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Corrective Action Plans

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Finding 15891 (2022-001)
Significant Deficiency 2022
Freeport Housing Authority
NY
HUD Housing Programs Eligibility
Re: Corrective Action Plan Freeport Housing Authority 2022 Audit Finding 2022-001 ? Eligibility Auditee?s Response and Planned Corrective Action Planned Implementation Date of Corrective Action: December 2023 Person Responsible for Corrective Action: John Hrvatin, Executive Director The fo...
Re: Corrective Action Plan Freeport Housing Authority 2022 Audit Finding 2022-001 ? Eligibility Auditee?s Response and Planned Corrective Action Planned Implementation Date of Corrective Action: December 2023 Person Responsible for Corrective Action: John Hrvatin, Executive Director The following reflects the Planned Corrective Action Plan pursuant to find 2022-001: ? Effective immediately, the Executive Director will review monthly all files, and documentation with respect to eligibility. ? Effective immediately a copy of monthly EIV's will be maintained on a PDF file. ? Effective immediately, all monthly EIV's will be maintained in separate binder. In the event you have any questions please do not hesitate to contact me. Sincerely, John Hrvatin Executive Director
View Audit 19529
Finding 15880 (2022-001)
Significant Deficiency 2022
Mar Vista Eldorado, INC
IN
Questioned Costs Subrecipient Monitoring Cash Management
Name of auditee: Mar Vista Eldorado, Inc. HUD auditee identification number: 122-EH528-WAH-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2022 CAP prepared by Name: Dwight Hargett Position: President/CEO - Management Agent Tele...
Name of auditee: Mar Vista Eldorado, Inc. HUD auditee identification number: 122-EH528-WAH-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2022 CAP prepared by Name: Dwight Hargett Position: President/CEO - Management Agent Telephone number: 812-987-8344 Current Findings on the Summary of Auditors Results Statement of Condition 2022-001 (Assistance Listing Number 14.157): The required residual receipts deposit in the amount of $9,607 per the June 30, 2021 Computation of Surplus Cash, Distributions and Residual Receipts was not deposited into the residual receipts account within 90 days after the fiscal year end. Recommendation: Management should make a deposit of $9,607 to the residual receipts account for the underfunded amount. Additionally, management should make deposits, as required by the Regulatory Agreement, on an annual basis. Actions taken or planned on the finding: Management made a deposit of $9,607 on August 4, 2022 to fully fund the residual receipts account for the year ended June 30, 2022.
View Audit 19417 Questioned Costs: $1
Edward Romero Terrace
FL
HUD Housing Programs Reporting
Oversight Agency for Audit, Edward Romero terrace respectfully submits the following corrective action plan for the year ended September 30, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. Audit...
Oversight Agency for Audit, Edward Romero terrace respectfully submits the following corrective action plan for the year ended September 30, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. Audit period: October 1, 2021 through September 30, 2022 The finding from the September 30, 2022 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number in the schedule. SECTION III - FINDINGS AND QUESTIONED COSTS ? MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2022-001: Section 202 - Supportive Housing for the Elderly, CFDA 14.157 Recommendation: The Project should comply with HUD regulations for executing the required rent change as of its effective date and all earned revenue recorded in the correct period. Action Taken: Management has provided additional training on HUD regulations, inclusive of the timely processing of authorized rent changes. If the Oversight Agency for Audit has questions regarding the plan, please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 18919
Nhhi-St. Paul Barrier Free Housing Corporation
MN
Questioned Costs HUD Housing Programs
NHHI - ST. PAUL BARRIER FREE HOUSING CORPORATION HUD PROJECT NO. 092-11423 CORRECTIVE ACTION PLAN Year Ended September 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT NHHI - St. Paul Barrier Free Housing Corporation respectfully submits the following correcti...
NHHI - ST. PAUL BARRIER FREE HOUSING CORPORATION HUD PROJECT NO. 092-11423 CORRECTIVE ACTION PLAN Year Ended September 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT NHHI - St. Paul Barrier Free Housing Corporation respectfully submits the following corrective action plan for the year ended September 30, 2022. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: September 30, 2022 The findings from the September 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT NONE FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: SECTION 223 (f), ASSISTANCE LISTING NUMBER 14.155 The Project withdrew $1,455 from the replacement reserve account for an invoice that was unpaid as of September 30, 2022. Recommendation: The Project should pay the open invoice. Action Taken: The Project agrees with the finding. The Project paid the open invoice in October, 2022. If the Department of Housing and Urban Development has questions regarding this plan, please call JoAnn Rademacher 651-639-9799.
View Audit 18908 Questioned Costs: $1
Finding 15761 (2022-001)
Material Weakness 2022
Purdy R-II School District
MO
Internal Control / Segregation of Duties HUD Housing Programs
CORRECTIVE ACTION PLAN October 2, 2022 U.S. DEPARTMENT OF EDUCATION U.S. DEPT. OF AGRICULTURE Purdy School District R-II respectfully submits the following corrective action plan for the year ended June 30, 2022. Contact information for the individual responsible for the corrective action: Dr T...
CORRECTIVE ACTION PLAN October 2, 2022 U.S. DEPARTMENT OF EDUCATION U.S. DEPT. OF AGRICULTURE Purdy School District R-II respectfully submits the following corrective action plan for the year ended June 30, 2022. Contact information for the individual responsible for the corrective action: Dr Travis Graham, Superintendent Purdy School District R-II 201 Gabby Gibbons Dr Purdy, MO 65734 (417) 442-3215 Independent Public Accounting Firm: The CPA Group, PC, 217 4th Street, Monett, MO 65708 Audit Period: Year ended June 30, 2022 The findings from the June 30, 2022, Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS ? FINANCIAL STATEMENT AUDIT Material Weakness ? Internal Control over Financial Reporting - Segregation of duties Finding 2022-001 Recommendation: We realize Because of limited resources and personnel, management may not be able to achieve a proper segregation of duties; however, our professional standards require that we bring this lack of segregation of duties to your attention in this report. Action Taken: The limited number of available personnel prohibits segregation of incompatible duties and the District does not have the resources to hire additional accounting personnel. Completion Date: Not applicable Sincerely, Dr Travis Graham, Superintendent Purdy School District R-II
View Audit 18879
Finding 15701 (2022-002)
Material Weakness 2022
Woodstock Mutual Homes, Inc.
PA
HUD Housing Programs
Management/Owner Response Management agrees with the finding. The resident files are undergoing a 100% file inspection by a separate CRM employee. All deficiencies will be identified and corrected such as items that cannot be re-created.
Management/Owner Response Management agrees with the finding. The resident files are undergoing a 100% file inspection by a separate CRM employee. All deficiencies will be identified and corrected such as items that cannot be re-created.
View Audit 18831
Finding 15700 (2022-001)
Material Weakness 2022
Woodstock Mutual Homes, Inc.
PA
HUD Housing Programs
Management/Owner Response The Board and Management agree with the finding and is taking action to correct the findings and to implement the recommendations. All other corrective actions will be performed and completed by onsite management personnel during the current year.
Management/Owner Response The Board and Management agree with the finding and is taking action to correct the findings and to implement the recommendations. All other corrective actions will be performed and completed by onsite management personnel during the current year.
View Audit 18831
Foxhill Manor Cooperative, Inc.
IN
HUD Housing Programs Cash Management Reporting
Foxhill Manor Cooperative, Inc. respectfully submits the following Corrective Action Plan for the year ended April 30, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 Indianapo...
Foxhill Manor Cooperative, Inc. respectfully submits the following Corrective Action Plan for the year ended April 30, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 Indianapolis, Indiana 46256 Finding 2022-001 Corrective Action Planned ? Management is requesting a waiver of the required deposit. If denied, management will deposit funds into the residual receipts account. Contact Person(s) Responsible ? Basim Abdalla, Owner, Triangle Associates Anticipated Completion Date ? August 4, 2022 Auditee Disagreements ? N/A This corrective action plan was prepared by Triangle Associates, the management company, on behalf of Foxhill Manor Cooperative, Inc. ________________________________ Basim Abdalla, Owner Triangle Associates 1712 N Meridian, Suite 300 Indianapolis, IN 46202 317-921-1170
View Audit 17155
Topeka Housing Authority
KS
Procurement, Suspension & Debarment HUD Housing Programs
The Authority will execute each of HUD?s corrective actions as specified in its Review Report. The Authority?s Executive Director, Trey George, has assumed the responsibility of executing this corrective action as of December 31, 2023.
The Authority will execute each of HUD?s corrective actions as specified in its Review Report. The Authority?s Executive Director, Trey George, has assumed the responsibility of executing this corrective action as of December 31, 2023.
View Audit 17166
Topeka Housing Authority
KS
Allowable Costs / Cost Principles HUD Housing Programs Matching / Level of Effort / Earmarking § 200.403 § 200.405
The Authority will limit funding the COCC from the Public Housing Program, to allowable Fees only. The Authority?s Executive Director, Trey George, has assumed the responsibility of executing this corrective action as of November 1, 2023.
The Authority will limit funding the COCC from the Public Housing Program, to allowable Fees only. The Authority?s Executive Director, Trey George, has assumed the responsibility of executing this corrective action as of November 1, 2023.
View Audit 17166
Finding 13109 (2022-003)
Material Weakness 2022
Sadler Health Center Corporation
PA
Internal Control / Segregation of Duties HUD Housing Programs Reporting
2002-003 ? Grant Revenue and Schedule of Federal Expenditures Recommendation: The Center needs to emphasize the accounting for grant revenues by source and review the process for tracking grant expenditures. Action Taken: ? Sadler Health Center Corp. was without a full-time Chief Financial Offi...
2002-003 ? Grant Revenue and Schedule of Federal Expenditures Recommendation: The Center needs to emphasize the accounting for grant revenues by source and review the process for tracking grant expenditures. Action Taken: ? Sadler Health Center Corp. was without a full-time Chief Financial Officer for Fiscal Year ended 6/30/2022 due to CFO out on FMLA ? Accounting Department was staffed with a single staff accountant ? Subsequently, CFO on leave retired ? Leadership engaged a fractional, interim CFO ? Leadership hired a full-time Controller, effective date of May 2023 ? Temporary contracted bookkeeper engaged, effective date March 2023 ? Professional recruiting support engaged for CFO search ? Sr. Staff Accountant position has been posted for hire ? Fully staffed Accounting department will consist of the following: o Chief Financial Officer o Controller o Sr. Staff Accountant o Staff Accountant ? Interim CFO and Controller are actively engaged in establishing internal controls and procedures for reconciliation of accounts on a monthly basis; including establishing a daily, weekly, monthly, quarterly and annually tasks list with Assigned personnel and due dates. o This is inclusive of establishing Grant Tracking tools such as, Excel Workbooks, appropriate General Ledger segmenting to be able to assign financial transactions to specific Grants.
View Audit 17693
Finding 13102 (2022-002)
Material Weakness 2022
Erie County Community College of Pennsylvania
PA
HUD Housing Programs Reporting Internal Control / Segregation of Duties
View of Responsible Officials and Planned Corrective Action: EC3 agrees with the recommendation of its auditors, Maher Duessel, that EC3 Finance Department must ensure that the proper GAAP?s concerning capital asset additions, depreciation expense, student tuition, fees, federal and local grant rev...
View of Responsible Officials and Planned Corrective Action: EC3 agrees with the recommendation of its auditors, Maher Duessel, that EC3 Finance Department must ensure that the proper GAAP?s concerning capital asset additions, depreciation expense, student tuition, fees, federal and local grant revenue and unearned revenue, leases, prepaids, and payroll liabilities are accurately approved, recorded, and reconciled on a timely basis to ensure that the financial statements can be prepared internally in accordance with GAAP. The financials must be provided to Management for review and approval at year-end for the auditors to prepare their independent audit, based on the financial statements presented to them by Management. As of July 2022, the Finance Department has recognized the lack of internal control over the financial reporting process. The Finance Department is currently reviewing and adjusting all account balances, ensuring that the past and current transactions have support documentation and are accurately recorded. This includes performing all reconciliations of balance sheet accounts to ensure the financial activity of EC3 is presented accurately and is compliant with GAAP.
View Audit 17089
Finding 13101 (2022-001)
Significant Deficiency 2022
Home of Guiding Hands Corporation and Affiliates
CA
Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking § 200.303
Finding 2022-001 a. Program Information: 14.181 Supportive Housing for Persons with Disabilities b. Criteria: In accordance with 2 CFR 200.303, nonfederal entities receiving Federal awards (i.e., auditee management) must establish and maintain internal controls designed to reasonably ensure compli...
Finding 2022-001 a. Program Information: 14.181 Supportive Housing for Persons with Disabilities b. Criteria: In accordance with 2 CFR 200.303, nonfederal entities receiving Federal awards (i.e., auditee management) must establish and maintain internal controls designed to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. According to the Anja House Regulatory Agreement, item 5(a) issued by the U.S. Department of Housing and Urban Development (HUD), the mortgager will deposit an amount equal to $173 per month into a reserve fund for replacements in a separate account unless a different date or amount is approved in writing by HUD. c. Condition: Internal controls were not in place to ensure timely compliance with the requirement to deposit the specified amount into the reserve fund account monthly and deposits for the months of December 2021 and June 2022 were not made. Response: a. A process is being implemented that a formal transfer request will be made to the Controller every month detailing the monthly transfers required by HUD using the monthly vouchers received by Home of Guiding Hands. There is an existing process in place to reconcile transfers to the HUD vouchers. This will provide more oversight on these transactions and ensure timely compliance with the requirement to deposit the specified amount into the reserve fund account. Contact person responsible for corrective action: Jan Adams, CFO Anticipated completion date: October 21, 2022
View Audit 17434 Questioned Costs: $1
Finding 13058 (2022-016)
Significant Deficiency 2022
City and County of Denver
CO
Matching / Level of Effort / Earmarking HUD Housing Programs Reporting § 200.302 § 200.303
2022-016 Finding: Program Income - ALN 14.239 ? Home Investment Partnerships Program / Department of Housing and Urban Development / Award Number: M22-MC080204 / Award Year: 2022 Status: Corrective action in progress Corrective Action: The City agrees with the finding as this was a simple oversight ...
2022-016 Finding: Program Income - ALN 14.239 ? Home Investment Partnerships Program / Department of Housing and Urban Development / Award Number: M22-MC080204 / Award Year: 2022 Status: Corrective action in progress Corrective Action: The City agrees with the finding as this was a simple oversight for the finance team due to the extreme staff shortages we?ve encountered over the last year. HOST has a process of reviewing and approving program income in Workday and associated grantor entries. We are filling vacancies to support the general ledger transactions and currently onboarding a new staff accountant to support this effort. Del Norte Loan # 34-36-01 had cash flow in 2021, and a subsequent payment due in 2022. An interest payment of $48,500 was completed credited correctly. The interest was booked in the General Ledger (GL) under HOME/GR2437 instead of NSP2/GR98, causing the NR to be inaccurately overstated in HOME/GR2437 and understated NSP2/GR98. This has been remediated going forward by practicing a process of reconciling each fund with each revenue category. Person(s) Responsible for Implementing: HOST ? Ami Webb Implementation Date: August 2023
View Audit 17407
Finding 13044 (2022-005)
Material Weakness 2022
City and County of Denver
CO
Procurement, Suspension & Debarment Subrecipient Monitoring Allowable Costs / Cost Principles § 200.303
2022-005 Finding: Special Tests and Provisions ? Obligation, Expenditure and Payment Requirements - ALN 14.231 ? Emergency Solutions Grant Program / Department of Housing and Urban Development / Award Number: E-21-MC-08-0005 / Award Year: 2021 Status: Corrective action in progress Corrective Action:...
2022-005 Finding: Special Tests and Provisions ? Obligation, Expenditure and Payment Requirements - ALN 14.231 ? Emergency Solutions Grant Program / Department of Housing and Urban Development / Award Number: E-21-MC-08-0005 / Award Year: 2021 Status: Corrective action in progress Corrective Action: The City agrees with the finding. However, based on when the finding was identified, there was insufficient time to address the finding prior to December 31, 2022. To remediate prior finding 2021-010, HOST updated the agency?s Grant Administrator Policies & Procedures, and our Contract & Performance Management Policies that now include language to ensure obligation of funding within the required deadlines. These policies were modified complete in June 2022 and July 2023. HOST?s current Notice of Funding Availability (NOFA) cycle for ESG funding will apply to subrecipient programs awarded beginning 01/01/2024, with anticipated contract executions in Q4 2023. Copies of both policies were provided to BDO on August 16, 2023, in response to the finding. This matter has been remediated, however, per the assessment this issue is a carryover into 2022 sub-awards based on the contract timeframes. Person(s) Responsible for Implementing: HOST Operations Division Directors Implementation Date: July 2023
View Audit 17407
Finding 13037 (2022-003)
Significant Deficiency 2022
Sheppard and Enoch Pratt Foundation, Inc.
MD
Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties
U.S. Department of Labor ? Direct Award Assistance Listing #64.033 ? Supportive Services for Veteran Families Federal Award: 12-MD-042/12-MD-042SS Recipient Organization: Mosaic Community Services, Inc. Finding 2022-003 ? Internal Controls over Cash Disbursements Management acknowledges that the AP...
U.S. Department of Labor ? Direct Award Assistance Listing #64.033 ? Supportive Services for Veteran Families Federal Award: 12-MD-042/12-MD-042SS Recipient Organization: Mosaic Community Services, Inc. Finding 2022-003 ? Internal Controls over Cash Disbursements Management acknowledges that the AP department struggled with managing receipt collection from program staff after purchases were made. Program staff lack of support for purchases was the source of 5 of the 6 findings. Nathan Turner, AP Manager, retired the Mosaic credit card program and centralized the organization on one credit card platform Truist which requires an electronic receipt copy to be held in the system as support and documentation. The system requires a formal electronic approval from managers. This was implemented fully by 3/1/2023.
View Audit 17187 Questioned Costs: $1
Finding 13035 (2022-001)
Significant Deficiency 2022
Breezy Hill Water and Sewer Company, Inc.
SC
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
SIGNIFICANT DEFICIENCY 2022-001 SEGREGATION OF DUTIES. NAME OF CONTACT PERSON: JEFF LOWE, GENERAL MANAGER. CORRECTIVE ACTION: THE DUTIES WILL BE SEGREGATED AS MUCH AS POSSIBLE AND THE BOARD OF DIRECTORS WILL REMAIN INVOLVED IN THE FINANCIAL AFFAIRS OF THE COMPANY TO PROVIDE OVERSIGHT AND INDEPENDENT...
SIGNIFICANT DEFICIENCY 2022-001 SEGREGATION OF DUTIES. NAME OF CONTACT PERSON: JEFF LOWE, GENERAL MANAGER. CORRECTIVE ACTION: THE DUTIES WILL BE SEGREGATED AS MUCH AS POSSIBLE AND THE BOARD OF DIRECTORS WILL REMAIN INVOLVED IN THE FINANCIAL AFFAIRS OF THE COMPANY TO PROVIDE OVERSIGHT AND INDEPENDENT REVIEW FUNCTIONS. PROPOSEZD COMPLETION DATE: MANAGEMENT WILL IMPLEMENT THE ABOVE ACTION IMMEDIATELY.
View Audit 17164
Finding 13002 (2022-007)
Material Weakness 2022
County of Allegheny, Pennsylvania
PA
HUD Housing Programs Equipment & Real Property Management Matching / Level of Effort / Earmarking
C. Corrective Action Plan: We review each invoice monthly as they are submitted. Most of the review is insuring the items being invoiced are eligible under HUD and making sure the amounts are added correctly. We will review more closely the match submitted. Match for HUD is now reported based on the...
C. Corrective Action Plan: We review each invoice monthly as they are submitted. Most of the review is insuring the items being invoiced are eligible under HUD and making sure the amounts are added correctly. We will review more closely the match submitted. Match for HUD is now reported based on the entire funding and not by individual grants. All match from all HUD programs is added together and submitted on one ?nal report at the end of each funding year. The requirement is 25% on all budget lines except for Leasing. However, if one program?s match is short of the 25% requirement, the overall CoC is responsible for the full match so additional DHS Admin costs are used to represent the additional match needed.
View Audit 17689
Finding 12999 (2022-004)
Material Weakness 2022
County of Allegheny, Pennsylvania
PA
HUD Housing Programs Reporting
CORRECTIVE ACTION PLAN: 2012 CDBG-CV PR-26 and PR-07 reports will be reviewed and reconciled to one another. Going forward Senior Staff will review reports to ensure accuracy and completeness.
CORRECTIVE ACTION PLAN: 2012 CDBG-CV PR-26 and PR-07 reports will be reviewed and reconciled to one another. Going forward Senior Staff will review reports to ensure accuracy and completeness.
View Audit 17689
Finding 12998 (2022-003)
Material Weakness 2022
County of Allegheny, Pennsylvania
PA
HUD Housing Programs Reporting Program Income
ACED will make all necessary adjustments in its next Cash on Hand submission which occur in October 2023. Going forward the Cash on Hand report will be reviewed by Senior Staff for accuracy and completeness.
ACED will make all necessary adjustments in its next Cash on Hand submission which occur in October 2023. Going forward the Cash on Hand report will be reviewed by Senior Staff for accuracy and completeness.
View Audit 17689
Acres Home Garden, Inc.
TX
HUD Housing Programs Reporting
Audit Finding 2022-002: HUD inspected the Project in July 2022 and found serious deficiencies in the Project?s condition. Response: All of the repairs requested by HUD were completed to HUD?s satisfaction as of September 2, 2022. Responsible Party: Linda G. Holder Vice President/COO/Agent Houston...
Audit Finding 2022-002: HUD inspected the Project in July 2022 and found serious deficiencies in the Project?s condition. Response: All of the repairs requested by HUD were completed to HUD?s satisfaction as of September 2, 2022. Responsible Party: Linda G. Holder Vice President/COO/Agent Houston Housing Management Corporation 2211 Norfolk, Suite 614 Houston, TX 77098
View Audit 17431
Acres Home Garden, Inc.
TX
HUD Housing Programs Cash Management Reporting
Corrective Action Plan Audit Finding 2022-001: A withdrawal was made from the residual receipt account without HUD approval. Response: The Project did not have enough funds to pay its vendors. Management will request an injection of funds from the Center in 2023 to replace the withdrawn funds. Res...
Corrective Action Plan Audit Finding 2022-001: A withdrawal was made from the residual receipt account without HUD approval. Response: The Project did not have enough funds to pay its vendors. Management will request an injection of funds from the Center in 2023 to replace the withdrawn funds. Responsible Party: Linda G. Holder Vice President/COO/Agent Houston Housing Management Corporation 2211 Norfolk, Suite 614 Houston, TX 77098
View Audit 17431
Finding 12961 (2022-001)
Significant Deficiency 2022
Peak Vista Community Health Centers, INC
CO
Questioned Costs Eligibility Subrecipient Monitoring
Condition - Peak Vista determines the sliding fee discount charged to patients based on the patient's annual gross income and household size. We found two encounters where applications were not retained. Therefore, we could not determine if the sliding fee discount applied was in accordance with the...
Condition - Peak Vista determines the sliding fee discount charged to patients based on the patient's annual gross income and household size. We found two encounters where applications were not retained. Therefore, we could not determine if the sliding fee discount applied was in accordance with the guideline. We found two separate encounters where the patient did not meet the guidelines to receive a discount. We found one separate encounter where the patient was charged an incorrect co-pay. Recommendation - We recommend that Peak Vista's procedures be strengthened to ensure income is properly verified and adequately documented and retained. Peak Vista should strengthen processes surrounding monitoring of the program to ensure the Center's policies are consistently and properly applied. Views of Responsible Officials and Planned Corrective Actions - Management agrees with the finding. Peak Vista has developed a plan for addressing this issue that includes updated procedures, training, and auditing. All teams engaged in the enrollment and eligibility process, including our Enrollment, Reception, and Billing teams will be retrained on the process with emphasis on proper documentation. Peak Vista management plans to incorporate into our quality assurance audits the documentation for single service date discount applications and provide feedback and retraining as necessary to staff as needed. Anticipated Date of Completion - In progress, estimated completion 12/31/2023. Action Taken - We have reviewed the recommendation and have a corrective procedure in place for addressing this issue. Will continue to monitor improvement. Person Responsible for Corrective Action Plan - Ryan Spillane, CFO
View Audit 17638 Questioned Costs: $1
Homeward Pikes Peak
CO
HUD Housing Programs Significant Deficiency
Homeward Pikes Peak respectfully submits the following corrective action plan for the year ended December 31, 2022. Steve Mack Director of Finance SECTION III ? FEDERAL AWARD FINDINGS AND QUESTIONED COSTS Department of Housing and Urban Development 2022-001 ? Continuum of Care Program ? CFDA No. 14....
Homeward Pikes Peak respectfully submits the following corrective action plan for the year ended December 31, 2022. Steve Mack Director of Finance SECTION III ? FEDERAL AWARD FINDINGS AND QUESTIONED COSTS Department of Housing and Urban Development 2022-001 ? Continuum of Care Program ? CFDA No. 14.267 Criteria: Where grants are used to pay rent for individual housing units, the rent paid must be reasonable in relation to rents being charged for comparable units taking into account relevant features. In addition, the rents may not exceed rents currently being charged by the same owner for comparable unassisted units, and the portion of rents paid with grant funds may not exceed HUDdetermined fair market rents. Condition: A rental rate comparison to HUD published fair market rents was not performed for one tenant out of the 37 cases selected for testing, and there was no manager approval on the rental rate comparison to HUD published fair market rents for two other tenants out of the 37 cases selected for testing. View of Responsible Official and Planned Corrective Action: This deficiency has been fully addressed. Policies have been implemented by the Organization to ensure rental rates are compared to HUD published fair market rents for all tenants and that managers document their review.
View Audit 17206
Cicero Commons Senior Housing Development Fund Company, Inc.
NY
HUD Housing Programs
Finding 2022-001: Supportive Housing for the Elderly (Section 202), Federal Assistance Listing Number 14.157 Recommendation: Our auditors recommended that we make the remaining $1,910 deposit into the reserve for replacements when cash flow was sufficient. Action Taken: Lucille Manor Apartments ma...
Finding 2022-001: Supportive Housing for the Elderly (Section 202), Federal Assistance Listing Number 14.157 Recommendation: Our auditors recommended that we make the remaining $1,910 deposit into the reserve for replacements when cash flow was sufficient. Action Taken: Lucille Manor Apartments made the required payment was made in July 2022. Name of Contact Person Responsible for Corrective Action: Kyle Lyskawa, CFO, (315) 424-1821. Completion Date: July 2022
View Audit 17713
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