Corrective Action Plans

Finding 555795 (2024-001)

Significant Deficiency 2024

OH

Questioned Costs HUD Housing Programs Subrecipient Monitoring

2024-001 Strengthening Compliance with Replacement Reserve Deposit Requirements Program Name/Assistance Listing Title: Supportive Elderly Housing Section 202 Federal Assistance Listing No: 14.157 Corrective Action Plan: To address the identified shortfall in replacement reserve deposits, we wil...

2024-001 Strengthening Compliance with Replacement Reserve Deposit Requirements Program Name/Assistance Listing Title: Supportive Elderly Housing Section 202 Federal Assistance Listing No: 14.157 Corrective Action Plan: To address the identified shortfall in replacement reserve deposits, we will implement measures to ensure compliance with HUD requirements. Moving forward, we will prioritize making timely deposits and closely monitor reserve balances to prevent future delays. A tracking sheet will be established to record monthly payments, and quarterly reviews will be conducted to identify and address any shortfalls proactively. Additionally, we will schedule a check-in meeting with our accounting firm by the third quarter to review reserve balances and ensure all funding obligations are met. We will also find ways to fund the deficit as soon as possible to restore compliance and maintain financial stability. These actions will strengthen financial oversight and help maintain compliance with HUD regulations. Proposed Completion Date: 12/31/2025

View Audit 354481 Questioned Costs: $1

Finding 555794 (2024-001)

Significant Deficiency 2024

Trinity Terrace, Inc.

MD

HUD Housing Programs Eligibility Subrecipient Monitoring

a. Comments on the Finding and Each Recommendation Management agrees that the EIV Income Report for certain selected files were not generated in a timely manner as well as timely recertification, as required by HUD guidelines. We attribute this finding to prior management handling of compliance as w...

a. Comments on the Finding and Each Recommendation Management agrees that the EIV Income Report for certain selected files were not generated in a timely manner as well as timely recertification, as required by HUD guidelines. We attribute this finding to prior management handling of compliance as well as the delay in software set-up at management transition. b. Action(s) Taken or Planned on the Finding As there has been a change in the Management Agent, the agent will ensure that the EIV Income Report and annual certifications are completed according to HUD guidelines. The site now has updated its file set-up review to make sure reports have been completed within HUD guidelines and new company policy as well as corporate compliance monitoring.

View Audit 354477

Finding 555793 (2024-005)

Significant Deficiency 2024

Rome Housing Authority

NY

HUD Housing Programs Reporting Significant Deficiency

The Executive Director has implemented procedures for the procurement of an auditor to ensure the Financia Data Schedule is filed within nine months after the conclusion of the fiscal year. Name of Responsible Person: Tami Lucia, Executive Director Implementation date: September 2024

View Audit 354468

Finding 555792 (2024-004)

Significant Deficiency 2024

Rome Housing Authority

NY

HUD Housing Programs Internal Control / Segregation of Duties Special Tests & Provisions

RHA has put in place comprehensive new procedures and controls for all the staff members, including Clerks, Housing Assistants, Housing Coordinators and Project Managers, concerning the management of the waiting list process. As of September 2024m a new waiting list will be generating following each...

RHA has put in place comprehensive new procedures and controls for all the staff members, including Clerks, Housing Assistants, Housing Coordinators and Project Managers, concerning the management of the waiting list process. As of September 2024m a new waiting list will be generating following each new move-in, and the previous waiting list will be appropriately filed and preserved. Name of Responsible Person: Entire Admin Staff lmplementatio_n Date: September 2024

View Audit 354468

Finding 555745 (2024-002)

None 2024

Independence Heights INC

TX

HUD Housing Programs Reporting

Audit Finding 2024-0002 - Funds were withdrawn from the replacement reserve without HUD’s written authorization. - Management response: The Project had a shortfall of operational cash and had to withdraw from the replacement reserve. Auditee will replenish the money to the replacement reserve as s...

Audit Finding 2024-0002 - Funds were withdrawn from the replacement reserve without HUD’s written authorization. - Management response: The Project had a shortfall of operational cash and had to withdraw from the replacement reserve. Auditee will replenish the money to the replacement reserve as soon as possible.

View Audit 354401

Finding 555741 (2024-002)

Significant Deficiency 2024

Victory Oaks, Inc.

MD

Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking

a. Comments on the Finding and Each Recommendation Management agrees that an expense in the amount of $3,941 was paid on behalf of an affiliate from project cash without HUD approval. We attribute this finding to a clerical error made during invoice processing. b. Action(s) Taken or Planned on the F...

a. Comments on the Finding and Each Recommendation Management agrees that an expense in the amount of $3,941 was paid on behalf of an affiliate from project cash without HUD approval. We attribute this finding to a clerical error made during invoice processing. b. Action(s) Taken or Planned on the Finding The Management Agent will ensure that invoices will be recorded accurately and according to HUD guidelines. A list of service accounts by property is cross-referenced prior to invoice approval and utility accounts will be transferred to a third party for processing and payment.

View Audit 354366 Questioned Costs: $1

Finding 555740 (2024-001)

Material Weakness 2024

Victory Oaks, Inc.

MD

HUD Housing Programs Eligibility Subrecipient Monitoring

a. Comments on the Finding and Each Recommendation Management agrees that the EIV Income Report for certain selected files were not generated in a timely manner as well as timely recertification, as required by HUD guidelines. We attribute this finding to prior management handling of compliance as w...

a. Comments on the Finding and Each Recommendation Management agrees that the EIV Income Report for certain selected files were not generated in a timely manner as well as timely recertification, as required by HUD guidelines. We attribute this finding to prior management handling of compliance as well as the delay in software set-up at management transition. b. Action(s) Taken or Planned on the Finding As there has been a change in the Management Agent, the agent will ensure that the EIV Income Report and annual certifications are completed according to HUD guidelines. The site now has updated its file set-up review to make sure reports have been completed within HUD guidelines and new company policy as well as corporate compliance monitoring

View Audit 354366

Finding 555738 (2024-003)

Significant Deficiency 2024

Victory Heights, Inc.

MD

HUD Housing Programs Subrecipient Monitoring

a. Comments on the Finding and Each Recommendation Management acknowledges that the security deposit was not returned within 30 days of move-out for certain selected files. We attribute this finding to prior days of move-out for certain selected files. We attribute this finding to prior management h...

a. Comments on the Finding and Each Recommendation Management acknowledges that the security deposit was not returned within 30 days of move-out for certain selected files. We attribute this finding to prior days of move-out for certain selected files. We attribute this finding to prior management handling of compliance as well as the delay in software set-up at management transition. b. Action(s) Taken or Planned on the Finding As there has been a change in the Management Agent, the agent will ensure that move-outs are processed within the proper time frame. Management has instituted company policy as well as corporate compliance monitoring that requires timely processing.

View Audit 354365

Finding 555736 (2024-002)

Material Weakness 2024

Victory Heights, Inc.

MD

HUD Housing Programs Eligibility Subrecipient Monitoring

a. Comments on the Finding and Each Recommendation Management agrees that the EIV Income Report for certain selected files were not generated in a timely manner as well as timely recertification, as required by HUD guidelines and that a move-in inspection report was missing. We attribute this findin...

a. Comments on the Finding and Each Recommendation Management agrees that the EIV Income Report for certain selected files were not generated in a timely manner as well as timely recertification, as required by HUD guidelines and that a move-in inspection report was missing. We attribute this finding to prior management handling of compliance as well as the delay in software set-up at management transition. b. Action(s) Taken or Planned on the Finding As there has been a change in the Management Agent, the agent will ensure that the EIV Income Report and annual certifications are completed according to HUD guidelines. The site now has updated its file set-up review to make sure reports have been completed within HUD guidelines and new company policy as well as corporate compliance monitoring.

View Audit 354365

Finding 555735 (2024-001)

Significant Deficiency 2024

Victory Heights, Inc.

MD

HUD Housing Programs Cash Management

a. Comments on the Finding and Each Recommendation Management agrees that when the PRAC renewal for 2024 was submitted, they failed to include a return to HUD the balance of the residual receipts above $250 per unit. This is accounted to the recent Management Agent transition on 7/1/2024 and transit...

a. Comments on the Finding and Each Recommendation Management agrees that when the PRAC renewal for 2024 was submitted, they failed to include a return to HUD the balance of the residual receipts above $250 per unit. This is accounted to the recent Management Agent transition on 7/1/2024 and transition of software and accounts. b. Action(s) Taken or Planned on the Finding Current management has submitted a 9250 to HUD for approval of release of Residual Receipt funds above $250 per unit to be returned to HUD. As part of the PRAC renewal process, current management will follow HUD guidelines that require a submission of a 9250 residual receipt request with the renewal submission.

View Audit 354365

Finding 555733 (2024-001)

Material Weakness 2024

Victory Crest, Inc.

MD

HUD Housing Programs Eligibility

a. Comments on the Finding and Each Recommendation 1 out of 10 tenant tested did not compute the monthly tenant rent and subsidy portion accurately. b. Action(s) Taken or Planned on the Finding All files are reviewed by the Compliance Department. The Compliance Department uses the standard rules of...

a. Comments on the Finding and Each Recommendation 1 out of 10 tenant tested did not compute the monthly tenant rent and subsidy portion accurately. b. Action(s) Taken or Planned on the Finding All files are reviewed by the Compliance Department. The Compliance Department uses the standard rules of calculation and each file is accompanied with a calculation work sheet provided thru the software. To ensure the accuracy of the calculations moving forward, review of the hourly rate, # of hours worked and pay frequency will be calculated to verify what is on the calculation worksheet to ensure the accuracy of the information submitted. Status of Corrective Actions on Findings Reported in the Schedule of the Status of Prior Audit Findings, Questioned Costs and Recommendations This process is established as a policy for the Compliance Department and published in the Fundamentals of Compliance handbook/

View Audit 354364

Finding 555732 (2024-001)

Significant Deficiency 2024

Manor Apartments, Inc.

MD

HUD Housing Programs Eligibility Subrecipient Monitoring

a. Comments on the Finding and Each Recommendation Management agrees that the EIV Income Report for certain selected files were not generated in a timely manner as well as timely recertification, as required by HUD guidelines. We attribute this finding to prior management handling of compliance as w...

a. Comments on the Finding and Each Recommendation Management agrees that the EIV Income Report for certain selected files were not generated in a timely manner as well as timely recertification, as required by HUD guidelines. We attribute this finding to prior management handling of compliance as well as the delay in software set-up at management transition. b. Action(s) Taken or Planned on the Finding As there has been a change in the Management Agent, the agent will ensure that the EIV Income Report and annual certifications are completed according to HUD guidelines. The site now has updated its file set-up review to make sure reports have been completed within HUD guidelines and new company policy as well as corporate compliance monitoring.

View Audit 354363

Finding 555731 (2024-001)

Material Weakness 2024

Cheval Court, Inc.

MD

HUD Housing Programs Eligibility Subrecipient Monitoring

a. Comments on the Finding and Each Recommendation Management agrees that the EIV Income Report for certain selected files were not generated in a timely manner as well as timely recertification, as required by HUD guidelines. We attribute this finding to prior management handling of compliance as w...

a. Comments on the Finding and Each Recommendation Management agrees that the EIV Income Report for certain selected files were not generated in a timely manner as well as timely recertification, as required by HUD guidelines. We attribute this finding to prior management handling of compliance as well as the delay in software set-up at management transition. b. Action(s) Taken or Planned on the Finding As there has been a change in the Management Agent, the agent will ensure that the EIV Income Report and annual certifications are completed according to HUD guidelines. The site now has updated its file set-up review to make sure reports have been completed within HUD guidelines and new company policy as well as corporate compliance monitoring.

View Audit 354361

Finding 555718 (2024-001)

Significant Deficiency 2024

Cambridge Apartments, Inc.

MD

Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking

a. Comments on the Finding and Each Recommendation Management agrees that certain costs were paid on behalf of an affiliate project. We attribute this finding to an error by prior management. b. Action(s) Taken or Planned on the Finding As there has been a change in the Management Agent, the new age...

a. Comments on the Finding and Each Recommendation Management agrees that certain costs were paid on behalf of an affiliate project. We attribute this finding to an error by prior management. b. Action(s) Taken or Planned on the Finding As there has been a change in the Management Agent, the new agent will ensure invoices are recorded to the correct property. The site has been reimbursed for the $2,969 as of March 2025.

View Audit 354356 Questioned Costs: $1

Finding 555717 (2024-002)

Significant Deficiency 2024

Avondale Park Apartments, INC

MD

HUD Housing Programs Cash Management

a. Comments on the Finding and Each Recommendation Management agrees that when prior Management agent submitted the PRAC renewal for 2024, they failed to include a return to HUD the balance of the residual receipts above $250 per unit. ...

a. Comments on the Finding and Each Recommendation Management agrees that when prior Management agent submitted the PRAC renewal for 2024, they failed to include a return to HUD the balance of the residual receipts above $250 per unit. b. Action(s) Taken or Planned on the Finding Current management has submitted a 9250 to HUD for approval of release of Residual Receipt funds above $250 per unit to be returned to HUD. As part of the PRAC renewal process, current management will follow HUD guidelines that require a submission of a 9250 residual receipt request with the renewal submission.

View Audit 354355

Finding 555716 (2024-001)

Significant Deficiency 2024

Avondale Park Apartments, INC

MD

HUD Housing Programs Eligibility Subrecipient Monitoring

a. Comments on the Finding and Each Recommendation Management agrees that the EIV Income Report for certain selected files were not generated in a timely manner as well as timely recertification, as required by HUD guidelines. We attribute this finding to prior management handling of compliance as w...

a. Comments on the Finding and Each Recommendation Management agrees that the EIV Income Report for certain selected files were not generated in a timely manner as well as timely recertification, as required by HUD guidelines. We attribute this finding to prior management handling of compliance as well as the delay in software set-up at management transition. b. Action(s) Taken or Planned on the Finding As there has been a change in the Management Agent, the agent will ensure that the EIV Income Report and annual certifications are completed according to HUD guidelines. The site now has updated its file set-up review to make sure reports have been completed within HUD guidelines and new company policy as well as corporate compliance monitoring.

View Audit 354355

Finding 555715 (2024-001)

Significant Deficiency 2024

Andrew Kim House, Inc.

MD

HUD Housing Programs Cash Management Internal Control / Segregation of Duties

a. Comments on the Finding and Each Recommendation Management agrees that when prior Management agent submitted the PRAC renewal for 2024, they failed to include a return to HUD the balance of the residual receipts above $250 per unit. b. Action(s) Taken or Planned on the Finding Current management ...

a. Comments on the Finding and Each Recommendation Management agrees that when prior Management agent submitted the PRAC renewal for 2024, they failed to include a return to HUD the balance of the residual receipts above $250 per unit. b. Action(s) Taken or Planned on the Finding Current management has submitted a 9250 to HUD for approval of release of Residual Receipt funds above $250 per unit to be returned to HUD. As part of the PRAC renewal process, current management will follow HUD guidelines that require a submission of a 9250 residual receipt request with the renewal submission.

View Audit 354353

Finding 555692 (2024-001)

Significant Deficiency 2024

Wyoming Housing Network, Inc. and Subsidiaries

WY

HUD Housing Programs Subrecipient Monitoring Eligibility

Finding #2024-001 Comments on the Finding and Each Recommendation: During the year ended September 30, 2024, two of the nine resident files selected for testing under the HUD Consolidated Audit Guide lacked properly executed and documented resident eligibility forms. The Agent should ensure that all...

Finding #2024-001 Comments on the Finding and Each Recommendation: During the year ended September 30, 2024, two of the nine resident files selected for testing under the HUD Consolidated Audit Guide lacked properly executed and documented resident eligibility forms. The Agent should ensure that all resident files are maintained at the site for each resident of the Property, and the Agent should ensure that the resident files include all properly executed and documented resident eligibility forms. Action(s) taken or planned on the finding: The Agent concurs with the finding and recommendation. The resident files noted in the statement of condition were for residents who moved out of the Property during the year ended September 30, 2024. No further action is required related to these residents' files. The Agent intends to review and update, as necessary, the other resident files during the year ended September 30, 2024 to ensure the Property is in compliance with HUD requirements.

View Audit 354311

Finding 555690 (2024-002)

Significant Deficiency 2024

Foresight Affordable Housing Pennsville, Inc.

NJ

HUD Housing Programs

Finding 2024-002: Comments on the Finding and Each Recommendation: For the year ended December 31, 2023, the Corporation did not submit the Data Collection Form to FAC within the required time period. Action(s) taken or planned on the finding: Management agrees with the recommendation and submitted ...

Finding 2024-002: Comments on the Finding and Each Recommendation: For the year ended December 31, 2023, the Corporation did not submit the Data Collection Form to FAC within the required time period. Action(s) taken or planned on the finding: Management agrees with the recommendation and submitted the Data Collection Form to FAC. No further action is required.

View Audit 354303

Finding 555689 (2024-001)

Significant Deficiency 2024

Foresight Affordable Housing Pennsville, Inc.

NJ

Questioned Costs HUD Housing Programs

Finding 2024-001: Comments on the Finding and Each Recommendation: The Corporation did not make the required deposit to the residual receipts fund within 90 days after the fiscal year end. Action(s) taken or planned on the finding: Management agrees with the with the recommendation and made the depo...

Finding 2024-001: Comments on the Finding and Each Recommendation: The Corporation did not make the required deposit to the residual receipts fund within 90 days after the fiscal year end. Action(s) taken or planned on the finding: Management agrees with the with the recommendation and made the deposit into the residual receipts fund. No further action is required.

View Audit 354303 Questioned Costs: $1

Finding 555669 (2024-001)

Significant Deficiency 2024

Alpha Warren Housing Corporation

OH

HUD Housing Programs Allowable Costs / Cost Principles Eligibility

Management is currently conducting a comprehensive review of the process to ensure alignment with compliance requirements and identify areas for improvement. Completion Date: Immediately

View Audit 354277

Finding 555668 (2024-001)

Significant Deficiency 2024

Sunset Hills Apartments

TX

HUD Housing Programs Reporting

Management should institute procedures to ensure that the financial statements are filed with HUD’s Real Estate Assessment Center within 90 days of year-end. Management agrees with the finding and will implement procedures to ensure the financial statements are filed timely.

View Audit 354276

Finding 555662 (2024-001)

Significant Deficiency 2024

Aids Housing Council Development Corporation

OH

HUD Housing Programs

Finding Reference Number: 2024-001 Reporting Views of Responsible Officials: We concur that the Project's physical condition was not in compliance with the Regulatory Agreement. Completion Date: May 3, 2024 Response: Agree, the Project's physical condition was not inline with the standards in the Re...

Finding Reference Number: 2024-001 Reporting Views of Responsible Officials: We concur that the Project's physical condition was not in compliance with the Regulatory Agreement. Completion Date: May 3, 2024 Response: Agree, the Project's physical condition was not inline with the standards in the Regulatory Agreement. Contact Person First Name: David Contact Person Last Name: Phillips

View Audit 354262

Finding 555640 (2024-002)

Significant Deficiency 2024

66th Avenue Apts. Inc. Dba Cardosa Village 136-Hd006

CA

Subrecipient Monitoring HUD Housing Programs

Finding 2024-002: The Property received a score of 49 (out of a possible 100) in a physical inspection of the property performed on June 21, 2024, by a representative of HUD. Scores below 60 may be referred to the Departmental Enforcement Center. By reference, the NSPIRE inspection is included as a ...

Finding 2024-002: The Property received a score of 49 (out of a possible 100) in a physical inspection of the property performed on June 21, 2024, by a representative of HUD. Scores below 60 may be referred to the Departmental Enforcement Center. By reference, the NSPIRE inspection is included as a statement of condition. Comments on the Finding and Each Recommendation: Management should maintain policies and procedures which help to ensure any substandard conditions are identified and corrected expeditiously. Management should continue to conduct routine unit and general property inspections and deficiencies should be corrected in a timely manner. Management should ensure all necessary repairs have been made. Action(s) taken or planned on the finding: Management concurs with the finding and agrees with the auditor's recommendation. Management has responded to HUD in regards to this inspection report and has addressed all exigent health and safety issues. Management will continue to correct all remaining deficiencies noted and will implement a process of self-inspection of units and common areas. Management expects that a new physical inspection will be completed in 2025.

View Audit 354222

Finding 555638 (2024-001)

Significant Deficiency 2024

66th Avenue Apts. Inc. Dba Cardosa Village 136-Hd006

CA

Questioned Costs Cash Management HUD Housing Programs

Finding 2024-001: The Property paid expenses totaling $6,702 on behalf of another property without HUD approval. Comments on the Finding and Each Recommendation: Management should seek reimbursement for these transactions from the other property. Action(s) taken or planned on the finding: Manageme...

Finding 2024-001: The Property paid expenses totaling $6,702 on behalf of another property without HUD approval. Comments on the Finding and Each Recommendation: Management should seek reimbursement for these transactions from the other property. Action(s) taken or planned on the finding: Management concurs with the finding and agrees with the auditor's recommendation. On February 11, 2025, a reimbursement from the other property totaling $6,702 was deposited into the Property's operating account.

View Audit 354222 Questioned Costs: $1

Corrective Action Plans

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