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Corrective Action Plans

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Statewide Bay Landing Ii, Inc.
RI
HUD Housing Programs Equipment & Real Property Management
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39066
Statewide Bay Landing Ii, Inc.
RI
Questioned Costs Procurement, Suspension & Debarment HUD Housing Programs
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39066 Questioned Costs: $1
Statewide Bay Landing Ii, Inc.
RI
Questioned Costs HUD Housing Programs
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39066 Questioned Costs: $1
Statewide Bay Landing Ii, Inc.
RI
HUD Housing Programs
Subsequent to year end the current management agent made the necessary deposit(s) and will make the required monthly deposits timely in the future.
Subsequent to year end the current management agent made the necessary deposit(s) and will make the required monthly deposits timely in the future.
View Audit 39066
Statewide Bay Landing, Inc.
RI
HUD Housing Programs Equipment & Real Property Management
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39062
Statewide Bay Landing, Inc.
RI
Questioned Costs Procurement, Suspension & Debarment HUD Housing Programs
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39062 Questioned Costs: $1
Statewide Bay Landing, Inc.
RI
Questioned Costs HUD Housing Programs
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39062 Questioned Costs: $1
Statewide Bay Landing, Inc.
RI
HUD Housing Programs Internal Control / Segregation of Duties
The current management agent will request that the prior management agent provide sufficient documentation for the second withdrawal and will transfer the $6,309 excess funds withdrawn to the replacement reserve account.
The current management agent will request that the prior management agent provide sufficient documentation for the second withdrawal and will transfer the $6,309 excess funds withdrawn to the replacement reserve account.
View Audit 39062
Statewide Bay Landing, Inc.
RI
HUD Housing Programs
Subsequent to year end the current management agent made the necessary deposit and will make the required monthly deposits timely in the future
Subsequent to year end the current management agent made the necessary deposit and will make the required monthly deposits timely in the future
View Audit 39062
Statewide Bay Landing, Inc.
RI
HUD Housing Programs Internal Control / Segregation of Duties
The current management agent will make every effort to refund tenant security deposits in a timely manner.
The current management agent will make every effort to refund tenant security deposits in a timely manner.
View Audit 39062
Statewide Bay Landing, Inc.
RI
HUD Housing Programs
The current management agent does retain the required EIV in the tenant files.
The current management agent does retain the required EIV in the tenant files.
View Audit 39062
Finding 42150 (2022-001)
Significant Deficiency 2022
Pope County Public Facilities Board
AR
HUD Housing Programs
2022-001. Late Audited FDS / Federal Clearinghouse Submission. Corrective action planned: Pope County Public Facilities Board concurs with the recommendation and has implemented procedures to ensure the audited FDS and Federal Clearinghouse submissions are submitted in a timely manner. Contact ...
2022-001. Late Audited FDS / Federal Clearinghouse Submission. Corrective action planned: Pope County Public Facilities Board concurs with the recommendation and has implemented procedures to ensure the audited FDS and Federal Clearinghouse submissions are submitted in a timely manner. Contact person: Beverly Massey, Executive Director. Anticipated completion date: March 31, 2024.
View Audit 45347
Finding 42115 (2022-001)
Material Weakness 2022
Jefferson Center for Mental Health, Inc.
CO
Allowable Costs / Cost Principles Subrecipient Monitoring Cash Management
As stated in the audit findings, there were errors made in reporting lost revenue, which included pharmacy and grant revenue. Jefferson Center agrees there were errors made and are providing a solution for the corrective action plan. It?s every important for Jefferson Center for Mental Health to r...
As stated in the audit findings, there were errors made in reporting lost revenue, which included pharmacy and grant revenue. Jefferson Center agrees there were errors made and are providing a solution for the corrective action plan. It?s every important for Jefferson Center for Mental Health to report accurately and timely information. All future reporting and correspondence on provider relief funding will be reviewed by multiple fiscal staff, including the Controller, Director of Finance and the Chief Financial Officer. Having multiple qualified staff to review and agree that the correct procedures have been followed and that the information being reported is accurate, will ultimately meet our goal of reporting 100% accurate information. In the future, the Controller will prepare the reporting information, the Director of Finance will assist the Controller in reviewing the reporting guidelines and timelines as well as assist with populating the reports with the correct data. The Chief Financial Officer will review the reports and data sources to ensure that we follow the correct reporting guidelines. Jefferson Center will also make sure that we have the latest Post-payment Notice of Reporting Requirements from the HRSA website to ensure we?re aware of the latest reporting requirements. Projected Completion Date: February 15, 2023 CLIENT RESPONSIBLE PARTY: Name of Contact Person: David A. Goff, MBA Vice President of Administration and Chief Financial Officer. 4851 Independence Street, Wheat Ridge, CO 80033. 303-432-5164, Davidg@jcmh.org
View Audit 39579
Finding 42084 (2022-001)
Material Weakness 2022
Chesterfield Marlboro Economic Opportunity Council INC
SC
HUD Housing Programs Reporting Matching / Level of Effort / Earmarking
Finding 2022-001 ? Accounting for Notes Payable Condition: In 2016 the Agency closed on a U.S. Department of Agriculture Rural Development (?USDA-RD?) loan. In 2018 and 2019 the Agency borrowed a total of $143,098 under this loan. The liability associated with this note payable was not recorded in ...
Finding 2022-001 ? Accounting for Notes Payable Condition: In 2016 the Agency closed on a U.S. Department of Agriculture Rural Development (?USDA-RD?) loan. In 2018 and 2019 the Agency borrowed a total of $143,098 under this loan. The liability associated with this note payable was not recorded in the Agency?s financial records. Internal controls over financial reporting should be in place to provide reasonable assurance that notes payable are recorded in the Agency?s financial books and records at inception and are reported in accordance with accounting principles generally accepted in the United States. As a result of this condition, the Agency?s financial records did not include the liability associated with this loan. It was necessary for the external auditors to make adjustments to the Agency?s accounting records so that the financial statements would be presented in accordance with generally accepted accounting standards. Corrective Action Planned: The Agency will establish procedures to ensure that there is strong communication between administrative and financial management so as to identify any borrowing transactions requiring recording in the financial books and records. Name of Contact Person Responsible for Corrective Action: Deborah E. Clyburn, Deputy/Fiscal Director Anticipated Completion Date: August 1, 2023
View Audit 45583
Edward M. Marx Apartments, Inc.
FL
HUD Housing Programs Eligibility Reporting
Oversight Agency for Audit, Edward M. Marx Apartments, Inc., respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 3306...
Oversight Agency for Audit, Edward M. Marx Apartments, Inc., respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067 Audit period: July 1, 2021, through June 30, 2022 The findings from the June 30, 2022, schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. SECTION III ? FINDINGS AND QUESTIONED COSTS ? MAJOR FEDERAL AWARD PROGRAMS AUDITFINDING No. 2022-002: Section 202 Supportive Housing for the Elderly, CFDA No. 14.157 Recommendation: Management should implement procedures to ensure that the Project verifies tenant income through the EIV system in a timely manner and maintain all required documentation and perform background checks prior to tenant acceptance. Action Taken: Training classes are planned and will be conducted on running EIV reports and performing tenant background checks. In addition, tenant files will be selected for review, at random, to ensure these items are completed in a timely manner. If the audit Oversight Agency has questions regarding these plans, please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 44087
Edward M. Marx Apartments, Inc.
FL
HUD Housing Programs Reporting Matching / Level of Effort / Earmarking
Oversight Agency for Audit, Edward M. Marx Apartments, Inc., respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 3306...
Oversight Agency for Audit, Edward M. Marx Apartments, Inc., respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067 Audit period: July 1, 2021, through June 30, 2022 The findings from the June 30, 2022, schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. SECTION III ? FINDINGS AND QUESTIONED COSTS ? MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2022-001: Section 202 Supportive Housing for the Elderly, CFDA No. 14.157 Recommendation: The Project should comply with HUD regulations for the timely renewal of the PRAC contract. Action Taken: Compliance Department has implemented a system to monitor and track HUD contract renewals to ensure the process will be completed in a timely manner going forward. If the audit Oversight Agency has questions regarding these plans, please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 44087
Finding 42022 (2022-002)
Material Weakness 2022
Spyglass Ridge
OR
Internal Control / Segregation of Duties Procurement, Suspension & Debarment Allowable Costs / Cost Principles
We agree with this finding. NWCH was successful in adding needed staff in 2023, but was unable to hire a degreed accountant or controller, or to contract with an accounting firm for oversight of the accounting function. Bookkeeper training was provided from Shelter Resources Financial Manager in Feb...
We agree with this finding. NWCH was successful in adding needed staff in 2023, but was unable to hire a degreed accountant or controller, or to contract with an accounting firm for oversight of the accounting function. Bookkeeper training was provided from Shelter Resources Financial Manager in February 2023. NWCH is researching CPA firms in order to contract a qualified controller with expertise in real estate holdings relevant to NWCH. NWCH has been actively searching for a qualified CPA to hire or contract with since 2021, however, due to capacity constraints and overwhelmed CPA firms, NWCH has been unsuccessful. Efforts to hire experienced accounting personnel continues.
View Audit 39921
Finding 42021 (2022-001)
Material Weakness 2022
Spyglass Ridge
OR
Procurement, Suspension & Debarment HUD Housing Programs Reporting
We agree with this finding. NWCH was successful in adding needed staff in 2023, but was unable to hire a degreed accountant or controller, or to contract with an accounting firm for oversight of the accounting function. Bookkeeper training was provided from Shelter Resources Financial Manager in Feb...
We agree with this finding. NWCH was successful in adding needed staff in 2023, but was unable to hire a degreed accountant or controller, or to contract with an accounting firm for oversight of the accounting function. Bookkeeper training was provided from Shelter Resources Financial Manager in February 2023. NWCH is researching CPA firms in order to contract a qualified controller with expertise in real estate holdings relevant to NWCH. Efforts to hire experienced personnel continues, especially for a qualified, college degreed accountant.
View Audit 39921
Casa Matilde Nielson, Inc.
PR
HUD Housing Programs
CASA MATILDE NIELSON, INC. CORRECTIVE ACTION PLAN FINANCIAL STATEMENT Fiscal Year May 31, 2022 NAME OF PROJECT: NUMBER OF PROJECT: AUDITOR/ AUDIT FIRM: Casa Matilde Nielson FHA# 056-EH-068-WAH-LS Jose Luis Mendoza & Co., LLP FINDING NO. 2022-001 SECURITY DEPOSITS We agree. Correction ha...
CASA MATILDE NIELSON, INC. CORRECTIVE ACTION PLAN FINANCIAL STATEMENT Fiscal Year May 31, 2022 NAME OF PROJECT: NUMBER OF PROJECT: AUDITOR/ AUDIT FIRM: Casa Matilde Nielson FHA# 056-EH-068-WAH-LS Jose Luis Mendoza & Co., LLP FINDING NO. 2022-001 SECURITY DEPOSITS We agree. Correction has been made transfering the difference of $1O1 from Security Deposits to the Operating bank account. Combined Building & Housing Consultants, Inc. Management Agent Name of Contact Person: Rebecca Palacios Position: President Combined Building 32
View Audit 39916
Madison Place of Tallulah, Inc.
LA
Questioned Costs HUD Housing Programs Cash Management
Management deposited $1,875 back into the Project?s Reserve for Replacement account on December 9, 2022.
Management deposited $1,875 back into the Project?s Reserve for Replacement account on December 9, 2022.
View Audit 45313 Questioned Costs: $1
Finding 41981 (2022-002)
Material Weakness 2022
Northwest Health Services, Inc.
MO
Allowable Costs / Cost Principles HUD Housing Programs Reporting
We concur with this finding. Management recognizes the importance of complying with federal grant reporting guidelines. Going forward, the federal grant reporting policy and procedures will be reviewed and amended to ensure that reports and documentation for regulatory agencies are provided in a cle...
We concur with this finding. Management recognizes the importance of complying with federal grant reporting guidelines. Going forward, the federal grant reporting policy and procedures will be reviewed and amended to ensure that reports and documentation for regulatory agencies are provided in a clear, accurate and easily understood manner. Additionally, all related NHS personnel will be educated on the policy and procedures.
View Audit 46315
Epsom Elderly Housing, Inc.
NH
HUD Housing Programs Internal Control / Segregation of Duties
Finding 2022-001:Plan: Reserve for Replacement transfers will be done at the beginning of each month to insure they are properly deposited into the correct month. Anticipated completion date: 1/1/2022 Contact: Jill Lesmerises, CFO and Robert Plante, Director of Housing
Finding 2022-001:Plan: Reserve for Replacement transfers will be done at the beginning of each month to insure they are properly deposited into the correct month. Anticipated completion date: 1/1/2022 Contact: Jill Lesmerises, CFO and Robert Plante, Director of Housing
View Audit 46311
Jacksonville Towers, INC
FL
HUD Housing Programs Reporting
Oversight Agency for Audit, Jacksonville Towers, Inc., respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. A...
Oversight Agency for Audit, Jacksonville Towers, Inc., respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. Audit period: April 1, 2021 through March 31, 2022 The findings from the March 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers in the schedule. FINDINGS AND QUESTIONED COSTS ? MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2022-002: Section 207/223(f) Mortgage Insurance for the Refinancing of Existing Multifamily Rental Housing Projects, CFDA 14.155 Recommendation: The Project should make sufficient deposits to the escrow accounts in a timely manner. Action Taken: The Project will perform monthly escrow analysis to ensure the accounts are adequately funded at all times.
View Audit 44593
Jacksonville Towers, INC
FL
HUD Housing Programs Reporting Matching / Level of Effort / Earmarking
Oversight Agency for Audit, Jacksonville Towers, Inc., respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. A...
Oversight Agency for Audit, Jacksonville Towers, Inc., respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. Audit period: April 1, 2021 through March 31, 2022 The findings from the March 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers in the schedule. FINDINGS AND QUESTIONED COSTS ? MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2022-001: Section 207/223(f) Mortgage Insurance for the Refinancing of Existing Multifamily Rental Housing Projects, CFDA 14.155 Recommendation: The Project should implement procedures to monitor the expiration of HUD required documents to ensure timely preparation and approval. Action Taken: Management is in the process of hiring a compliance coordinator to ensure all future HUD required documents are submitted timely. If the Oversight Agency for Audit has questions regarding the plan please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris, Account Manager.
View Audit 44593
Finding 41939 (2022-002)
Material Weakness 2022
Wheeling Hospital, Inc.
WV
HUD Housing Programs Internal Control / Segregation of Duties
Contact Person: William Bane Management's Response: Management acknowledges that there were not sufficient controls in place to ensure written consent from HUD prior to incurring new debt or lease arrangements. Management does feel that subsequent emails and phone conversations did take place where ...
Contact Person: William Bane Management's Response: Management acknowledges that there were not sufficient controls in place to ensure written consent from HUD prior to incurring new debt or lease arrangements. Management does feel that subsequent emails and phone conversations did take place where communication of new debt or lease arrangements were discussed. However, Management cannot produce hard copy documentation due to not having access to the email files of management that was in place at that time. Current Management has now established effective controls to ensure that written consent is obtained prior to incurring new debt or lease arrangements. Going forward, Accounting will verify prior to submitting any payments that the addendum with the HUD language has been received . These will be scanned and saved to one central location so that they are easy to obtain. In addition, once Accounting Management is aware of any new debt being discussed, we will ensure there is a copy of the approval from HUD kept in Accounting so it can be easily obtained. Completion Date: September 28, 2023
View Audit 38291
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