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Corrective Action Plans

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Finding 59856 (2022-020)
Material Weakness 2022
State of Nebraska
NE
Questioned Costs Allowable Costs / Cost Principles
Program: AL 21.027 ? COVID-19 ? Coronavirus State and Local Fiscal Recovery Funds ? Allowability Corrective Action Plan: No corrective action plan is necessary Contact: Robin Spindler Anticipated Completion Date:
Program: AL 21.027 ? COVID-19 ? Coronavirus State and Local Fiscal Recovery Funds ? Allowability Corrective Action Plan: No corrective action plan is necessary Contact: Robin Spindler Anticipated Completion Date:
View Audit 55212 Questioned Costs: $1
Finding 59855 (2022-055)
Material Weakness 2022
State of Nebraska
NE
Questioned Costs Subrecipient Monitoring § 200.1 § 200.201 § 200.332 § 200.333 § 200.414
Program: AL 21.026 ? COVID-19 Homeowner Assistance Fund ? Subrecipient Monitoring Corrective Action Plan: N/A Contact: Major General Daryl Bohac Anticipated Completion Date: N/A
Program: AL 21.026 ? COVID-19 Homeowner Assistance Fund ? Subrecipient Monitoring Corrective Action Plan: N/A Contact: Major General Daryl Bohac Anticipated Completion Date: N/A
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Allowable Costs / Cost Principles Eligibility § 200.303
Program: AL 21.026 ? COVID-19 Homeowner Assistance Fund ? Allowability & Eligibility Corrective Action Plan: Coaching has been provided to the appropriate review staff. Contact: Major General Bohac Anticipated Completion Date: Completed
Program: AL 21.026 ? COVID-19 Homeowner Assistance Fund ? Allowability & Eligibility Corrective Action Plan: Coaching has been provided to the appropriate review staff. Contact: Major General Bohac Anticipated Completion Date: Completed
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Allowable Costs / Cost Principles Subrecipient Monitoring § 200.303 § 200.403 § 200.516
Program: AL 21.023 ? COVID-19 Emergency Rental Assistance ? Allowability & Eligibility Corrective Action Plan: N/A Contact: Lee Will Anticipated Completion Date: N/A
Program: AL 21.023 ? COVID-19 Emergency Rental Assistance ? Allowability & Eligibility Corrective Action Plan: N/A Contact: Lee Will Anticipated Completion Date: N/A
View Audit 55212 Questioned Costs: $1
Finding 59851 (2022-051)
Material Weakness 2022
State of Nebraska
NE
Questioned Costs Procurement, Suspension & Debarment Allowable Costs / Cost Principles § 200.317 § 200.327 § 200.403 § 200.404 § 200.459
Program: AL 21.023 ? COVID-19 Emergency Rental Assistance ? Allowability & Earmarking Corrective Action Plan: N/A Contact: Lee Will Anticipated Completion Date: N/A
Program: AL 21.023 ? COVID-19 Emergency Rental Assistance ? Allowability & Earmarking Corrective Action Plan: N/A Contact: Lee Will Anticipated Completion Date: N/A
View Audit 55212 Questioned Costs: $1
Finding 59849 (2022-057)
Material Weakness 2022
State of Nebraska
NE
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles § 200.332 § 200.403 § 200.405 § 200.430
Program: AL 20.509 ? Formula Grants for Rural Areas ? Allowability & Subrecipient Monitoring Corrective Action Plan: The Controller Division, Audit Section, will provide support through continued engagement and work collaboratively as an additional resource to the NDOT Transit staff and transit rec...
Program: AL 20.509 ? Formula Grants for Rural Areas ? Allowability & Subrecipient Monitoring Corrective Action Plan: The Controller Division, Audit Section, will provide support through continued engagement and work collaboratively as an additional resource to the NDOT Transit staff and transit recipients. NDOT Transit staff in collaboration with the Controller Division will be improving the standard operating Procedures which will be utilized for the in-depth review of monthly invoices moving forward. Contact: Khalil Jaber Anticipated Completion Date: Ongoing
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Subrecipient Monitoring § 200.1 § 200.332
Program: AL 20.205 ? Highway Planning & Construction ? Subrecipient Monitoring Corrective Action Plan: NDOT will review all current active subaward agreements and verify federal subaward identification information is included. If information was not previously included in the original agreement or ...
Program: AL 20.205 ? Highway Planning & Construction ? Subrecipient Monitoring Corrective Action Plan: NDOT will review all current active subaward agreements and verify federal subaward identification information is included. If information was not previously included in the original agreement or a supplement agreement, NDOT will provide a supplemental award notice to notify the subrecipient of the subaward identification information as required by 2 CFR ? 200.332. Contact: Khalil Jaber Anticipated Completion Date: September 2023
View Audit 55212 Questioned Costs: $1
Finding 59844 (2022-046)
Material Weakness 2022
State of Nebraska
NE
Questioned Costs Eligibility
Program: AL 17.225 ? COVID-19 ? Unemployment Insurance ? Federal; AL 17.225 ? Unemployment Insurance ? State ? Allowability & Eligibility Corrective Action Plan: NDOL will work to ensure that investigations are appropriately set and timely resolved. Contact: Andi Bridgmon, UI Director Anticipated...
Program: AL 17.225 ? COVID-19 ? Unemployment Insurance ? Federal; AL 17.225 ? Unemployment Insurance ? State ? Allowability & Eligibility Corrective Action Plan: NDOL will work to ensure that investigations are appropriately set and timely resolved. Contact: Andi Bridgmon, UI Director Anticipated Completion Date: June 30, 2023
View Audit 55212 Questioned Costs: $1
Finding 59840 (2022-045)
Significant Deficiency 2022
State of Nebraska
NE
Questioned Costs Internal Control / Segregation of Duties Special Tests & Provisions
Program: AL 93.778 ? Medical Assistance Program ? Special Tests and Provisions Corrective Action Plan: During the changeover in staff and delays in refilling positions, the expectation to touch cases every thirty days was altered to 45 to 60 days. A new case on the transportation provider listed in...
Program: AL 93.778 ? Medical Assistance Program ? Special Tests and Provisions Corrective Action Plan: During the changeover in staff and delays in refilling positions, the expectation to touch cases every thirty days was altered to 45 to 60 days. A new case on the transportation provider listed in the findings has been opened. In addition, during monthly one on one meetings with staff, the administrator will review cases to determine if the appropriate steps are being taken and narrated in the case file. Contact: Anne Harvey Anticipated Completion Date: 6/30/2023
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Special Tests & Provisions Internal Control / Segregation of Duties
Program: AL 93.778 ? Medical Assistance Program ? Special Tests and Provisions Corrective Action Plan: MCO Financial Audits are currently being completed by a third party vendor for the three HH MCOs and the Dental PAPH. The department is holding regular meetings with the vendor to ensure that thes...
Program: AL 93.778 ? Medical Assistance Program ? Special Tests and Provisions Corrective Action Plan: MCO Financial Audits are currently being completed by a third party vendor for the three HH MCOs and the Dental PAPH. The department is holding regular meetings with the vendor to ensure that these are completed in SFY2023. The project Plan projects final audit reports to be provided to the state in May 2023, for posting during SFY2023. Additionally, the Agency will amend the contracts to ensure the MCO and PAHP audited financial reports are conducted in accordance with generally accepted accounting principles (GAAP). Contact: Jeremy Brunssen Anticipated Completion Date: 6/30/2023
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Allowable Costs / Cost Principles Reporting
Program: AL 93.778 ? Medical Assistance Program; AL 93.778 ? COVID-19 Medical Assistance Program ? Allowability Corrective Action Plan: Service District Administrators (SDAs) have been communicating expectations to their teammates to prevent future findings. In addition, Districts 1, 2, and 4 SDAs ...
Program: AL 93.778 ? Medical Assistance Program; AL 93.778 ? COVID-19 Medical Assistance Program ? Allowability Corrective Action Plan: Service District Administrators (SDAs) have been communicating expectations to their teammates to prevent future findings. In addition, Districts 1, 2, and 4 SDAs plan to cover this with all teammates during their 4th quarter?s meeting and District 3?s SDA will send out communication to all teammates that reminds teammates of the expectations. Contact: Tony Green Anticipated Completion Date: 12/30/2022
View Audit 55212 Questioned Costs: $1
Finding 59836 (2022-041)
Significant Deficiency 2022
State of Nebraska
NE
Questioned Costs Special Tests & Provisions Internal Control / Segregation of Duties
Program: AL 93.778 ? Medical Assistance Program ? Special Tests and Provisions Corrective Action Plan: Myers & Stauffer is currently in the process of completing Field audits for 2018-2021 Cost reports with an expected completion date of 12/15/22. Myers & Stauffer will identify high risk facilities...
Program: AL 93.778 ? Medical Assistance Program ? Special Tests and Provisions Corrective Action Plan: Myers & Stauffer is currently in the process of completing Field audits for 2018-2021 Cost reports with an expected completion date of 12/15/22. Myers & Stauffer will identify high risk facilities for the 2022 Cost report by 3/15/2023 and Field Audit work on 2022 Cost Reports has an anticipated completion date of 6/30/2023. Contact: Jerry Vanderbeek; Danny Vanourney Anticipated Completion Date: 06/30/2023
View Audit 55212 Questioned Costs: $1
Finding 59835 (2022-040)
Significant Deficiency 2022
State of Nebraska
NE
Questioned Costs Eligibility Matching / Level of Effort / Earmarking
Program: AL 93.778 ? Medical Assistance Program; AL 93.778 ? COVID-19 Medical Assistance Program ? Allowability and Eligibility Corrective Action Plan: The agency will review training materials and tip sheets regarding these topics. The agency will review the errors with the staff who made them an...
Program: AL 93.778 ? Medical Assistance Program; AL 93.778 ? COVID-19 Medical Assistance Program ? Allowability and Eligibility Corrective Action Plan: The agency will review training materials and tip sheets regarding these topics. The agency will review the errors with the staff who made them and provide any additional training needed. Contact: Catherine Gekas Steeby Anticipated Completion Date: 10/31/2023
View Audit 55212 Questioned Costs: $1
Finding 59834 (2022-039)
Significant Deficiency 2022
State of Nebraska
NE
Questioned Costs Allowable Costs / Cost Principles Eligibility
Program: AL 93.778 ? Medical Assistance Program; AL 93.778 ? COVID-19 Medical Assistance Program ? Allowability Corrective Action Plan: Training materials will continue to be updated and made available to assist providers with EVV and for submitting accurate billing. Training will be at least annua...
Program: AL 93.778 ? Medical Assistance Program; AL 93.778 ? COVID-19 Medical Assistance Program ? Allowability Corrective Action Plan: Training materials will continue to be updated and made available to assist providers with EVV and for submitting accurate billing. Training will be at least annually for direct staff involved with assisting providers. EVV website to be kept updated with program guidelines and regulations. DHHS will engage the vendor to explore technical options to resolve any technical related issues identified in the report, and develop any additional quality assurance measures necessary when a technical solution is not achievable in the short term. Contact: Kathy Scheele Anticipated Completion Date: 06/30/2023
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Allowable Costs / Cost Principles § 200.403 § 200.405 § 200.444
Program: Various, including AL 93.778 ? Medical Assistance Program ? Allowable Costs/Cost Principles Corrective Action Plan: The Print Shop will complete a detailed analysis on the analyzed data, and update rates. State Accounting will offset rates to spend down its fund balance to a 60-day operat...
Program: Various, including AL 93.778 ? Medical Assistance Program ? Allowable Costs/Cost Principles Corrective Action Plan: The Print Shop will complete a detailed analysis on the analyzed data, and update rates. State Accounting will offset rates to spend down its fund balance to a 60-day operating level. Contact: Philip Olsen / Ann Martinez Anticipated Completion Date: June 30, 2025
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles
Program: AL 93.778 ? Medical Assistance Program; AL 93.767 ? Children?s Health Insurance Program (CHIP) ? Special Tests and Provisions Corrective Action Plan: The Provider Relations team will do the following to mitigate the finding: 1. Develop educational materials about the requirements to disc...
Program: AL 93.778 ? Medical Assistance Program; AL 93.767 ? Children?s Health Insurance Program (CHIP) ? Special Tests and Provisions Corrective Action Plan: The Provider Relations team will do the following to mitigate the finding: 1. Develop educational materials about the requirements to disclose managing employees and post to the DHHS webpage. 2. Identify up to 25 providers that have not listed any managing employees and educate them directly about the need to review the federal law, determine if they have managing employees, and update their provider agreement. 3. Randomly select 25 providers and review the managing employee information they have disclosed. Direct the provider to correct their provider agreement when necessary. Contact: Anne Harvey; Zac Ross; Melinda Abbott Anticipated Completion Date: 06/30/2023
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Special Tests & Provisions Internal Control / Segregation of Duties
Program: AL 93.575 ? COVID-19 Child Care and Development Block Grant ? Special Tests and Provisions Corrective Action Plan: DHHS will enhance current controls and procedures related to stabilization and other grant programs, that use ARP Act funds. Contact: Nicole Vint Anticipated Completion Date...
Program: AL 93.575 ? COVID-19 Child Care and Development Block Grant ? Special Tests and Provisions Corrective Action Plan: DHHS will enhance current controls and procedures related to stabilization and other grant programs, that use ARP Act funds. Contact: Nicole Vint Anticipated Completion Date: 6/30/2024
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Special Tests & Provisions Internal Control / Segregation of Duties
Program: AL 93.575 and 93.596 ? CCDF Cluster ? Special Tests and Provisions Corrective Action Plan: The Agency continues to work on written internal policy regarding expectations for timeliness of investigations involving Child Care Subsidy. We are also working to improve the existing risk assessme...
Program: AL 93.575 and 93.596 ? CCDF Cluster ? Special Tests and Provisions Corrective Action Plan: The Agency continues to work on written internal policy regarding expectations for timeliness of investigations involving Child Care Subsidy. We are also working to improve the existing risk assessment tool for provider referral for investigations. In addition, the SIU manager will review open Child Care Subsidy investigations on a monthly basis to ensure they are being actively worked. SIU manager is also reminding staff of expectations to retain documentation of casework. Contact: Cari Crosby Anticipated Completion Date: 4/30/2023
View Audit 55212 Questioned Costs: $1
Finding 59822 (2022-036)
Significant Deficiency 2022
State of Nebraska
NE
Questioned Costs Period of Performance Internal Control / Segregation of Duties
Program: AL 93.575 ? Child Care and Development Block Grant ? Period of Performance Corrective Action Plan: DHHS has already taken steps to prevent this from occurring again with NSP. DHHS also worked with the Office of Child Care (OCC), after last year?s finding, and corrected both the 2021 and 2...
Program: AL 93.575 ? Child Care and Development Block Grant ? Period of Performance Corrective Action Plan: DHHS has already taken steps to prevent this from occurring again with NSP. DHHS also worked with the Office of Child Care (OCC), after last year?s finding, and corrected both the 2021 and 2022 findings. The use of funds to pay agency employee payroll has already been corrected. DHHS will use allowable obligation and liquidation schedules when contracting with other state entities and paying state employees. Contact: Nicole Vint; Rebecca Kempkes Anticipated Completion Date: 12/12/2022
View Audit 55212 Questioned Costs: $1
Finding 59820 (2022-034)
Material Weakness 2022
State of Nebraska
NE
Questioned Costs Matching / Level of Effort / Earmarking Eligibility
Program: AL 93.575 and 93.596 ? CCDF Cluster ? Allowability & Eligibility Corrective Action Plan: The CCDF program team will continue to work with the training team and the program accuracy team to create `quick tips? and tools addressing these eligibility issues for field staff. CCDF program staf...
Program: AL 93.575 and 93.596 ? CCDF Cluster ? Allowability & Eligibility Corrective Action Plan: The CCDF program team will continue to work with the training team and the program accuracy team to create `quick tips? and tools addressing these eligibility issues for field staff. CCDF program staff are reviewing monthly reviews with high billed hours. Resource Developer (RD) staff will increase initial and annual billing trainings with subsidy providers. A new provider handbook is being created and slated to be completed and launched summer 2023. DHHS is also changing the current billing structure from hours and days to half-days and full-days. This should simplify billing and calculation errors. This is scheduled to be completed by May 2023. Contact: Nicole Vint Anticipated Completion Date: 06/30/2023
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Allowable Costs / Cost Principles Subrecipient Monitoring
Program: AL 93.575 ? Child Care and Development Block Grant - Allowable Costs/Cost Principles Corrective Action Plan: The Agency will review procedures and ensure that all cost centers are properly reconciled. Contact: Rebecca Kempkes Anticipated Completion Date: 6/30/2023
Program: AL 93.575 ? Child Care and Development Block Grant - Allowable Costs/Cost Principles Corrective Action Plan: The Agency will review procedures and ensure that all cost centers are properly reconciled. Contact: Rebecca Kempkes Anticipated Completion Date: 6/30/2023
View Audit 55212 Questioned Costs: $1
Finding 59815 (2022-032)
Significant Deficiency 2022
State of Nebraska
NE
Questioned Costs Eligibility
Program: AL 93.568 ? COVID-19 ? Low-Income Home Energy Assistance (LIHEAP); AL 93.568 ? Low-Income Home Energy Assistance ? Eligibility Corrective Action Plan: The LIHEAP Desk Aid will be revised to a Standard Operating Procedure to assist in providing clear guidance to Eligibility Staff. Contact:...
Program: AL 93.568 ? COVID-19 ? Low-Income Home Energy Assistance (LIHEAP); AL 93.568 ? Low-Income Home Energy Assistance ? Eligibility Corrective Action Plan: The LIHEAP Desk Aid will be revised to a Standard Operating Procedure to assist in providing clear guidance to Eligibility Staff. Contact: Matt Thomsen Anticipated Completion Date: 06/30/2023
View Audit 55212 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Eligibility
Program: AL 93.558 ? Temporary Assistance for Needy Families (TANF) ? Allowability & Eligibility Corrective Action Plan: The specific error that occurred does not appear to be widespread since only 1 out of 25 cases were identified to have this error. In addition, the TANF program has information o...
Program: AL 93.558 ? Temporary Assistance for Needy Families (TANF) ? Allowability & Eligibility Corrective Action Plan: The specific error that occurred does not appear to be widespread since only 1 out of 25 cases were identified to have this error. In addition, the TANF program has information on regulations and the policy log that provides guidance on this issue. The Program will follow up with the worker that made the error to ensure it does not happen again. Contact: Will Varicak Anticipated Completion Date: 1/29/2023
View Audit 55212 Questioned Costs: $1
Finding 59810 (2022-029)
Significant Deficiency 2022
State of Nebraska
NE
Questioned Costs Eligibility Matching / Level of Effort / Earmarking
Program: AL 93.558 ? Temporary Assistance for Needy Families (TANF) ? Allowability & Eligibility Corrective Action Plan: DHHS will review the underlying coding that pulls this report and make any changes based on findings. Contact: Andrew Keck Anticipated Completion Date: 6/30/2023
Program: AL 93.558 ? Temporary Assistance for Needy Families (TANF) ? Allowability & Eligibility Corrective Action Plan: DHHS will review the underlying coding that pulls this report and make any changes based on findings. Contact: Andrew Keck Anticipated Completion Date: 6/30/2023
View Audit 55212 Questioned Costs: $1
Finding 59806 (2022-027)
Material Weakness 2022
State of Nebraska
NE
Questioned Costs Subrecipient Monitoring Procurement, Suspension & Debarment
Program: AL 93.323 - COVID-19 Epidemiology & Laboratory Capacity for Infectious Diseases ? Allowability & Subrecipient Monitoring Corrective Action Plan: The Agency had already initiated a process with Ford Storage to resolve contract compliance issues at the time APA began its review and shared t...
Program: AL 93.323 - COVID-19 Epidemiology & Laboratory Capacity for Infectious Diseases ? Allowability & Subrecipient Monitoring Corrective Action Plan: The Agency had already initiated a process with Ford Storage to resolve contract compliance issues at the time APA began its review and shared this with APA, as noted above. The Agency coordinated a full inventory of warehouse supplies and verified the appropriate pallet count payment tier. The Agency will require Ford to repay or credit back $32,200 as a result of this inventory validation, which includes the above questioned costs of $16,100. For LHD, the Agency will formalize its approval of a budget shift to contract services under the subaward via an amendment to the agreement. Other contracts referenced in the finding have since ended, no corrective action plan is necessary. Contact: Ryan Daly, Felicia Quintana-Zinn, Caryn Vincent, Brenda Soto Anticipated Completion Date: 1/31/23
View Audit 55212 Questioned Costs: $1
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