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Corrective Action Plans

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Berean Housing Development Fund Co., Inc.
NY
HUD Housing Programs
We will complete the deposit for the next several months as funds were not sufficient to cover the required deposits then.
We will complete the deposit for the next several months as funds were not sufficient to cover the required deposits then.
View Audit 22990
National Church Residences Madison Manor Mi
OH
HUD Housing Programs Reporting
Comments on Findings and Recommendation: Management acknowledges failure to comply with the provisions of the HUD Regulatory Agreement requiring the property to be maintained in good repair and condition. Actions Taken or Planned: The Corporation promptly corrected all exigent health and safety ite...
Comments on Findings and Recommendation: Management acknowledges failure to comply with the provisions of the HUD Regulatory Agreement requiring the property to be maintained in good repair and condition. Actions Taken or Planned: The Corporation promptly corrected all exigent health and safety items. Repairs were completed throughout the building in order to ensure compliance with the requirements of the Regulatory Agreement. Status of Corrective Actions on Prior Findings: N/A - No prior year findings.
View Audit 22988
Melrose Villa Hermosa Home Development Fund Company, Inc.
NY
HUD Housing Programs
HUD has completed the Cost Certification for the property. Responsible party - BOD, with Reverend Bertram Bennett as Chairman of the Board. Implementation date - May 2023.
HUD has completed the Cost Certification for the property. Responsible party - BOD, with Reverend Bertram Bennett as Chairman of the Board. Implementation date - May 2023.
View Audit 26296
Melrose Villa Hermosa Home Development Fund Company, Inc.
NY
HUD Housing Programs
Managing agent subsequently obtained approval from HUD for the questioned replacement reserve withdrawal. All replacement reserve withdrawals will obtain prior approval from HUD. Responsible party - Carl Leung, CFO, as Managing agent of the Project. Implementation date - June 2023
Managing agent subsequently obtained approval from HUD for the questioned replacement reserve withdrawal. All replacement reserve withdrawals will obtain prior approval from HUD. Responsible party - Carl Leung, CFO, as Managing agent of the Project. Implementation date - June 2023
View Audit 26296
Finding 22778 (2022-006)
Material Weakness 2022
The Housing Authority of East Baton Rouge Parish
LA
HUD Housing Programs Material Weakness Reporting
Special Tests ? Reasonable Rent Changes - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that the Authority reviews its procedures to ensure controls over the reasonable rent process. Explanation of disagreement with audit finding: There is no disagreement with ...
Special Tests ? Reasonable Rent Changes - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that the Authority reviews its procedures to ensure controls over the reasonable rent process. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: We revised our procedures in 2023 so that decision letters are sent to the landlord and tenant timely. Name(s) of the contact person(s) responsible for corrective action: Janie Anderson, VP Housing Voucher Cluster Planned completion date for corrective action plan: September 30, 2023
View Audit 22393
Finding 22777 (2022-005)
Significant Deficiency 2022
The Housing Authority of East Baton Rouge Parish
LA
HUD Housing Programs Reporting Significant Deficiency
Reporting ? PIC - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that the Authority reviews their standard procedures to ensure the proper forms are submitted to the PIC system. Explanation of disagreement with audit finding: There is no disagreement with the au...
Reporting ? PIC - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that the Authority reviews their standard procedures to ensure the proper forms are submitted to the PIC system. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Staff reviews and corrects PIC errors as needed. Some of the issues are related to current software limitations. The Housing Authority is in the process of converting to Yardi Software Solutions which will help ensure timely submission of all action types. Name(s) of the contact person(s) responsible for corrective action: Janie Anderson, VP Housing Voucher Cluster Planned completion date for corrective action plan: September 30, 2023
View Audit 22393
Finding 22776 (2022-004)
Material Weakness 2022
The Housing Authority of East Baton Rouge Parish
LA
HUD Housing Programs Subrecipient Monitoring Eligibility
Eligibility - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that management review their controls over recertifications and ensure compliance standards for eligibility of tenants are met. Explanation of disagreement with audit finding: There is no disagreement ...
Eligibility - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that management review their controls over recertifications and ensure compliance standards for eligibility of tenants are met. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: During annual recertification, staff double-check files to ensure that all required documents are in the file. If any forms are missing staff contact the family to rectify. Files are also audited at random during Quality Control review to ensure compliance. Name(s) of the contact person(s) responsible for corrective action: Janie Anderson, VP Housing Voucher Cluster Planned completion date for corrective action plan: September 30, 2023
View Audit 22393
Finding 22775 (2022-003)
Significant Deficiency 2022
The Housing Authority of East Baton Rouge Parish
LA
HUD Housing Programs Eligibility Significant Deficiency
Special Tests ? Top of the Waiting List - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that the Authority reviews their standard procedures to ensure requests for informal reviews are granted and notified to the applicant within 30 days of the receipt of the r...
Special Tests ? Top of the Waiting List - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that the Authority reviews their standard procedures to ensure requests for informal reviews are granted and notified to the applicant within 30 days of the receipt of the request. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Housing Authority has hired a dedicated Hearing Officer so that hearings and reviews are held in a timely manner. Name(s) of the contact person(s) responsible for corrective action: Janie Anderson, VP Housing Voucher Cluster Planned completion date for corrective action plan: September 30, 2023
View Audit 22393
Finding 22774 (2022-002)
Significant Deficiency 2022
The Housing Authority of East Baton Rouge Parish
LA
Questioned Costs HUD Housing Programs Significant Deficiency
2022-002, 2021-001 Special Tests ? HQS Enforcement - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that management review their controls for conducting follow up inspections on initially failed home inspections and ensure compliance standards are met. Explanati...
2022-002, 2021-001 Special Tests ? HQS Enforcement - Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: We recommend that management review their controls for conducting follow up inspections on initially failed home inspections and ensure compliance standards are met. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Reviewed policies and procedures with Director of HQS Compliance and inspections staff to ensure compliance. Name(s) of the contact person(s) responsible for corrective action: Janie Anderson, VP Housing Voucher Cluster Planned completion date for corrective action plan: September 30, 2023
View Audit 22393 Questioned Costs: $1
Highland House, Inc. 023-Eh-276
MA
HUD Housing Programs
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-003: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends the Project repay the $1,607 i...
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-003: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends the Project repay the $1,607 into the reserve for replacement account in 2023. ACTION TAKEN The Project will monitor reserve for replacement withdrawals and will repay the $1,607 into the reserve for replacement account in 2023.
View Audit 19476
Highland House, Inc. 023-Eh-276
MA
HUD Housing Programs Eligibility
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-002: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends implementing greater oversight...
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-002: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends implementing greater oversight over HUD tenant compliance and proper employee training on HUD move out procedures. ACTION TAKEN The Project will monitor tenant move outs to ensure security deposits are refunded within the thirty-day period specified by HUD and review the HUD move out procedures with their employees.
View Audit 19476
Highland House, Inc. 023-Eh-276
MA
HUD Housing Programs Subrecipient Monitoring Eligibility
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-001: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends ensuring all tenant applicatio...
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-001: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends ensuring all tenant applications are dated and time-stamped when they are submitted. ACTION TAKEN The Project will be monitoring the proper use of the date and time-stamp on all tenant applications.
View Audit 19476
Finding 22744 (2022-004)
Significant Deficiency 2022
City of Westminster, Maryland
MD
HUD Housing Programs Internal Control / Segregation of Duties Eligibility
The City?s Housing department will review the current filing system in place, and by using a checklist, will make sure to implement procedures that will ensure all proper documentation is filed and available for review.
The City?s Housing department will review the current filing system in place, and by using a checklist, will make sure to implement procedures that will ensure all proper documentation is filed and available for review.
View Audit 18365
Finding 22743 (2022-003)
Material Weakness 2022
City of Westminster, Maryland
MD
HUD Housing Programs Material Weakness Reporting
The City?s Housing and Finance departments will work together to make sure all parties understand what monthly reconciliations are required and the responsibility of each department to ensure proper action is taken. Procedures will be updated, as necessary, documented and evaluated at least annually...
The City?s Housing and Finance departments will work together to make sure all parties understand what monthly reconciliations are required and the responsibility of each department to ensure proper action is taken. Procedures will be updated, as necessary, documented and evaluated at least annually.
View Audit 18365
Finding 22742 (2022-002)
Significant Deficiency 2022
City of Westminster, Maryland
MD
Allowable Costs / Cost Principles HUD Housing Programs
The City?s Housing and Finance departments will work together to make sure all parties understand what administrative costs should be charged and how they should be appropriately charged across the various funding sources. Procedures will be updated, as necessary, documented and evaluated at least a...
The City?s Housing and Finance departments will work together to make sure all parties understand what administrative costs should be charged and how they should be appropriately charged across the various funding sources. Procedures will be updated, as necessary, documented and evaluated at least annually.
View Audit 18365
Bedford Stuyvesant Restoration Corporation and Affiliates
NY
HUD Housing Programs Reporting
Reporting Finding: We noted that seven out of twelve monthly reports for the year ended June 30, 2022 were not submitted on time. Monthly reports ending 08/31/2021, 11/30/2021, 12/31/2021, 01/31/2022, 02/28/2022, 03/31/2022 and 06/30/2022 which are due on the 20th day of the following month were sub...
Reporting Finding: We noted that seven out of twelve monthly reports for the year ended June 30, 2022 were not submitted on time. Monthly reports ending 08/31/2021, 11/30/2021, 12/31/2021, 01/31/2022, 02/28/2022, 03/31/2022 and 06/30/2022 which are due on the 20th day of the following month were submitted on 09/22/2021, 12/21/2021, 01/21/2022, 02/22/2022, 03/22/2022, 04/21/2022 and 11/03/2022 respectively. Contact Person: Thelma Arceo ? WAP Director Corrective Actions Taken or Planned: With WAP work schedules back to normal and the field work also operating more normally the program has been able to move back to normal reporting processing. Anticipated completion date: Start of program year 2023.
View Audit 19053
Finding 22732 (2022-005)
Significant Deficiency 2022
Baraga County Memorial Hospital
MI
HUD Housing Programs Reporting Significant Deficiency
Finding # 2022-005 (Internal Controls over Reporting). Response: Management will implement controls around HUD-related reporting requirements to ensure all quarterly interim financials are submitted within 40 days following close of the reporting period. Responsible Party: Gail Jestila, CFO at Ba...
Finding # 2022-005 (Internal Controls over Reporting). Response: Management will implement controls around HUD-related reporting requirements to ensure all quarterly interim financials are submitted within 40 days following close of the reporting period. Responsible Party: Gail Jestila, CFO at Baraga County Memorial Hospital. Estimated Completion: 05/20/2023.
View Audit 18363
Finding 22731 (2022-004)
Significant Deficiency 2022
Baraga County Memorial Hospital
MI
HUD Housing Programs Significant Deficiency
Finding # 2022-004 (Internal Controls over Cash Disbursements). Response: Management will implement controls and process to ensure that payments for any services provided to an affiliate are reimbursed within 90 days going forward. Responsible Party: Gail Jestila, CFO at Baraga County Memorial Ho...
Finding # 2022-004 (Internal Controls over Cash Disbursements). Response: Management will implement controls and process to ensure that payments for any services provided to an affiliate are reimbursed within 90 days going forward. Responsible Party: Gail Jestila, CFO at Baraga County Memorial Hospital. Estimated Completion: 09/30/2023
View Audit 18363
Finding 22730 (2022-002)
Significant Deficiency 2022
Victory One Housing Development Fund Corporation
NY
HUD Housing Programs Reporting
Planned Corrective Action: Management acknowledges that the HUD financial information was not submitted timely and has implemented controls to ensure timely filings. Anticipated Completion Date: The financial statements will be submitted by July 31, 2023.
Planned Corrective Action: Management acknowledges that the HUD financial information was not submitted timely and has implemented controls to ensure timely filings. Anticipated Completion Date: The financial statements will be submitted by July 31, 2023.
View Audit 19318
Finding 22729 (2022-001)
Significant Deficiency 2022
Victory One Housing Development Fund Corporation
NY
HUD Housing Programs
Planned Corrective Action: Management acknowledges that the required deposits to the replacement reserve account were not made. Management will transfer the funds as soon as cash flow permits. Anticipated Completion Date: Upon availability of cash flows.
Planned Corrective Action: Management acknowledges that the required deposits to the replacement reserve account were not made. Management will transfer the funds as soon as cash flow permits. Anticipated Completion Date: Upon availability of cash flows.
View Audit 19318
Finding 22726 (2022-001)
Significant Deficiency 2022
Nehalem Bay Health Center and Pharmacy
OR
Eligibility Special Tests & Provisions Subrecipient Monitoring
Finding: 2022-001 Condition Found: The Organization has not applied sliding fee discounts to patient charges consistent with its sliding fee discount program. Through testing a statistically valid sample of transactions for the appropriate application of the Organization's sliding fee discount prog...
Finding: 2022-001 Condition Found: The Organization has not applied sliding fee discounts to patient charges consistent with its sliding fee discount program. Through testing a statistically valid sample of transactions for the appropriate application of the Organization's sliding fee discount program to 25 individual patient balances, two patients did not have a valid application in effect for the date of service tested, resulting in the ineligible patients receiving discounts of approximately $275 and $168. Individual(s) Responsible for Corrective Action: Primary: Nicole Townsend Treber, Front Desk Supervisor Support: Brendan Johnson, Director of Quality Support: Lora Ressler, Executive Administrative Assistant Planned Corrective Action: ? Front Desk Supervisor will provide on-going training to individuals involved in the patient intake and billing processes specific to the patient income and family size entry process; ? Monthly: Director of Quality will provide reports that show SFS adjustments vs completed SFS applications; ? Monthly: Designated employee will be responsible for audit sampling; ? Monthly: Results of audit sampling will be forwarded to Front Desk Supervisor and if needed, will provide additional training. Anticipated Completion Date: January 1, 2024
View Audit 18116
Finding 22706 (2022-002)
Material Weakness 2022
Morgan Metropolitan Housing Authority
OH
HUD Housing Programs Material Weakness
Planned Corrective Action: Inspections ? MMHA staff will closely monitor inspections to ensure compliance with federal requirements. MMHA staff will utilize abatement and contract cancellations to ensure tenants are completing the required maintenance in a timely manner and meeting their responsibi...
Planned Corrective Action: Inspections ? MMHA staff will closely monitor inspections to ensure compliance with federal requirements. MMHA staff will utilize abatement and contract cancellations to ensure tenants are completing the required maintenance in a timely manner and meeting their responsibilities. Anticipated Completion Date: 3/8/2023 Responsible Contact Person: Angie Finley, Executive Director
View Audit 22453
Finding 22705 (2022-001)
Material Weakness 2022
Morgan Metropolitan Housing Authority
OH
HUD Housing Programs Eligibility Material Weakness
Planned Corrective Action: Annual Income Verification ? MMHA staff will work diligently to ensure the correct information is used for all verification purposes. The information is verified and entered by MMHA?s Occupancy Specialist. Moving forward, the Executive Director will review documents befo...
Planned Corrective Action: Annual Income Verification ? MMHA staff will work diligently to ensure the correct information is used for all verification purposes. The information is verified and entered by MMHA?s Occupancy Specialist. Moving forward, the Executive Director will review documents before they are entered into the system and will conduct random monthly spot checks to ensure all tenant files contain the appropriate documentation to meet the requirements for income verification and housing assistance reporting. Anticipated Completion Date: 3/8/2023 Responsible Contact Person: Angie Finley, Executive Director
View Audit 22453
Finding 22704 (2022-002)
Material Weakness 2022
Roanoke-Chowan Regional Housing Authority
NC
HUD Housing Programs Internal Control / Segregation of Duties Eligibility
Corrective Action For the year Ended June 30, 2022 Section II - Financial Statement Findings Significant Deficiency Finding 2022-001 Reporting Name of Contact Person: Tyrone Lindsey, Executive Director Corrective Action: The Authority will prepare and file all delinquent repo...
Corrective Action For the year Ended June 30, 2022 Section II - Financial Statement Findings Significant Deficiency Finding 2022-001 Reporting Name of Contact Person: Tyrone Lindsey, Executive Director Corrective Action: The Authority will prepare and file all delinquent reports. Proposed Completion Date: Management will implement the above procedure immediately. Section III - Federal Award Findings and Questioned Costs Significant Deficiency Finding 2022-002 Internal Control Over Compliance - N/C S/R Section 8 Program Name of Contact Person: Tyrone Lindsey, Executive Director Corrective Action: We will review our intake and recertification procedures. We will also review our tenant file monitoring procedures. Proposed Completion Date: Management will implement the above procedure immediately.
View Audit 22145
Finding 22692 (2022-003)
Significant Deficiency 2022
Network Housing 2005, Inc.
OH
HUD Housing Programs Reporting Significant Deficiency
Finding Number: 2022-003 Condition: Withdrawals totaling $10,000 were made from the replacement reserve without HUD authorization. Planned Corrective Action: Management acknowledges noncompliance in the current fiscal year and has taken measures to improve internal controls over compliance. Managem...
Finding Number: 2022-003 Condition: Withdrawals totaling $10,000 were made from the replacement reserve without HUD authorization. Planned Corrective Action: Management acknowledges noncompliance in the current fiscal year and has taken measures to improve internal controls over compliance. Management will deposit the underfunded amount of $10,000 to the replacement reserve account during fiscal year ended December 31, 2023. Contact person responsible for corrective action: Paul Anderson, CFO Anticipated Completion Date: 12/31/2023
View Audit 22068
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