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Corrective Action Plans

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Finding 398255 (2022-005)
Material Weakness 2022
City of Dunkirk Housing Authority
NY
HUD Housing Programs Material Weakness
2022-005 Material Weakness: See finding 2022-005. Federal program: Public Housing Capital Fund CFDA 14.872 Recommendation: We recommend that management of the Authority work with its newly retained fee accountant to better establish policies and procedures to ensure compliance with the grant requ...
2022-005 Material Weakness: See finding 2022-005. Federal program: Public Housing Capital Fund CFDA 14.872 Recommendation: We recommend that management of the Authority work with its newly retained fee accountant to better establish policies and procedures to ensure compliance with the grant requisition processes. Action taken: We concur with the recommendation. The Authority has had some staff turnover over the past several years. A new executive director and a new account clerk were both hired within the past several years. Management is evaluating its processes and procedures related to grant requisitions and is planning on implementing procedures to ensure grants are requisitioned in the future.
View Audit 306946
Finding 398254 (2022-004)
Significant Deficiency 2022
City of Dunkirk Housing Authority
NY
HUD Housing Programs Subrecipient Monitoring Significant Deficiency
2022-004 Significant Deficiency: See finding 2022-004. Federal program: Public Housing Capital Fund CFDA 14.872 Recommendation: We recommend that management of the Authority work with its newly retained fee accountant to prepare an operating budget by AMP location. Action taken: We concur with t...
2022-004 Significant Deficiency: See finding 2022-004. Federal program: Public Housing Capital Fund CFDA 14.872 Recommendation: We recommend that management of the Authority work with its newly retained fee accountant to prepare an operating budget by AMP location. Action taken: We concur with the recommendation. The Authority has had some staff turnover over the past several years. A new executive director and a new account clerk were both hired within the past several years. Management was aware that its budget was not prepare by AMP location. Management engaged the services of a fee-accountant subsequent to year-end who will assist with the budgeting process starting in the 2024-2025 fiscal year.
View Audit 306946
Finding 398253 (2022-003)
Material Weakness 2022
City of Dunkirk Housing Authority
NY
HUD Housing Programs Reporting Material Weakness
2022-003 Material Weakness: See finding 2022-003. Federal program: Public Housing Capital Fund CFDA 14.872 Recommendation: We recommend that management of the Authority review the deadlines for FDS submission and the financial statement submission and work with the newly retained fee accountant t...
2022-003 Material Weakness: See finding 2022-003. Federal program: Public Housing Capital Fund CFDA 14.872 Recommendation: We recommend that management of the Authority review the deadlines for FDS submission and the financial statement submission and work with the newly retained fee accountant to ensure that these deadlines are met in the future. Action taken: We concur with the recommendation. The Authority has had some staff turnover over the past several years. A new executive director and a new account clerk were both hired within the past several years. Management was aware that its submissions were not timely. Management engaged the services of a fee-accountant subsequent to year-end who will assist with these submissions going forward.
View Audit 306946
Finding 398252 (2022-002)
Significant Deficiency 2022
City of Dunkirk Housing Authority
NY
HUD Housing Programs Significant Deficiency
2022-002 Significant Deficiency: See finding 2022-002. Federal program: Special Needs Assistance Program-CFDA 14.238 Recommendation: We recommend that management of the Authority review its processes for closing out all fully­expended grants with HUD to ensure that, in the future, when grants are...
2022-002 Significant Deficiency: See finding 2022-002. Federal program: Special Needs Assistance Program-CFDA 14.238 Recommendation: We recommend that management of the Authority review its processes for closing out all fully­expended grants with HUD to ensure that, in the future, when grants are fully expended, the close-out process begins shortly thereafter. Action taken: We concur with the recommendation. The Authority has had some staff turnover over the past several years. A new executive director and a new account clerk were both hired within the past several years. Management was aware that several older grants were still shown as "open" and that the close-out procedures would have to be implemented at some point. Management is evaluating its process and procedures related to closing out grants and is planning on implementing procedures to ensure grants are properly closed.
View Audit 306946
Finding 397077 (2022-005)
Material Weakness 2022
Municipality of Ceiba
PR
HUD Housing Programs Reporting
We concur with the finding. During the fiscal year 2023-2024, both reports for fiscal years 2020 and 2021 were filed. Therefore, the conditions of the findings have been corrected.
We concur with the finding. During the fiscal year 2023-2024, both reports for fiscal years 2020 and 2021 were filed. Therefore, the conditions of the findings have been corrected.
View Audit 306497
Finding 397018 (2022-003)
Significant Deficiency 2022
Mobile Housing Authority
AL
Eligibility HUD Housing Programs Significant Deficiency
MHA will review and enhance as necessary the program’s existing quality control (QC) daily data validation reports to include a measure that crosschecks existing reports in the Yardi system of record and aids in validating data routinely submitted to HUD’s PIC system. In 2023, MHA implemented a Hous...
MHA will review and enhance as necessary the program’s existing quality control (QC) daily data validation reports to include a measure that crosschecks existing reports in the Yardi system of record and aids in validating data routinely submitted to HUD’s PIC system. In 2023, MHA implemented a Housing Specialist-II team lead to oversee staff processing annual reexaminations in accordance with 24 CFR 982.516. This team member is responsible for ensuring families are notified in a timely manner and if they do not comply with the annual reexamination requirement, they receive termination notices in compliance with HUD and MHA Administrative Plan requirements. MHA also implemented two compliance analysts in 2023; these staff persons currently report to the Program Management Analyst who monitors HUD’s PIC system and analyzes discrepancies between PIC data and MHA data housed in the Yardi system of record. This information is maintained in the program file. Responsible Person: Magdalene Watkins, Program Administrator Projected Completion Date: April 30, 2024
View Audit 306404
Finding 397016 (2022-002)
Significant Deficiency 2022
Mobile Housing Authority
AL
HUD Housing Programs Internal Control / Segregation of Duties Reporting
Management has reviewed its staffing needs and end of year complexities and requirements necessary to report U.S. GAAP basis financial statements. Management has hired additional staff that possess the necessary accounting and reporting skills and experience to assist with interim reporting, end of ...
Management has reviewed its staffing needs and end of year complexities and requirements necessary to report U.S. GAAP basis financial statements. Management has hired additional staff that possess the necessary accounting and reporting skills and experience to assist with interim reporting, end of year close, reconciliations of all significant account balances, and strengthening the internal controls over financial reporting including amounts reported in the financial data schedule. In addition to these action steps, we will get started earlier in conducting our end of year reconciliations and enhance our over-sight so we can better monitor and evaluate our readiness to report our financial statements in compliance with 24 CFR Section 5.801. Responsible Person: Jeffery J. Bennett, Chief Financial Officer Projected Completion Date: June 30, 2023
View Audit 306404
Finding 397014 (2022-008)
Material Weakness 2022
North Central Housing Authority
ND
HUD Housing Programs Material Weakness
Contact Person Tim Greene, Executive Director Corrective Action Plan The Authority will continue to work with HUD and review staffing as well as work with the fee accountant to ensure the proper supporting documentation is retained. Planned Completion Date for CAP Immediately
Contact Person Tim Greene, Executive Director Corrective Action Plan The Authority will continue to work with HUD and review staffing as well as work with the fee accountant to ensure the proper supporting documentation is retained. Planned Completion Date for CAP Immediately
View Audit 306400
Finding 397013 (2022-007)
Material Weakness 2022
North Central Housing Authority
ND
HUD Housing Programs Material Weakness
Contact Person Tim Greene, Executive Director Corrective Action Plan The Authority will continue to work with HUD and review staffing as well as work with the fee accountant to ensure the proper supporting documentation is retained. Planned Completion Date for CAP Immediately
Contact Person Tim Greene, Executive Director Corrective Action Plan The Authority will continue to work with HUD and review staffing as well as work with the fee accountant to ensure the proper supporting documentation is retained. Planned Completion Date for CAP Immediately
View Audit 306400
Finding 397012 (2022-006)
Material Weakness 2022
North Central Housing Authority
ND
HUD Housing Programs Material Weakness
Contact Person Tim Greene, Executive Director Corrective Action Plan The Authority will continue to work with HUD and review staffing as well as work with the fee accountant to ensure the appropriate information is available. Planned Completion Date for CAP Immediately
Contact Person Tim Greene, Executive Director Corrective Action Plan The Authority will continue to work with HUD and review staffing as well as work with the fee accountant to ensure the appropriate information is available. Planned Completion Date for CAP Immediately
View Audit 306400
Finding 397011 (2022-005)
Material Weakness 2022
North Central Housing Authority
ND
HUD Housing Programs Material Weakness
Contact Person Tim Greene, Executive Director Corrective Action Plan The Authority will continue to work with HUD and review staffing as well as work with the fee accountant to ensure the proper supporting documentation is retained. Planned Completion Date for CAP Immediately
Contact Person Tim Greene, Executive Director Corrective Action Plan The Authority will continue to work with HUD and review staffing as well as work with the fee accountant to ensure the proper supporting documentation is retained. Planned Completion Date for CAP Immediately
View Audit 306400
Finding 397010 (2022-004)
Material Weakness 2022
North Central Housing Authority
ND
HUD Housing Programs Material Weakness
Contact Person Tim Greene, Executive Director Corrective Action Plan The Authority will continue to work with HUD and review staffing as well as work with the fee accountant to ensure the proper personnel perform reconciliations within a timely manner of year end. Planned Completion Date for CAP Imm...
Contact Person Tim Greene, Executive Director Corrective Action Plan The Authority will continue to work with HUD and review staffing as well as work with the fee accountant to ensure the proper personnel perform reconciliations within a timely manner of year end. Planned Completion Date for CAP Immediately
View Audit 306400
Finding 397009 (2022-003)
Material Weakness 2022
North Central Housing Authority
ND
HUD Housing Programs Eligibility Material Weakness
Contact Person Tim Greene, Executive Director Corrective Action Plan The Authority will continue to provide occupancy training to staff to prevent future exceptions. Planned Completion Date for CAP Immediately
Contact Person Tim Greene, Executive Director Corrective Action Plan The Authority will continue to provide occupancy training to staff to prevent future exceptions. Planned Completion Date for CAP Immediately
View Audit 306400
Finding 396732 (2022-021)
Significant Deficiency 2022
Housing Authority of the City of Fayetteville
IL
HUD Housing Programs
Views of Responsible Officials and Planned Corrective Actions: At the time of the inquiry, FHA Development, Inc., which is a non-profit partner of the PHA and whose properties were managed by the PHA, changed attorneys. The Executive Director of the PHA did so without the consent of the Board. A re...
Views of Responsible Officials and Planned Corrective Actions: At the time of the inquiry, FHA Development, Inc., which is a non-profit partner of the PHA and whose properties were managed by the PHA, changed attorneys. The Executive Director of the PHA did so without the consent of the Board. A relationship no longer exists between the attorney and the PHA or FHA Development, Inc. The PHA will work to ensure no similar situation arises within its control and that the PHA will take all legal remedies available should the attorney or any future attorney fail to respond to audit inquiries.
View Audit 306360
Finding 396731 (2022-020)
Significant Deficiency 2022
Housing Authority of the City of Fayetteville
IL
HUD Housing Programs
Views of Responsible Officials and Planned Corrective Actions: The disruption caused by the COVID pandemic and staff turnover had an impact on the adherence to proper inspection protocols. The Executive Director and the Director of Programs have implemented a strict annual inspection regimen for al...
Views of Responsible Officials and Planned Corrective Actions: The disruption caused by the COVID pandemic and staff turnover had an impact on the adherence to proper inspection protocols. The Executive Director and the Director of Programs have implemented a strict annual inspection regimen for all units. In addition, internal file audits and quality control inspections are carried out by either the Executive Director or the Director of Programs to uphold and verify compliance with these standards. The future Compliance Specialist will be responsible for conducting a review as well.
View Audit 306360
Finding 396730 (2022-019)
Material Weakness 2022
Housing Authority of the City of Fayetteville
IL
HUD Housing Programs Internal Control / Segregation of Duties
Views of Responsible Officials and Planned Corrective Actions: The Executive Director and Director of Finance are committed to guaranteeing that all invoices receive proper initials or signatures from either of them or a designated representative of the Executive Director. This protocol will be in ...
Views of Responsible Officials and Planned Corrective Actions: The Executive Director and Director of Finance are committed to guaranteeing that all invoices receive proper initials or signatures from either of them or a designated representative of the Executive Director. This protocol will be in place to confirm the accuracy and authorization of invoices. Furthermore, a comprehensive Accounts Payable Procedure has been established to guide all staff purchases, ensuring accuracy and compliance.
View Audit 306360
Finding 396729 (2022-018)
Material Weakness 2022
Housing Authority of the City of Fayetteville
IL
Procurement, Suspension & Debarment HUD Housing Programs
Views of Responsible Officials and Planned Corrective Actions: Due to a change in personnel, the current administration encountered difficulties in locating and furnishing credit card receipts. The Executive Director and Director of Finance have conscientiously implemented strategies since assuming...
Views of Responsible Officials and Planned Corrective Actions: Due to a change in personnel, the current administration encountered difficulties in locating and furnishing credit card receipts. The Executive Director and Director of Finance have conscientiously implemented strategies since assuming their roles to create a structured electronic record-keeping system for all receipts. They have also established a meticulous protocol for the preservation of original documents, streamlining the review process for greater convenience and efficiency.
View Audit 306360
Finding 396728 (2022-017)
Significant Deficiency 2022
Housing Authority of the City of Fayetteville
IL
HUD Housing Programs Internal Control / Segregation of Duties Special Tests & Provisions
Views of Responsible Officials and Planned Corrective Actions: As a result of a staffing transition, the present administration encountered challenges in locating and furnishing Davis-Bacon certified payroll reports. To address this concern, the Executive Director and Director of Finance are intens...
Views of Responsible Officials and Planned Corrective Actions: As a result of a staffing transition, the present administration encountered challenges in locating and furnishing Davis-Bacon certified payroll reports. To address this concern, the Executive Director and Director of Finance are intensifying their efforts to enhance the preservation of records and ensuring that all requested information is readily accessible for audit scrutiny. The Executive Director will be overseeing labor standard compliance by conducting onsite interviews with construction workers, scrutinizing payroll reports, and overseeing any necessary additional enforcement actions as suggested.
View Audit 306360
Finding 396725 (2022-014)
Significant Deficiency 2022
Housing Authority of the City of Fayetteville
IL
Questioned Costs Procurement, Suspension & Debarment HUD Housing Programs
Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority is committed to conducting a comprehensive review of all contract files to ascertain that they contain thorough documentation of the contract, associated expenditures, and progress reports. In the future, ...
Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority is committed to conducting a comprehensive review of all contract files to ascertain that they contain thorough documentation of the contract, associated expenditures, and progress reports. In the future, contract files will be maintained in strict accordance with HUD procurement policies.
View Audit 306360 Questioned Costs: $1
Finding 396723 (2022-012)
Material Weakness 2022
Housing Authority of the City of Fayetteville
IL
HUD Housing Programs
Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority is committed to reviewing all tenant files, cross-referencing the tenant's portion of rent as stated in the rental register, and subsequently making adjustments to ensure that the rental register accuratel...
Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority is committed to reviewing all tenant files, cross-referencing the tenant's portion of rent as stated in the rental register, and subsequently making adjustments to ensure that the rental register accurately reflects the correct rental amounts. Tenants will be promptly notified of any corrections made to their rent payments.
View Audit 306360
Finding 396722 (2022-011)
Material Weakness 2022
Housing Authority of the City of Fayetteville
IL
HUD Housing Programs
Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority is committed to conducting a comprehensive review of all tenant files to confirm that all required HUD documentation is received. A recently implemented filing system, complemented by an associated checkli...
Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority is committed to conducting a comprehensive review of all tenant files to confirm that all required HUD documentation is received. A recently implemented filing system, complemented by an associated checklist, has been put in place to guarantee full compliance. The checklist includes provisions for HUD documentation. Furthermore, internal quality control audits will be regularly carried out to uphold and verify compliance.
View Audit 306360
Finding 396721 (2022-010)
Material Weakness 2022
Housing Authority of the City of Fayetteville
IL
HUD Housing Programs
Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority is committed to conducting a comprehensive review of all tenant files to confirm that tenant income has been properly verified within the EIV system and that this verification is duly documented. A recentl...
Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority is committed to conducting a comprehensive review of all tenant files to confirm that tenant income has been properly verified within the EIV system and that this verification is duly documented. A recently implemented filing system, complemented by an associated checklist, has been put in place to guarantee full compliance. The checklist includes provisions for EIV documentation. Furthermore, internal quality control audits will be regularly carried out to uphold and verify compliance. The PHA is currently seeking a qualified individual to fill it's newly created Compliance Specialist position.
View Audit 306360
Finding 396720 (2022-009)
Material Weakness 2022
Housing Authority of the City of Fayetteville
IL
HUD Housing Programs
Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority is dedicated to resolving all certification errors effectively. The Executive Director and the Director of Programs now engage in a monthly review of the recertification list to guarantee the timely comple...
Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority is dedicated to resolving all certification errors effectively. The Executive Director and the Director of Programs now engage in a monthly review of the recertification list to guarantee the timely completion of all recertifications. In cases where recertifications remain outstanding within 60 days of their expiration, the Director of Programs will collaborate with the designated staff and closely oversee the recertification process to ensure completion no later than 30 days prior to expiration.
View Audit 306360
Finding 396719 (2022-008)
Material Weakness 2022
Housing Authority of the City of Fayetteville
IL
HUD Housing Programs
Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority is dedicated to resolving all certification errors effectively. The Executive Director and the Director of Programs now engage in a monthly review of the recertification list to guarantee the timely comple...
Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority is dedicated to resolving all certification errors effectively. The Executive Director and the Director of Programs now engage in a monthly review of the recertification list to guarantee the timely completion of all recertifications. In cases where recertifications remain outstanding within 60 days of their expiration, the Director of Programs will collaborate with the designated staff and closely oversee the recertification process to ensure completion no later than 30 days prior to expiration.
View Audit 306360
Finding 396508 (2022-002)
Significant Deficiency 2022
Mental Health Association in Orange County, Inc.
NY
Special Tests & Provisions HUD Housing Programs Significant Deficiency
• Finding 2022-002 – Compliance and Significant Deficiency in Internal Control over compliance with Special Tests and Provisions: o U.S. Department of Housing and Urban Development o Agency Response: Concurs with audit findings. o Corrective Action Plan: The agency has developed, revised and implem...
• Finding 2022-002 – Compliance and Significant Deficiency in Internal Control over compliance with Special Tests and Provisions: o U.S. Department of Housing and Urban Development o Agency Response: Concurs with audit findings. o Corrective Action Plan: The agency has developed, revised and implemented internal controls in the form of written program policies and procedures to ensure that the agency is in compliance with changes to regulatory requirements. Worksheets are now updated annually and verified by the Director of Corporate Compliance to reflect the current utility allowances within 30-days of publication. The Assistant Director of Housing and Care Coordination will notify all staff responsible for administering HUD programs of the policy changes and train those staff accordingly. o Person Responsible: John Lent, Director of Corporate Compliance o Date of Completion: July 31, 2024
View Audit 306118
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