Corrective Action Plans

Finding 42957 (2022-001)

None 2022

RI

HUD Housing Programs

Kenyon Terrace Apartments, Inc. Corrective Action Plan December 31, 2022 Finding 2022-001- No single audit clearinghouse filings for 2020-2021. Corrective action ? we have contacted the prior auditor and they completed their part of the submission and the filings have been completed and submitted....

Kenyon Terrace Apartments, Inc. Corrective Action Plan December 31, 2022 Finding 2022-001- No single audit clearinghouse filings for 2020-2021. Corrective action ? we have contacted the prior auditor and they completed their part of the submission and the filings have been completed and submitted. Responsible party: Linda Ward President 401-942-9044

View Audit 39673

Finding 42953 (2022-001)

Material Weakness 2022

Blossom Village Housing Development Fund Corporation

NY

HUD Housing Programs Eligibility Reporting

2022-001: Section 811, Assistance Listing No. 14.181 Three tenant files were selected for testing and the required documentation to determine eligibility, as required by the HUD regulations, could not be located as follows: ? 2 files were missing Form HUD-50059, Owner?s Certification of Compliance...

2022-001: Section 811, Assistance Listing No. 14.181 Three tenant files were selected for testing and the required documentation to determine eligibility, as required by the HUD regulations, could not be located as follows: ? 2 files were missing Form HUD-50059, Owner?s Certification of Compliance ? 2 files were missing the move-in and move-out inspection forms Recommendation: We recommend the Corporation establish procedures for maintaining tenant files to comply with HUD requirements for verification of tenant information, as required. Action Taken: Management agrees with the recommendation and will establish procedures with the managing agent to ensure all tenant files are maintained in accordance with HUD regulations.

View Audit 39685

Finding 42888 (2022-002)

Significant Deficiency 2022

Community Health and Counseling Services

ME

HUD Housing Programs

Condition and Context Of the one report haphazardly selected for testing, it was unable to be tested as it was not provided. Views of Responsible Officials and Corrective Action Plan The Agency maintains a filing system with signed placement agreements with its foster parents and files a copy within...

Condition and Context Of the one report haphazardly selected for testing, it was unable to be tested as it was not provided. Views of Responsible Officials and Corrective Action Plan The Agency maintains a filing system with signed placement agreements with its foster parents and files a copy within the Medical Record but not with the Foster Parent contract file. The Foster Parent Contract files explain the rights and responsibilities further and are maintained in a separate file from the placement agreements. In addition, the agency is in the process of obtaining an electronic signature platform for easier use in obtaining signatures on these and all agency contracts. Platform anticipated to be in place by fiscal year end. Responsible Official: Bernard Angst, CFO Implementation Date: June 30, 2023

View Audit 51588

Finding 42887 (2022-001)

None 2022

Thomas' Contentment, Inc.-Community Living INC

MD

HUD Housing Programs Cash Management

2022-001 Section 811 CFDA 14.181 Description of finding: The project?s surplus cash from June 20, 2021 was not deposited to the residual receipts account within 60 days after year end. Action Taken: The surplus cash deposit made for fiscal year ended June 30, 2022 of $30,831 included the amo...

2022-001 Section 811 CFDA 14.181 Description of finding: The project?s surplus cash from June 20, 2021 was not deposited to the residual receipts account within 60 days after year end. Action Taken: The surplus cash deposit made for fiscal year ended June 30, 2022 of $30,831 included the amount of surplus cash from June 30, 2021. The remaining required deposit was included in the June 30, 2022 residual receipts deposit made in February 2023

View Audit 51034

Finding 42878 (2022-001)

Material Weakness 2022

Arden Theatre Company

PA

Allowable Costs / Cost Principles HUD Housing Programs Material Weakness

Finding 2022-001 Corrective Action Plan: Arden Theatre Company will review supporting documentation for costs applied to grant awards to ensure they are recorded in the proper periods in the accounting software and grant award submissions. In regards to this finding, Arden Theatre Company reviewed ...

Finding 2022-001 Corrective Action Plan: Arden Theatre Company will review supporting documentation for costs applied to grant awards to ensure they are recorded in the proper periods in the accounting software and grant award submissions. In regards to this finding, Arden Theatre Company reviewed costs applied to the SVOG grant to ensure only those that were incurred during the SVOG period of March 1, 2020 to June 30, 2022 were included. Any identified costs that occurred outside of the period were replaced with allowable costs that were incurred during the SVOG period. Anticipated Completion Date: Arden Theatre Company has implemented this corrective action as of December 13, 2022. Name of Contact Person Responsible for Corrective Action: Amy Murphy, Managing Director

View Audit 49240

Finding 42876 (2022-002)

Material Weakness 2022

Poughkeepsie Housing Authority

NY

HUD Housing Programs Reporting

Name of Auditee: Poughkeepsie Housing Authority Name of Audit Firm: EFPR Group, CPAs, PLLC Period Covered by the Audit: March 31, 2022 CAP Prepared by: Thomas Shanley, Accountant Phone: (845) 485-8931 (A) Current Finding on the Schedule of Findings and Questioned Costs and Recommendations (2) Findin...

Name of Auditee: Poughkeepsie Housing Authority Name of Audit Firm: EFPR Group, CPAs, PLLC Period Covered by the Audit: March 31, 2022 CAP Prepared by: Thomas Shanley, Accountant Phone: (845) 485-8931 (A) Current Finding on the Schedule of Findings and Questioned Costs and Recommendations (2) Finding 2022-002 (a) Comments on the Findings and Recommendations - The Authority agrees with the finding. The Authority also agrees with the recommendation. Please see below for additional comments and action taken. (b) Action Taken - The Authority also agrees with the recommendation and will review all compliance requirements and HUD notifications for all new funding sources. (c) Planned Implementation Date - The Authority expects to complete the corrective action by March 31, 2023.

View Audit 49236

Finding 42848 (2022-001)

Significant Deficiency 2022

Argos Garden Court,inc Dba Argos Garden Court Apartments 073ee067npwah

IN

Questioned Costs HUD Housing Programs

Statement of condition #2022-001: The Corporation did not make all of the reserve for replacements deposits as required by HUD for the year ended June 30, 2022. Recommendation: Management should transfer $30 from the operating cash account to the reserve for replacements fund. Action(s) Taken or P...

Statement of condition #2022-001: The Corporation did not make all of the reserve for replacements deposits as required by HUD for the year ended June 30, 2022. Recommendation: Management should transfer $30 from the operating cash account to the reserve for replacements fund. Action(s) Taken or Planned on the Finding: On August 10, 2022, management transferred $30 from the operating cash account to the reserve for replacements fund.

View Audit 40713 Questioned Costs: $1

Finding 42751 (2022-001)

Significant Deficiency 2022

Whitfield Place Inc.

GA

Allowable Costs / Cost Principles HUD Housing Programs Significant Deficiency

SIGNIFICANT DEFICIENCY Finding 2022-001 ? Section 202 Supportive Housing for the Elderly, CFDA 14.157 Name of contact person: Tyler Kendall, Vice President of Post-Acute Care Services Corrective Action: A new HUD lease will be prepared, presented and signed at the time of the annual recertific...

SIGNIFICANT DEFICIENCY Finding 2022-001 ? Section 202 Supportive Housing for the Elderly, CFDA 14.157 Name of contact person: Tyler Kendall, Vice President of Post-Acute Care Services Corrective Action: A new HUD lease will be prepared, presented and signed at the time of the annual recertification for every tenant. Date of Corrective Action: The Organization implemented these procedures in February 2023.

View Audit 49355

Finding 42734 (2022-003)

Significant Deficiency 2022

County of Stanislaus

CA

Subrecipient Monitoring HUD Housing Programs Reporting

2022-003 Material Weakness in Internal Control over Accounts Receivable Recommendation: We recommend that the County provide additional training to program managers regarding the documentation of program compliance requirements and the development of internal controls to ensure that all compliance r...

2022-003 Material Weakness in Internal Control over Accounts Receivable Recommendation: We recommend that the County provide additional training to program managers regarding the documentation of program compliance requirements and the development of internal controls to ensure that all compliance requirements are met. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management recognize that the County did not submit the required Federal Funding Accountably and Transparency Act (FFATA) for the first-tier subawards related to CARES Act funding under the Community Development Block Grants/Entitlement Grants (CDBG). In response to this issue, the County will perform a thorough review of the FFATA reporting requirements and include in their checklist. The Program Manager will be assigned the responsibility to oversee the reporting process for CDBG programs. Name(s) of the contact person(s) responsible for corrective action: Jian Ou-Yang Planned completion date for corrective action plan: December 31, 2023

View Audit 41890

Finding 42674 (2022-002)

Material Weakness 2022

Fall River Housing Authority

RI

HUD Housing Programs Material Weakness Reporting

INTRODUCTION: The last three years have been challenging to the FRHA on many fronts. There were vacancies in several key executive management positions, the Executive Director abruptly retired, and particularly the Director of Finance position had seen three people serve in that role. There was also...

INTRODUCTION: The last three years have been challenging to the FRHA on many fronts. There were vacancies in several key executive management positions, the Executive Director abruptly retired, and particularly the Director of Finance position had seen three people serve in that role. There was also the COVID-19 pandemic, where key staff people were absent, or working remotely as labor laws were relaxed. Emergency Contracts were issued with many of the formal bidding policies and procedures being forgiven, making it more difficult on internal controls over financial reporting. REMEDY: Stability has been restored with the hiring of a new Executive Director and Deputy Executive Director along with the Director of Finance position. The FRHA is working closely with HUD and DHCD officials, in setting up automated reminders of all Financial Reporting Deliverables to all key personnel. The Executive Director is also meeting bi-monthly with all FRHA Financial team members to review monthly financial requirements. The Executive Director is further forging a stronger professional relationship with the FRHA Fee Accountants and Auditors to establish better communication on all Financial Controls.

View Audit 53305

Finding 42672 (2022-002)

Significant Deficiency 2022

Network Housing 92, Inc.

OH

HUD Housing Programs Internal Control / Segregation of Duties Reporting

Finding Number: 2022-002 Condition: The Organization failed to make the required reserve for replacements deposits in the current fiscal year. Planned Corrective Action: Management agrees with the finding as reported. Management has instituted procedural changes to ensure that all required deposits ...

Finding Number: 2022-002 Condition: The Organization failed to make the required reserve for replacements deposits in the current fiscal year. Planned Corrective Action: Management agrees with the finding as reported. Management has instituted procedural changes to ensure that all required deposits are made monthly. Additionally, management has taken steps to deposit all delinquent deposits. Contact person responsible for corrective action: Paul Anderson, CFO Anticipated Completion Date: 12/31/2023

View Audit 53087

Finding 42656 (2022-001)

Material Weakness 2022

Corn Hill Housing Development Fund Corporation

NY

HUD Housing Programs Eligibility Reporting

2022-001: Section 811, Assistance Listing No. 14.181 One tenant file was selected for testing. However, this tenant file could not be located. As a result, the following documentation could not be located to determine eligibility, as required by the HUD regulations: ? Form HUD-50059, Owner?s Ce...

2022-001: Section 811, Assistance Listing No. 14.181 One tenant file was selected for testing. However, this tenant file could not be located. As a result, the following documentation could not be located to determine eligibility, as required by the HUD regulations: ? Form HUD-50059, Owner?s Certification of Compliance ? A completed and signed application ? The signed lease agreement ? The move-in and move-out inspection forms Recommendation: We recommend the Corporation establish procedures for maintaining tenant files to comply with HUD requirements for verification of tenant information, as required. Action Taken: Management agrees with the recommendation and will establish procedures with the managing agent to ensure all tenant files are maintained in accordance with HUD regulations.

View Audit 53271

Finding 42653 (2022-001)

Significant Deficiency 2022

Beloit Assisted Living, Inc. Hud #075-Ee099-Wah

WI

HUD Housing Programs

Beloit Assisted Living, Inc. will review their policies and procedures surrounding required replacement for reserve deposits when the requirement is adjusted by HUD.

View Audit 52524

Finding 42652 (2022-001)

Significant Deficiency 2022

Halls Ferry Manor, INC

MO

Internal Control / Segregation of Duties Allowable Costs / Cost Principles Cash Management

Recommendation: We recommend the Project review controls to include timely review of year-end financials and surplus cash calculation so surplus cash is deposited timely.

View Audit 51388

Finding 42648 (2022-004)

Significant Deficiency 2022

Isothermal Planning and Development Commission

NC

HUD Housing Programs Reporting Significant Deficiency

Finding: 22-04 Name of Contact Person: Charlotte Sullivan, Finance Director Corrective Action Plan: FRC has contracted with an independent CPA to complete the electronic filing of the 2021 and 2022 audited financial information to HUD. Proposed Completion Date: Immediately.

View Audit 50848

Finding 42647 (2022-002)

Material Weakness 2022

D H, Incorporated

OR

HUD Housing Programs Eligibility Material Weakness

Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Finance Director/ShelterCare 2. The corrective action planned: a. Pinehurst Management is the management agent overseeing property through 4/30/202...

Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Finance Director/ShelterCare 2. The corrective action planned: a. Pinehurst Management is the management agent overseeing property through 4/30/2023. A new management agent will be identified to take over the property after 4/30/2023. b. Ensure that the new managing agent employs an onsite manager with HUD compliance experience. c. Currently prioritizing recertifications by oldest first. d. Monthly review of TRACS reports to ensure recertifications are being completed in a timely manner. 3. The anticipated completion date: a. New processes will be implemented by 5/1/2023.

View Audit 50186

Finding 42615 (2022-001)

Significant Deficiency 2022

Elizabeth James Senior Housing

WA

HUD Housing Programs Special Tests & Provisions Cash Management

Contact Person(s): Hilary Prinz, Accounting Manager, 206-687-4080 Explanation and specific reasons for disagreement with the audit finding or that corrective action is not required (if applicable): Due to turnover of staff the residual receipt payment in the amount of $83,818 for 2021 audit was not ...

Contact Person(s): Hilary Prinz, Accounting Manager, 206-687-4080 Explanation and specific reasons for disagreement with the audit finding or that corrective action is not required (if applicable): Due to turnover of staff the residual receipt payment in the amount of $83,818 for 2021 audit was not made in 2022. Corrective action planned: The entire finance team has been familiarized with Elizabeth James residual receipt requirement. If there is staff turnover in the future everyone on the team is aware of the requirement. A repeating event reminder has been entered into the property accountant?s calendar, the property asset manager?s calendar, and the finance calendar causing multiple alerts to multiple people within the organization going forward. Anticipated completion date: The 2021 residual receipt deposit requirement in the amount of $83,818.00 was paid via check on March 20, 2023. Repeating calendar events have been completed as of March 29, 2023.

View Audit 44080

Finding 42567 (2022-002)

Material Weakness 2022

Ahoskie Housing Authority

NC

HUD Housing Programs Material Weakness Reporting

Corrective Action Plan For the year ended June 30, 2022 Section II - Financial Statement Findings Section III - Federal Award Findings and Questioned Costs Finding 2022-001 Name of Contact Person: Tarsha Dudley, Executive Director Corrective Action: We will prepare the Actual Modernizat...

Corrective Action Plan For the year ended June 30, 2022 Section II - Financial Statement Findings Section III - Federal Award Findings and Questioned Costs Finding 2022-001 Name of Contact Person: Tarsha Dudley, Executive Director Corrective Action: We will prepare the Actual Modernization Cost Certificates for all grant years that have been completed. Proposed Completion Date: Immediately

View Audit 38348

Finding 42566 (2022-003)

Material Weakness 2022

Ahoskie Housing Authority

NC

Eligibility HUD Housing Programs Material Weakness

Corrective Action Plan For the year ended June 30, 2022 Section II - Financial Statement Findings Section III - Federal Award Findings and Questioned Costs Finding 2022-002 Name of Contact Person: Tarsha Dudley, Executive Director Corrective Action: We will review our intake and rec...

Corrective Action Plan For the year ended June 30, 2022 Section II - Financial Statement Findings Section III - Federal Award Findings and Questioned Costs Finding 2022-002 Name of Contact Person: Tarsha Dudley, Executive Director Corrective Action: We will review our intake and recertification procedures. We will also review our tenant file monitoring procedures. Proposed Completion Date: Immediately

View Audit 38348

Finding 42537 (2022-002)

Significant Deficiency 2022

Zvago Cooperative at St. Anthony Park

MN

HUD Housing Programs

Housing and Urban Development Zvago Cooperative at St. Anthony Park respectfully submits the following corrective action plan for the year ended June 30, 2022. Westberg Eischens, PLLP 2630 1st Street South P.O. Box 362 Willmar, MN 56201 Audit Period: June 30, 2022 The findings from the June 3...

Housing and Urban Development Zvago Cooperative at St. Anthony Park respectfully submits the following corrective action plan for the year ended June 30, 2022. Westberg Eischens, PLLP 2630 1st Street South P.O. Box 362 Willmar, MN 56201 Audit Period: June 30, 2022 The findings from the June 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Summary of audit results does not include findings and is not addressed. Finding 2022-002 Recommendation: We recommend that the Cooperative replace the excess funds withdrawn from the general operating reserve and not withdraw funds in excess of the 20% without first receiving approval from HUD in the future. Action Taken: The Cooperative will replace the excess funds withdrawn. Planned Completion Date: September 30, 2022.

View Audit 45939

Finding 42536 (2022-001)

Significant Deficiency 2022

Zvago Cooperative at St. Anthony Park

MN

HUD Housing Programs

Housing and Urban Development Zvago Cooperative at St. Anthony Park respectfully submits the following corrective action plan for the year ended June 30, 2022. Westberg Eischens, PLLP 2630 1st Street South P.O. Box 362 Willmar, MN 56201 Audit Period: June 30, 2022 The findings from the June 3...

Housing and Urban Development Zvago Cooperative at St. Anthony Park respectfully submits the following corrective action plan for the year ended June 30, 2022. Westberg Eischens, PLLP 2630 1st Street South P.O. Box 362 Willmar, MN 56201 Audit Period: June 30, 2022 The findings from the June 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Summary of audit results does not include findings and is not addressed. Finding 2022-001 Recommendation: We recommend that the Cooperative immediately transfer into the general operating reserve the amount needed to come back into compliance. Action Taken: The Cooperative will make the transfer. Planned Completion Date: September 30, 2022.

View Audit 45939

Finding 42515 (2022-001)

None 2022

Lutheran Housing Services, Inc. D/b/a Luther Crest 042-11106-Wah-L8

OH

HUD Housing Programs Internal Control / Segregation of Duties

Finding Number: 2022-001 Condition: The Organization failed to make the required reserve for replacements deposits in the current fiscal year. Planned Corrective Action: Management detected the error and deposited the underfunded amount in March 2023. Management acknowledges noncompliance in the c...

Finding Number: 2022-001 Condition: The Organization failed to make the required reserve for replacements deposits in the current fiscal year. Planned Corrective Action: Management detected the error and deposited the underfunded amount in March 2023. Management acknowledges noncompliance in the current fiscal year and has taken measures to improve internal controls over compliance. Contact person responsible for corrective action: Lorinda Schalk, Chief Financial Officer / Treasurer Completion Date: March 1, 2023

View Audit 39222

Finding 42497 (2022-001)

None 2022

Main Street Baptist Manor, Inc.

KY

HUD Housing Programs

Corrective Action Plan August 2, 2022 Hicks & Associates CPAs 1795 Alysheba Way, Ste 6206 Lexington, KY 40509 U.S. Department of Housing and Urban Development (HUD): Main Street Baptist Manor, Inc. respectfully submits the following corrective action plan for the year ended March 31, 2022. Th...

Corrective Action Plan August 2, 2022 Hicks & Associates CPAs 1795 Alysheba Way, Ste 6206 Lexington, KY 40509 U.S. Department of Housing and Urban Development (HUD): Main Street Baptist Manor, Inc. respectfully submits the following corrective action plan for the year ended March 31, 2022. The finding from the March 31, 2022 Schedule of Findings and Questioned Costs is discussed below: FINDING ? MAJOR FEDERAL AWARD PROGRAM AUDIT 2022-001 Reserve for Replacements Withdrawal Recommendation: The Project has not had any prior compliance issues with the Reserve for Replacements. However, we recommend that the Project monitor their spending of Reserve for Replacements disbursements closely and only use the funds for the HUD approved purposes. Action Taken: Management acknowledges and agrees with the finding and the Project paid back the unapproved monies withdrawn from the Reserve for Replacements on August 2, 2022. Management concludes that corrective action is not necessary and does not expect this situation to arise again in the future If HUD has questions regarding this plan, please call Jean Peyton at (859)255-3334. Sincerely, ________________________________________________ Jean Peyton, Regional Property Manager Main Street Baptist Manor, Inc.

View Audit 38989

Finding 42481 (2022-001)

Significant Deficiency 2022

Berlin Retirement Homes, Inc.

MA

HUD Housing Programs

#2022-001 - Special Tests and Provisions - Extremely Low-Income Description: Units that became available during the year were not rented to the required percentage of tenants with extremely low income. Action Taken: There were several move-ins during the 15-month period ended December 31, 2022. Th...

#2022-001 - Special Tests and Provisions - Extremely Low-Income Description: Units that became available during the year were not rented to the required percentage of tenants with extremely low income. Action Taken: There were several move-ins during the 15-month period ended December 31, 2022. Three were before or during the transition to the current management company and thus the normal check for extremely low income was overlooked. Eastpoint Properties, Inc. has a policy whereby this information is checked as new tenants are selected.

View Audit 39156

Finding 42479 (2022-002)

Significant Deficiency 2022

Berlin Retirement Homes, Inc.

MA

HUD Housing Programs

#2022-002 - Eligibility - Tenant File Documentation Description: Tenant file was missing documentation of the Enterprise Income Verification (EIV) system reports. Action Taken: This was the result of an error made by the previous management company whereby the tenant's name was spelled incorrectly...

#2022-002 - Eligibility - Tenant File Documentation Description: Tenant file was missing documentation of the Enterprise Income Verification (EIV) system reports. Action Taken: This was the result of an error made by the previous management company whereby the tenant's name was spelled incorrectly. The system took time to be corrected for this issue and the EIV was properly obtained in 2023. Eastpoint Properties, Inc. maintains EIV for all tenants under the Section 8 Housing Assistance program.

View Audit 39156

Corrective Action Plans

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