pieces of equipment purchased through the ECF grant. Plan: Management will develop a process to review the requirements, and ensure that such requirements are met, for compliance items that pertain to its departments applying for any funding vehicles. This process will ensure that all grants and funding received is not missing any items that could cause future audits or issues with regard to any District funding. Anticipated Date of Completion: 6/30/2023 Name of Contact Person: Assistant Superintendent of Finance & Operations/CSBO Management Response See above
Community Consolidated School District 21 05-016-0210-04 CORRECTIVE ACTION PLAN FOR CURRENT YEAR AUDIT FINDINGS Year Ending June 30, 2022 Corrective Action Plan Finding No.: 2022- 003 Condition: During our audit testing we noted that the District submitted a claim through SPI invoicing for 2,200 lap...
Community Consolidated School District 21 05-016-0210-04 CORRECTIVE ACTION PLAN FOR CURRENT YEAR AUDIT FINDINGS Year Ending June 30, 2022 Corrective Action Plan Finding No.: 2022- 003 Condition: During our audit testing we noted that the District submitted a claim through SPI invoicing for 2,200 laptops ($858,814 in equipment) that exceeded the allowable amount of equipment for reimbursement through the Emergency Connectivity Fund to satisfy the District's unmet need. Plan: Management will develop a process with the Information Services Department to determine that the District is meeting all grant requirements, including measuring unmet need, in order to fully comply with the terms and conditions of a funding vehicle. Anticipated Date of Completion: 6/30/2023 Assistant Superintendent of Finance & Operations/CSBO Management Response: See above
View Audit 48515 Questioned Costs: $1
Finding 47094 (2022-001)
Significant Deficiency 2022
Corrective Action Plan (Prepared by the Charter Holder) Finding 2022 ? 001 Allowable Costs and Cost Principles Management will ensure that all employees involved in the procurement cycle attend appropriate training to further assist in their understanding of federal allowable cost principles. Respon...
Corrective Action Plan (Prepared by the Charter Holder) Finding 2022 ? 001 Allowable Costs and Cost Principles Management will ensure that all employees involved in the procurement cycle attend appropriate training to further assist in their understanding of federal allowable cost principles. Responsible Party: Marian Hamlett, CFO Implementation Date: February 2023
View Audit 45441 Questioned Costs: $1
Finding Type: Compliance. Name of Contact Person: Shain Crank, Superintendent. Recommendation: We recommend the District ensure all required filings be submitted timely according to the Single Audit Act of 1984 and Title 2, U.S. Code of Federal Regulations guidelines. Corrective Action: A new...
Finding Type: Compliance. Name of Contact Person: Shain Crank, Superintendent. Recommendation: We recommend the District ensure all required filings be submitted timely according to the Single Audit Act of 1984 and Title 2, U.S. Code of Federal Regulations guidelines. Corrective Action: A new audit firm has been engaged to perform the District's audits. This will allow filings to be made before the deadline. Proposed Completion Date: Immediately.
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