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Corrective Action Plans

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Finding 59890 (2022-004)
Significant Deficiency 2022
Plainfield Community School Corporation
IN
Questioned Costs Allowable Costs / Cost Principles § 200.303 § 200.403
2022-004 Allowable Costs/Costs Principles Recommendation: We recommend the organization charge compensation for personnel services to the federal grant based on approved hours worked in the program. Explanation of disagreement with audit finding: There is no disagreement with the audit find...
2022-004 Allowable Costs/Costs Principles Recommendation: We recommend the organization charge compensation for personnel services to the federal grant based on approved hours worked in the program. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: Plainfield Community School Corporation will implement practices to ensure compensation for personnel services to the federal grant is based on approved hours worked in the program. Temporary employees will document hours worked by signing in and out each day worked. Name(s) of the contact person(s) responsible for corrective action: Elizabeth Shepperd Planned completion date for corrective action plan: April 2023
View Audit 55736 Questioned Costs: $1
Finding 59880 (2022-005)
Significant Deficiency 2022
Plainfield Community School Corporation
IN
Questioned Costs Reporting School Nutrition Programs § 200.303
2022-005 Child Nutrition - Reporting Recommendation: School Corporation needs to update its policies and procedures related to the administration of the Child Nutrition Cluster to include a system of internal control that will mitigate the risk of noncompliance with the stated criteria rel...
2022-005 Child Nutrition - Reporting Recommendation: School Corporation needs to update its policies and procedures related to the administration of the Child Nutrition Cluster to include a system of internal control that will mitigate the risk of noncompliance with the stated criteria related to recordkeeping. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Plainfield Community School Corporation will implement a policy that mitigates the risk of noncompliance with the required recordkeeping for the Child Nutrition Cluster. Name(s) of the contact person(s) responsible for corrective action: Kelly Collins Planned completion date for corrective action plan: April 2023
View Audit 55736
Plan Homes, Inc. Dba Iris Place Apts. 112-Hd007
TX
Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties
CORRECTIVE ACTION PLAN Name and Number of the Project: Plan Homes, Inc No. 112-HD007 Audit Firm: M Group, LLP Audit Period: The year ended December 31, 2022 Compliance Review A. COMMENTS ON FINDINGS AND RECOMMENDATIONS We concur with the findings and recommendations of our auditors regarding our non...
CORRECTIVE ACTION PLAN Name and Number of the Project: Plan Homes, Inc No. 112-HD007 Audit Firm: M Group, LLP Audit Period: The year ended December 31, 2022 Compliance Review A. COMMENTS ON FINDINGS AND RECOMMENDATIONS We concur with the findings and recommendations of our auditors regarding our noncompliance as cited in the accompanying Schedule of Findings and Questioned Costs. ACTIONS TAKEN FINDING 1: Section 202 Capital Advance, CFDA 14:157 CORRECTIVE ACTION COMPLETED: On March 27, 2023 the Company deposited $1,414 into the security deposit account. Finding 2022-001 Cleared. We have prepared the corrective action plan as required by the standards applicable to financial statements contained in Government Auditing Standards and by the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards. Any questions regarding the above corrective action plan should be directed to Ms. Connie Quillen, Vice President, Asset Living.
View Audit 55441 Questioned Costs: $1
St. Mary's Episcopal Retirement Homes, Inc. Canterbury Apts
CA
Reporting Questioned Costs
Finding Reference Number: 2022-001 Statement of Condition: Required monthly deposits to the replacement reserve are over funded in the amount of $31,838. Status: Management agrees with the finding. The replacement reserve over funding was returned to the operating account on October 6, 2022 in the ...
Finding Reference Number: 2022-001 Statement of Condition: Required monthly deposits to the replacement reserve are over funded in the amount of $31,838. Status: Management agrees with the finding. The replacement reserve over funding was returned to the operating account on October 6, 2022 in the amount of $31,838.
View Audit 55979
Finding 59857 (2022-001)
Material Weakness 2022
City of Fort Worth
TX
Subrecipient Monitoring Questioned Costs Special Tests & Provisions § 200.303 § 200.326
Concur: Departments are responsible for the operational compliance of their grant awards. The Aviation Department is in the process of reclassifying a position to a contract compliance specialist which will help ensure future compliance. Financial Management Services (FMS) will establish a process t...
Concur: Departments are responsible for the operational compliance of their grant awards. The Aviation Department is in the process of reclassifying a position to a contract compliance specialist which will help ensure future compliance. Financial Management Services (FMS) will establish a process to assist departments in meeting compliance requirements. A contract review checklist will be implemented by FMS to assist with the identification of all compliance requirements for each award. FMS currently holds grant kickoff meetings with departments, and additional focus on contract compliance will be emphasized at that time. Departments will be required to provide FMS additional compliance documentation. FMS will review the documentation for reasonableness and load the records to the PeopleSoft Project Definition page as evidence of timely compliance. As an additional measure, system reminders will be emailed to departments and FMS providing notification of upcoming deadlines. FMS will continue to provide training for grant management personnel to reinforce key concepts of grant compliance. This action plan will be completed by September 30, 2023. Contact Person: Reginald Zeno, Chief Financial Officer, FMS 817-392-8517 Contact Person: Tony Rousseau, Assistant Finance Director, FMS 817-392-8338
View Audit 55529
Finding 59856 (2022-020)
Material Weakness 2022
State of Nebraska
NE
Questioned Costs Allowable Costs / Cost Principles
Program: AL 21.027 ? COVID-19 ? Coronavirus State and Local Fiscal Recovery Funds ? Allowability Corrective Action Plan: No corrective action plan is necessary Contact: Robin Spindler Anticipated Completion Date:
Program: AL 21.027 ? COVID-19 ? Coronavirus State and Local Fiscal Recovery Funds ? Allowability Corrective Action Plan: No corrective action plan is necessary Contact: Robin Spindler Anticipated Completion Date:
View Audit 55212 Questioned Costs: $1
Finding 59855 (2022-055)
Material Weakness 2022
State of Nebraska
NE
Questioned Costs Subrecipient Monitoring § 200.1 § 200.201 § 200.332 § 200.333 § 200.414
Program: AL 21.026 ? COVID-19 Homeowner Assistance Fund ? Subrecipient Monitoring Corrective Action Plan: N/A Contact: Major General Daryl Bohac Anticipated Completion Date: N/A
Program: AL 21.026 ? COVID-19 Homeowner Assistance Fund ? Subrecipient Monitoring Corrective Action Plan: N/A Contact: Major General Daryl Bohac Anticipated Completion Date: N/A
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Allowable Costs / Cost Principles Eligibility Matching / Level of Effort / Earmarking § 200.303
Program: AL 21.026 ? COVID-19 Homeowner Assistance Fund ? Allowability & Eligibility Corrective Action Plan: Coaching has been provided to the appropriate review staff. Contact: Major General Bohac Anticipated Completion Date: Completed
Program: AL 21.026 ? COVID-19 Homeowner Assistance Fund ? Allowability & Eligibility Corrective Action Plan: Coaching has been provided to the appropriate review staff. Contact: Major General Bohac Anticipated Completion Date: Completed
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Allowable Costs / Cost Principles Questioned Costs Subrecipient Monitoring § 200.303 § 200.403 § 200.516
Program: AL 21.023 ? COVID-19 Emergency Rental Assistance ? Allowability & Eligibility Corrective Action Plan: N/A Contact: Lee Will Anticipated Completion Date: N/A
Program: AL 21.023 ? COVID-19 Emergency Rental Assistance ? Allowability & Eligibility Corrective Action Plan: N/A Contact: Lee Will Anticipated Completion Date: N/A
View Audit 55212 Questioned Costs: $1
Finding 59851 (2022-051)
Material Weakness 2022
State of Nebraska
NE
Questioned Costs Procurement, Suspension & Debarment Allowable Costs / Cost Principles § 200.317 § 200.327 § 200.403 § 200.404 § 200.459
Program: AL 21.023 ? COVID-19 Emergency Rental Assistance ? Allowability & Earmarking Corrective Action Plan: N/A Contact: Lee Will Anticipated Completion Date: N/A
Program: AL 21.023 ? COVID-19 Emergency Rental Assistance ? Allowability & Earmarking Corrective Action Plan: N/A Contact: Lee Will Anticipated Completion Date: N/A
View Audit 55212 Questioned Costs: $1
Finding 59849 (2022-057)
Material Weakness 2022
State of Nebraska
NE
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles § 200.332 § 200.403 § 200.405 § 200.430
Program: AL 20.509 ? Formula Grants for Rural Areas ? Allowability & Subrecipient Monitoring Corrective Action Plan: The Controller Division, Audit Section, will provide support through continued engagement and work collaboratively as an additional resource to the NDOT Transit staff and transit rec...
Program: AL 20.509 ? Formula Grants for Rural Areas ? Allowability & Subrecipient Monitoring Corrective Action Plan: The Controller Division, Audit Section, will provide support through continued engagement and work collaboratively as an additional resource to the NDOT Transit staff and transit recipients. NDOT Transit staff in collaboration with the Controller Division will be improving the standard operating Procedures which will be utilized for the in-depth review of monthly invoices moving forward. Contact: Khalil Jaber Anticipated Completion Date: Ongoing
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Subrecipient Monitoring § 200.1 § 200.332
Program: AL 20.205 ? Highway Planning & Construction ? Subrecipient Monitoring Corrective Action Plan: NDOT will review all current active subaward agreements and verify federal subaward identification information is included. If information was not previously included in the original agreement or ...
Program: AL 20.205 ? Highway Planning & Construction ? Subrecipient Monitoring Corrective Action Plan: NDOT will review all current active subaward agreements and verify federal subaward identification information is included. If information was not previously included in the original agreement or a supplement agreement, NDOT will provide a supplemental award notice to notify the subrecipient of the subaward identification information as required by 2 CFR ? 200.332. Contact: Khalil Jaber Anticipated Completion Date: September 2023
View Audit 55212 Questioned Costs: $1
Finding 59844 (2022-046)
Material Weakness 2022
State of Nebraska
NE
Questioned Costs Eligibility
Program: AL 17.225 ? COVID-19 ? Unemployment Insurance ? Federal; AL 17.225 ? Unemployment Insurance ? State ? Allowability & Eligibility Corrective Action Plan: NDOL will work to ensure that investigations are appropriately set and timely resolved. Contact: Andi Bridgmon, UI Director Anticipated...
Program: AL 17.225 ? COVID-19 ? Unemployment Insurance ? Federal; AL 17.225 ? Unemployment Insurance ? State ? Allowability & Eligibility Corrective Action Plan: NDOL will work to ensure that investigations are appropriately set and timely resolved. Contact: Andi Bridgmon, UI Director Anticipated Completion Date: June 30, 2023
View Audit 55212 Questioned Costs: $1
Finding 59840 (2022-045)
Significant Deficiency 2022
State of Nebraska
NE
Questioned Costs Internal Control / Segregation of Duties Special Tests & Provisions
Program: AL 93.778 ? Medical Assistance Program ? Special Tests and Provisions Corrective Action Plan: During the changeover in staff and delays in refilling positions, the expectation to touch cases every thirty days was altered to 45 to 60 days. A new case on the transportation provider listed in...
Program: AL 93.778 ? Medical Assistance Program ? Special Tests and Provisions Corrective Action Plan: During the changeover in staff and delays in refilling positions, the expectation to touch cases every thirty days was altered to 45 to 60 days. A new case on the transportation provider listed in the findings has been opened. In addition, during monthly one on one meetings with staff, the administrator will review cases to determine if the appropriate steps are being taken and narrated in the case file. Contact: Anne Harvey Anticipated Completion Date: 6/30/2023
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Special Tests & Provisions Internal Control / Segregation of Duties
Program: AL 93.778 ? Medical Assistance Program ? Special Tests and Provisions Corrective Action Plan: MCO Financial Audits are currently being completed by a third party vendor for the three HH MCOs and the Dental PAPH. The department is holding regular meetings with the vendor to ensure that thes...
Program: AL 93.778 ? Medical Assistance Program ? Special Tests and Provisions Corrective Action Plan: MCO Financial Audits are currently being completed by a third party vendor for the three HH MCOs and the Dental PAPH. The department is holding regular meetings with the vendor to ensure that these are completed in SFY2023. The project Plan projects final audit reports to be provided to the state in May 2023, for posting during SFY2023. Additionally, the Agency will amend the contracts to ensure the MCO and PAHP audited financial reports are conducted in accordance with generally accepted accounting principles (GAAP). Contact: Jeremy Brunssen Anticipated Completion Date: 6/30/2023
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Allowable Costs / Cost Principles Reporting
Program: AL 93.778 ? Medical Assistance Program; AL 93.778 ? COVID-19 Medical Assistance Program ? Allowability Corrective Action Plan: Service District Administrators (SDAs) have been communicating expectations to their teammates to prevent future findings. In addition, Districts 1, 2, and 4 SDAs ...
Program: AL 93.778 ? Medical Assistance Program; AL 93.778 ? COVID-19 Medical Assistance Program ? Allowability Corrective Action Plan: Service District Administrators (SDAs) have been communicating expectations to their teammates to prevent future findings. In addition, Districts 1, 2, and 4 SDAs plan to cover this with all teammates during their 4th quarter?s meeting and District 3?s SDA will send out communication to all teammates that reminds teammates of the expectations. Contact: Tony Green Anticipated Completion Date: 12/30/2022
View Audit 55212 Questioned Costs: $1
Finding 59836 (2022-041)
Significant Deficiency 2022
State of Nebraska
NE
Questioned Costs Special Tests & Provisions Internal Control / Segregation of Duties
Program: AL 93.778 ? Medical Assistance Program ? Special Tests and Provisions Corrective Action Plan: Myers & Stauffer is currently in the process of completing Field audits for 2018-2021 Cost reports with an expected completion date of 12/15/22. Myers & Stauffer will identify high risk facilities...
Program: AL 93.778 ? Medical Assistance Program ? Special Tests and Provisions Corrective Action Plan: Myers & Stauffer is currently in the process of completing Field audits for 2018-2021 Cost reports with an expected completion date of 12/15/22. Myers & Stauffer will identify high risk facilities for the 2022 Cost report by 3/15/2023 and Field Audit work on 2022 Cost Reports has an anticipated completion date of 6/30/2023. Contact: Jerry Vanderbeek; Danny Vanourney Anticipated Completion Date: 06/30/2023
View Audit 55212 Questioned Costs: $1
Finding 59835 (2022-040)
Significant Deficiency 2022
State of Nebraska
NE
Eligibility Questioned Costs Matching / Level of Effort / Earmarking
Program: AL 93.778 ? Medical Assistance Program; AL 93.778 ? COVID-19 Medical Assistance Program ? Allowability and Eligibility Corrective Action Plan: The agency will review training materials and tip sheets regarding these topics. The agency will review the errors with the staff who made them an...
Program: AL 93.778 ? Medical Assistance Program; AL 93.778 ? COVID-19 Medical Assistance Program ? Allowability and Eligibility Corrective Action Plan: The agency will review training materials and tip sheets regarding these topics. The agency will review the errors with the staff who made them and provide any additional training needed. Contact: Catherine Gekas Steeby Anticipated Completion Date: 10/31/2023
View Audit 55212 Questioned Costs: $1
Finding 59834 (2022-039)
Significant Deficiency 2022
State of Nebraska
NE
Questioned Costs Allowable Costs / Cost Principles Eligibility
Program: AL 93.778 ? Medical Assistance Program; AL 93.778 ? COVID-19 Medical Assistance Program ? Allowability Corrective Action Plan: Training materials will continue to be updated and made available to assist providers with EVV and for submitting accurate billing. Training will be at least annua...
Program: AL 93.778 ? Medical Assistance Program; AL 93.778 ? COVID-19 Medical Assistance Program ? Allowability Corrective Action Plan: Training materials will continue to be updated and made available to assist providers with EVV and for submitting accurate billing. Training will be at least annually for direct staff involved with assisting providers. EVV website to be kept updated with program guidelines and regulations. DHHS will engage the vendor to explore technical options to resolve any technical related issues identified in the report, and develop any additional quality assurance measures necessary when a technical solution is not achievable in the short term. Contact: Kathy Scheele Anticipated Completion Date: 06/30/2023
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Allowable Costs / Cost Principles § 200.403 § 200.405 § 200.444
Program: Various, including AL 93.778 ? Medical Assistance Program ? Allowable Costs/Cost Principles Corrective Action Plan: The Print Shop will complete a detailed analysis on the analyzed data, and update rates. State Accounting will offset rates to spend down its fund balance to a 60-day operat...
Program: Various, including AL 93.778 ? Medical Assistance Program ? Allowable Costs/Cost Principles Corrective Action Plan: The Print Shop will complete a detailed analysis on the analyzed data, and update rates. State Accounting will offset rates to spend down its fund balance to a 60-day operating level. Contact: Philip Olsen / Ann Martinez Anticipated Completion Date: June 30, 2025
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles
Program: AL 93.778 ? Medical Assistance Program; AL 93.767 ? Children?s Health Insurance Program (CHIP) ? Special Tests and Provisions Corrective Action Plan: The Provider Relations team will do the following to mitigate the finding: 1. Develop educational materials about the requirements to disc...
Program: AL 93.778 ? Medical Assistance Program; AL 93.767 ? Children?s Health Insurance Program (CHIP) ? Special Tests and Provisions Corrective Action Plan: The Provider Relations team will do the following to mitigate the finding: 1. Develop educational materials about the requirements to disclose managing employees and post to the DHHS webpage. 2. Identify up to 25 providers that have not listed any managing employees and educate them directly about the need to review the federal law, determine if they have managing employees, and update their provider agreement. 3. Randomly select 25 providers and review the managing employee information they have disclosed. Direct the provider to correct their provider agreement when necessary. Contact: Anne Harvey; Zac Ross; Melinda Abbott Anticipated Completion Date: 06/30/2023
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Special Tests & Provisions Internal Control / Segregation of Duties
Program: AL 93.575 ? COVID-19 Child Care and Development Block Grant ? Special Tests and Provisions Corrective Action Plan: DHHS will enhance current controls and procedures related to stabilization and other grant programs, that use ARP Act funds. Contact: Nicole Vint Anticipated Completion Date...
Program: AL 93.575 ? COVID-19 Child Care and Development Block Grant ? Special Tests and Provisions Corrective Action Plan: DHHS will enhance current controls and procedures related to stabilization and other grant programs, that use ARP Act funds. Contact: Nicole Vint Anticipated Completion Date: 6/30/2024
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Special Tests & Provisions Internal Control / Segregation of Duties
Program: AL 93.575 and 93.596 ? CCDF Cluster ? Special Tests and Provisions Corrective Action Plan: The Agency continues to work on written internal policy regarding expectations for timeliness of investigations involving Child Care Subsidy. We are also working to improve the existing risk assessme...
Program: AL 93.575 and 93.596 ? CCDF Cluster ? Special Tests and Provisions Corrective Action Plan: The Agency continues to work on written internal policy regarding expectations for timeliness of investigations involving Child Care Subsidy. We are also working to improve the existing risk assessment tool for provider referral for investigations. In addition, the SIU manager will review open Child Care Subsidy investigations on a monthly basis to ensure they are being actively worked. SIU manager is also reminding staff of expectations to retain documentation of casework. Contact: Cari Crosby Anticipated Completion Date: 4/30/2023
View Audit 55212 Questioned Costs: $1
Finding 59822 (2022-036)
Significant Deficiency 2022
State of Nebraska
NE
Questioned Costs Period of Performance Internal Control / Segregation of Duties
Program: AL 93.575 ? Child Care and Development Block Grant ? Period of Performance Corrective Action Plan: DHHS has already taken steps to prevent this from occurring again with NSP. DHHS also worked with the Office of Child Care (OCC), after last year?s finding, and corrected both the 2021 and 2...
Program: AL 93.575 ? Child Care and Development Block Grant ? Period of Performance Corrective Action Plan: DHHS has already taken steps to prevent this from occurring again with NSP. DHHS also worked with the Office of Child Care (OCC), after last year?s finding, and corrected both the 2021 and 2022 findings. The use of funds to pay agency employee payroll has already been corrected. DHHS will use allowable obligation and liquidation schedules when contracting with other state entities and paying state employees. Contact: Nicole Vint; Rebecca Kempkes Anticipated Completion Date: 12/12/2022
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Special Tests & Provisions Questioned Costs Internal Control / Segregation of Duties
Program: AL 93.575 and 93.596 ? CCDF Cluster ? Special Tests and Provisions Corrective Action Plan: Through the SFM, DHHS will have further communication with the delegated authorities to clarify the expectations and timeframes for fire inspections in child care programs. Through the Nebraska Dep...
Program: AL 93.575 and 93.596 ? CCDF Cluster ? Special Tests and Provisions Corrective Action Plan: Through the SFM, DHHS will have further communication with the delegated authorities to clarify the expectations and timeframes for fire inspections in child care programs. Through the Nebraska Department of Environment and Energy (NDEE) Agency, DHHS will have further communication with the delegated authorities to clarify the expectations and timeframes for sanitation inspections in child care programs. DHHS will continue to implement policies and procedures for file reviews by CCSL and fire and sanitation inspection referrals. DHHS will continue to complete the statutory child care inspection requirements. In 2022, DHHS will explore statutory, regulatory and/or contract options to place more accountability on the licensee and referred agencies for maintaining current fire and sanitation approvals. Contact: Lindsy Braddock; Becky Wisell Anticipated Completion Date: 7/1/2023
View Audit 55212
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