FAC Explorer

Finding 47185 (2022-001)

Significant Deficiency Repeat Finding
Requirement
E
Questioned Costs
-
Year
2022
Accepted
2023-02-12
Audit: 53501
Organization: Intecare, INC (IN)
Auditor: Cliftonlarsonallen LLP

AI Summary

  • Core Issue: InteCare, Inc. has a significant deficiency in its internal controls, leading to inconsistent documentation for participants exiting the program.
  • Impacted Requirements: The failure to obtain and retain necessary exit documentation may result in non-compliance with grant agreement and federal program requirements.
  • Recommended Follow-Up: Review and improve the control process to ensure consistent documentation practices for participant exits.

Finding Text

2022 ? 001 Federal agency: U.S. Department of Veterans Affairs Federal program title: Supporting Services for Veteran Families Program Assistance Listing Number: 64.033 Pass-Through Agency: N/A Award Period: July 01, 2021 - June 30, 2022 Type of Finding: ? Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: InteCare, Inc.`s control process for participants includes obtaining and retaining reviewed approved documentation surrounding the individual?s information for eligibility determination upon entering the program as well as exiting the program. Condition: Out of the forty (40) sample participants selected, six (6) participants? files failed to comply with the documentation control component for participants exiting from the program. Questioned Costs: None. Context: InteCare, Inc.`s control process resulted in inconsistent documentation being obtained, approved, and retained in regard to participants? exit of the program. Effect: InteCare, Inc. may not be in compliance with participant exit requirements as stated by the grant agreement and federal program. Cause: Deficiencies were a result of no signatures by the six participants and their inability to access email or transportation to meet case workers and sign off on exit documentation. Repeat Finding: Yes Recommendation: We recommend that the control process be reviewed to ensure consistency in obtaining, approving, and retaining required documentation. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding.

Corrective Action Plan

INTECARE, INC. CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 United States Department of Veterans Affairs InteCare, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 01, 2021 - June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS Department of Veterans Affairs 2022-001 Supportive Services for Veteran Families ? Assistance Listing No. 64.033 Recommendation: We recommend that the control process be reviewed to ensure consistency in obtaining, approving, and retaining required documentation for eligibility. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Name(s) of the contact person(s) responsible for corrective action: Eleni Clark Planned completion date for corrective action plan: January 2023 for all monthly procedures, quarterly refreshers starting at end of December 2022. If the United States Department of Veteran Affairs has questions regarding this plan, please call Eleni Clark, SSVF Program Manager at 317-504-9815.

Categories

Eligibility Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 47186 2022-001
    Significant Deficiency Repeat
  • 47187 2022-001
    Significant Deficiency Repeat
  • 47188 2022-001
    Significant Deficiency Repeat
  • 623627 2022-001
    Significant Deficiency Repeat
  • 623628 2022-001
    Significant Deficiency Repeat
  • 623629 2022-001
    Significant Deficiency Repeat
  • 623630 2022-001
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
64.033 Va Supportive Services for Veteran Families Program $270,504
64.033 Covid-19 - Va Supportive Services for Veteran Families Program $40,033
93.958 Block Grants for Community Mental Health Services $19,775