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Corrective Action Plans

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Roland M Boucher Apartments, Inc.
RI
HUD Housing Programs
Conduct a detailed review of tenant certification files to identify errors, particularly regarding the initial EIV forms and elderly/disabled exemptions. Amend the certification files that contain errors (1 of 7 files tested with missing EIV forms and 1 of 7 with no proof of exemption). Ensure tha...
Conduct a detailed review of tenant certification files to identify errors, particularly regarding the initial EIV forms and elderly/disabled exemptions. Amend the certification files that contain errors (1 of 7 files tested with missing EIV forms and 1 of 7 with no proof of exemption). Ensure that all corrections are documented. Provide training to management and staff on the HUD occupancy handbook requirements and the importance of the initial EIV process. Develop a standard operating procedure (SOP) for handling tenant certifications and EIV forms. Implement a quality control process to verify the accuracy of tenant certifications moving forward. Schedule periodic audits of tenant files to ensure compliance with HUD regulations.
View Audit 321108
Roland M Boucher Apartments, Inc.
RI
Questioned Costs HUD Housing Programs
Offset the unpaid invoices due to the management company by the amount overcharged. Document the offset process for financial records. Establish clear guidelines for calculating management fees, excluding replacement reserve withdrawals and cash transfers. Provide training to staff on the revised ...
Offset the unpaid invoices due to the management company by the amount overcharged. Document the offset process for financial records. Establish clear guidelines for calculating management fees, excluding replacement reserve withdrawals and cash transfers. Provide training to staff on the revised calculation methods. Schedule regular audits of management fees to prevent future overcharges. Create a checklist for fee calculations to ensure compliance with HUD regulations.
View Audit 321108 Questioned Costs: $1
Housing Partners for Positive Living, Inc.
RI
HUD Housing Programs
Correct Existing Files: Review and update the tenant file identified with the error, and ensure the initial EIV form is completed and filed. Extend this review to other recent move-ins to correct any similar issues. Create a Checklist: Develop and implement a checklist for tenant file certifications...
Correct Existing Files: Review and update the tenant file identified with the error, and ensure the initial EIV form is completed and filed. Extend this review to other recent move-ins to correct any similar issues. Create a Checklist: Develop and implement a checklist for tenant file certifications to include mandatory steps such as completing the initial EIV form. Ensure the checklist is used for every new move-in. Conduct Training: Provide training to all relevant staff on the importance of the initial EIV form and the updated certification process. Reinforce the need for accuracy and completeness in tenant file documentation. Record Keeping: Maintain records of corrective actions taken, including updated tenant files, training sessions conducted, and audit results. Ensure these records are available for future reference and compliance checks.
View Audit 321106
Housing Partners for Positive Living, Inc.
RI
HUD Housing Programs
Examine the calculations and criteria used to determine the replacement reserve amount to confirm the overfunding. Adjust the reserve account balance to correct the overfunding of $299. Update financial records to reflect the accurate amount.
Examine the calculations and criteria used to determine the replacement reserve amount to confirm the overfunding. Adjust the reserve account balance to correct the overfunding of $299. Update financial records to reflect the accurate amount.
View Audit 321106
Russo Street Apartments, Inc.
RI
HUD Housing Programs
Conduct a detailed review of the replacement reserve account to confirm the total excess deposits of $683. Identify the transactions that led to these excess deposits. Adjust the accounting records to reflect the accurate balance in the replacement reserve account. Document all adjustments for tr...
Conduct a detailed review of the replacement reserve account to confirm the total excess deposits of $683. Identify the transactions that led to these excess deposits. Adjust the accounting records to reflect the accurate balance in the replacement reserve account. Document all adjustments for transparency and future reference. Review the funding guidelines for the replacement reserve to prevent future excess deposits. Ensure that all stakeholders understand the criteria for deposits into the reserve.
View Audit 321103
Russo Street Apartments, Inc.
RI
HUD Housing Programs
Correct Existing Files: Review and update the tenant file identified with the error, and ensure the initial EIV form is completed and filed. Extend this review to other recent move-ins to correct any similar issues. Create a Checklist: Develop and implement a checklist for tenant file certification...
Correct Existing Files: Review and update the tenant file identified with the error, and ensure the initial EIV form is completed and filed. Extend this review to other recent move-ins to correct any similar issues. Create a Checklist: Develop and implement a checklist for tenant file certifications to include mandatory steps such as completing the initial EIV form. Ensure the checklist is used for every new move-in. Conduct Training: Provide training to all relevant staff on the importance of the initial EIV form and the updated certification process. Reinforce the need for accuracy and completeness in tenant file documentation. Record Keeping: Maintain records of corrective actions taken, including updated tenant files, training sessions conducted, and audit results. Ensure these records are available for future reference and compliance checks.
View Audit 321103
Finding 498175 (2024-002)
Significant Deficiency 2024
Sullivan Housing Authority
IN
HUD Housing Programs Reporting Internal Control / Segregation of Duties
Corrective action planned: Review all of the general ledger accounts instead of just a select few accounts monthly so if there are errors, they can be corrected right away. Will contact the fee accountant about possibly adding additional services to our contract. Contact person: Erica Crawley, Inte...
Corrective action planned: Review all of the general ledger accounts instead of just a select few accounts monthly so if there are errors, they can be corrected right away. Will contact the fee accountant about possibly adding additional services to our contract. Contact person: Erica Crawley, Interim Executive Director Anticipated completion date: 10/31/2024
View Audit 320917
Finding 498169 (2024-001)
Significant Deficiency 2024
Clover Commons, Inc.
SC
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Finding #2024-001: Comments on the Finding and Each Recommendation: During the year ended June 30, 2024, the Corporation did not make the HUD required number of deposits to the reserve for replacements. Management should transfer $4,110 from the operating account to the reserve for replacements acco...
Finding #2024-001: Comments on the Finding and Each Recommendation: During the year ended June 30, 2024, the Corporation did not make the HUD required number of deposits to the reserve for replacements. Management should transfer $4,110 from the operating account to the reserve for replacements account. Action(s) taken or planned on the finding: Management concurs with the finding and recommendation. Management deposited $4,110 to the reserve for replacements account on August 7, 2024. No further action is required.
View Audit 320908 Questioned Costs: $1
Finding 498167 (2024-001)
Significant Deficiency 2024
Lancaster Landing, Inc.
SC
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Finding #2024-001: Comments on the Finding and Each Recommendation: During the year ended June 30, 2024, the Corporation did not make the HUD required number of deposits to the reserve for replacements. Management should transfer $1,000 from the operating account to the reserve for replacements acco...
Finding #2024-001: Comments on the Finding and Each Recommendation: During the year ended June 30, 2024, the Corporation did not make the HUD required number of deposits to the reserve for replacements. Management should transfer $1,000 from the operating account to the reserve for replacements account. Action(s) taken or planned on the finding: Management concurs with the finding and recommendation. Management deposited $1,000 to the reserve for replacements account on August 28, 2024. No further action is required.
View Audit 320905 Questioned Costs: $1
Finding 498165 (2024-001)
Significant Deficiency 2024
Ipock, Inc.
SC
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Finding #2024-001: Comments on the Finding and Each Recommendation: During the year ended June 30, 2024, the Corporation did not make the HUD required number of deposits to the reserve for replacements. Management should transfer $548 from the operating account to the reserve for replacements accoun...
Finding #2024-001: Comments on the Finding and Each Recommendation: During the year ended June 30, 2024, the Corporation did not make the HUD required number of deposits to the reserve for replacements. Management should transfer $548 from the operating account to the reserve for replacements account. Action(s) taken or planned on the finding: Management concurs with the finding and recommendation. On August 28, 2024, management transferred $548 to the reserve for replacements account. No further action is required.
View Audit 320903 Questioned Costs: $1
People's Health and Supportive Services
LA
HUD Housing Programs Cash Management
MANAGEMENT AGREES WITH THE FINDING. THE EXCESS FUNDS WERE ACCRUED TO SUBMIT TO HUD.
MANAGEMENT AGREES WITH THE FINDING. THE EXCESS FUNDS WERE ACCRUED TO SUBMIT TO HUD.
View Audit 320838
Woodside Haven
WI
HUD Housing Programs
Management transferred $357 to the replacement reserve account in July 2024. Management will monitor monthly replacement reserve deposits in the future and will notify the financial institution of future increases.
Management transferred $357 to the replacement reserve account in July 2024. Management will monitor monthly replacement reserve deposits in the future and will notify the financial institution of future increases.
View Audit 320775
Finding 497594 (2024-002)
Significant Deficiency 2024
Dogwood Retirement Housing, Inc. Dba Dogwood Retirement Apts.061-Eh142
CA
HUD Housing Programs Subrecipient Monitoring
Finding 2024-002: Two of the move-in residents' security deposits tested were not collected timely. Comments on the Finding and Each Recommendation: Management should collect the security deposit at the time of resident move-in. Action(s) taken or planned on the finding: Agree. Management will col...
Finding 2024-002: Two of the move-in residents' security deposits tested were not collected timely. Comments on the Finding and Each Recommendation: Management should collect the security deposit at the time of resident move-in. Action(s) taken or planned on the finding: Agree. Management will collect the security deposit at the time of move-in. During the year ended May 31, 2024, the residents' security deposits were collected. There is no further action required.
View Audit 320355
I.c. Corporation T/a Seton Manor
VA
Special Tests & Provisions HUD Housing Programs Internal Control / Segregation of Duties
Management will take steps to remind the on-site property manager of the requirement and to ensure refunds are completed within the 30-day period.
Management will take steps to remind the on-site property manager of the requirement and to ensure refunds are completed within the 30-day period.
View Audit 319754
Grandview Square Cooperative, Inc.
IN
Questioned Costs HUD Housing Programs
Total annual withdrawals made from the general operating reserve were in excess of 20% of prior year’s ending balance. Management will obtain approval from HUD for withdrawals made from the general operating reserve during the year ended May 31, 2024 in the amount of $115,500.
Total annual withdrawals made from the general operating reserve were in excess of 20% of prior year’s ending balance. Management will obtain approval from HUD for withdrawals made from the general operating reserve during the year ended May 31, 2024 in the amount of $115,500.
View Audit 319710 Questioned Costs: $1
Finding 496411 (2024-001)
Material Weakness 2024
Full Harvest Housing, Inc.
IA
Allowable Costs / Cost Principles Special Tests & Provisions Subrecipient Monitoring
CORRECTIVE ACTION PLAN FOR THE YEAR ENDED MARCH 31, 2024 Title 2, U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), Subpart F, Section 511 – Audit Findings Follow-up requires the auditee t...
CORRECTIVE ACTION PLAN FOR THE YEAR ENDED MARCH 31, 2024 Title 2, U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), Subpart F, Section 511 – Audit Findings Follow-up requires the auditee to prepare a corrective action plan to address each audit finding included in the current year auditor’s reports. The Corrective Action Plan for Current Year Findings present our corrective action plan for the Financial Statement and/or Federal Award Findings described in the accompanying Schedule of Findings and Questioned Costs for the period ended March 31, 2024. Finding 2024-001 Responsible Party Name: Tamara Wallace Position: Executive Director – Management Agent Telephone Number: 816-233-4250 Federal Agency Department of Housing and Urban Development Federal Program Supportive Housing for the Elderly (Section 202) Compliance Requirements A/B - Activities Allowed or Unallowed and Allowable Costs/Cost Principles, C – Cash Management, E – Eligibility, L – Reporting, and N – Special Tests and Provisions Finding Type Financial Statement and Federal Awards Auditee’s Comment on Finding We agree with the auditor’s finding. Corrective Action Management reported that the failure(s) involved records related to the period managed by the predecessor management company. We will request and keep all required documentation from HUD and establish processes and procedures to ensure compliance with the Regulatory Agreement. Anticipated Completion Date September 30, 2024
View Audit 319319
Rouquette III (rouquette Lodge Iii)
LA
Cash Management HUD Housing Programs
MANAGEMENT AGREES WITH THE FINDING. MANAGEMENT WILL ENSURE THAT THE RESIDUAL RECEIPTS ACCOUNT IS PROPERLY FUNDED IN THE FUTURE.
MANAGEMENT AGREES WITH THE FINDING. MANAGEMENT WILL ENSURE THAT THE RESIDUAL RECEIPTS ACCOUNT IS PROPERLY FUNDED IN THE FUTURE.
View Audit 319240
Elder Care Two, Inc.
RI
Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties
Management has corrected the error.
Management has corrected the error.
View Audit 319211 Questioned Costs: $1
Elder Care Two, Inc.
RI
HUD Housing Programs Internal Control / Segregation of Duties
Management has corrected the error.
Management has corrected the error.
View Audit 319211
Elder Care Two, Inc.
RI
HUD Housing Programs
Management will increase the sweep balance.
Management will increase the sweep balance.
View Audit 319211
Elder Care One, Inc.
RI
Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties
Management has corrected the error.
Management has corrected the error.
View Audit 319208 Questioned Costs: $1
Finding 496232 (2024-001)
Significant Deficiency 2024
Lakefront Senior Residences, Inc.
KS
Subrecipient Monitoring HUD Housing Programs Reporting
Statement of condition #2024-001: The Corporation did not furnish HUD with a complete Management Occupancy Review response within 30 days. Comments on the Finding and Each Recommendation: Management should submit a plan to resolve all deficiencies within 30 calendar days of the date of the receipt ...
Statement of condition #2024-001: The Corporation did not furnish HUD with a complete Management Occupancy Review response within 30 days. Comments on the Finding and Each Recommendation: Management should submit a plan to resolve all deficiencies within 30 calendar days of the date of the receipt of the report. Action(s) taken or planned on the finding: No further action is necessary. Management's response was submitted on October 27, 2023.
View Audit 319176
Finding 496230 (2024-001)
Significant Deficiency 2024
MacArthur Manor Senior Residences, Inc.
KS
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Statement of condition #2024-001: The Corporation used reserve for replacements funds for a non-approved purpose. Comments on the Finding and Each Recommendation: Management should reimburse the reserve for replacements fund all excess funds withdrew. Action(s) taken or planned on the finding: Man...
Statement of condition #2024-001: The Corporation used reserve for replacements funds for a non-approved purpose. Comments on the Finding and Each Recommendation: Management should reimburse the reserve for replacements fund all excess funds withdrew. Action(s) taken or planned on the finding: Management refunded $2,717 to reserve for replacement account on August 13, 2024.
View Audit 319175 Questioned Costs: $1
Finding 496228 (2024-001)
Significant Deficiency 2024
Southern Hills Senior Residences, Inc.
KS
Subrecipient Monitoring HUD Housing Programs Reporting
Statement of condition #2024-001: The Corporation did not furnish HUD with a complete Management Occupancy Review response within 30 days. Comments on the Finding and Each Recommendation: Management should submit a plan to resolve all deficiencies within 30 calendar days of the date of the receipt ...
Statement of condition #2024-001: The Corporation did not furnish HUD with a complete Management Occupancy Review response within 30 days. Comments on the Finding and Each Recommendation: Management should submit a plan to resolve all deficiencies within 30 calendar days of the date of the receipt of the report. Action(s) taken or planned on the finding: No further action is necessary. Management's response was submitted on October 31, 2023.
View Audit 319174
Finding 496226 (2024-001)
Significant Deficiency 2024
Woodlake Senior Residences, Inc.
KS
Subrecipient Monitoring HUD Housing Programs Reporting
Statement of condition #2024-001: The Corporation did not furnish HUD with a complete Management Occupancy Review response within 30 days. Comments on the Finding and Each Recommendation: Management should submit a plan to resolve all deficiencies within 30 calendar days of the date of the receipt ...
Statement of condition #2024-001: The Corporation did not furnish HUD with a complete Management Occupancy Review response within 30 days. Comments on the Finding and Each Recommendation: Management should submit a plan to resolve all deficiencies within 30 calendar days of the date of the receipt of the report. Action(s) taken or planned on the finding: No further action is necessary. Management's response was submitted on October 30, 2023.
View Audit 319173
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