Corrective Action Plans

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2022-001 (2021-002) Late Audit Report ? Other Non-Compliance Repeated with modification. Condition ? The audit report was submitted after September 30, 2022. The Housing Authority worked with the auditor to complete the audit timely; but, due to the complexity of accounting issues resulting from ...
2022-001 (2021-002) Late Audit Report ? Other Non-Compliance Repeated with modification. Condition ? The audit report was submitted after September 30, 2022. The Housing Authority worked with the auditor to complete the audit timely; but, due to the complexity of accounting issues resulting from absorbtions and the early due date the auditor was unable to meet deadline. Management Response - Eastern Regional Housing Authority will work with the auditor to find workable solutions for the next audit. Estimated Completion Date: September 30, 2023 Responsible Party: Deputy Director 2022-002Noncompliance with Special Tests and Provisions ? Rolling forward equity balances (Other Non-Compliance) Federal Program Information: Questioned Costs: Finding Agency: Department of Housing and Urban Development None Program Title: Section 8 Housing Choice Vouchers CFDA Number: 14.871 Compliance Requirement: Special Tests and Provisions Condition ? The equity balances for Section 8 Housing Choice Vouchers were not properly maintained between Administrative Fee Equity and HAP Equity. Management Response ? The staff shall correct the account balances, specifically in the HUD FDS and VMS records. Estimated Completion Date: March 31, 2023 Responsible Party: Deputy Director
Corrective Action Plan For the Year Ended June 30, 2022 Section II - Financial Statement Findings Section III - Federal Award Findings and Questioned Costs Finding 2022-002 Capital Fund Special Tests and Provisions - Wage Rate Requirements Name of Contact Person:...
Corrective Action Plan For the Year Ended June 30, 2022 Section II - Financial Statement Findings Section III - Federal Award Findings and Questioned Costs Finding 2022-002 Capital Fund Special Tests and Provisions - Wage Rate Requirements Name of Contact Person: Sandra Perry, Executive Director Corrective Action: Our procedures are being followed as to the obtaining of all required documentation for Capital Fund Expenditures. We will make every effort to put a proper file documentation system in place. Proposed Completion Date: Immediately.
Corrective Action Plan For the Year Ended June 30, 2022 Section II - Financial Statement Findings Section III - Federal Award Findings and Questioned Costs Finding 2022-001 Capital Fund Activities Allowed or Unallowed Name of Contact Person: Sandra Perry, Execut...
Corrective Action Plan For the Year Ended June 30, 2022 Section II - Financial Statement Findings Section III - Federal Award Findings and Questioned Costs Finding 2022-001 Capital Fund Activities Allowed or Unallowed Name of Contact Person: Sandra Perry, Executive Director Corrective Action: Our procedures are being followed as to the obtaining of all required documentation for Capital Fund Expenditures. We will make every effort to put a proper file documentation system in place. Proposed Completion Date: Immediately.
A. Current Findings on the Schedule of Findings and Questioned Costs 1. Finding 2022-001 a. Comments on the Finding and Recommendation: Management agrees with the finding and the recommendation provided by the auditor. b. Action(s) Taken or Planned on the Finding As noted in the finding, there was s...
A. Current Findings on the Schedule of Findings and Questioned Costs 1. Finding 2022-001 a. Comments on the Finding and Recommendation: Management agrees with the finding and the recommendation provided by the auditor. b. Action(s) Taken or Planned on the Finding As noted in the finding, there was staff turnover of key employees in the Finance department, and the submission of the form HUD-9250 was missed. Upon review of year end balances, the current Finance staff identified that we missed the HAP offset, and we contacted our HUD representative and rectified the situation. The offset was taken on the March 2023 HAP payment. The current accountant responsible for reconciling Frostburg's accounts has been provided education related to Notice H-2012-14. Monthly balance sheet reconciliations will be prepared by the accountant and reviewed by the Finance director, to ensure that required HAP offsets are made timely.
FINDINGS?FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Housing and Urban Development 2022-002 Public Housing Capital Fund ? Assistance Listing No. 14.872 Recommendation: The Housing Authority should timely submit a voucher to disburse funds for bills due and payable for work that has already bee...
FINDINGS?FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Housing and Urban Development 2022-002 Public Housing Capital Fund ? Assistance Listing No. 14.872 Recommendation: The Housing Authority should timely submit a voucher to disburse funds for bills due and payable for work that has already been performed or for items received. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Timely draws are being done Name(s) of the contact person(s) responsible for corrective action: Chris Bradburn Planned completion date for corrective action plan: 07/01/2022 If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call Cynthia Hall at 859-655-7306.
Corrective Action Plan Year ending June 30, 2022 Comment 2022-001 Comment Title: Allowability ? Internal Control over Payroll and General Disbursements In accordance with Uniform Guidance Section 200.511(a), the Corrective Action Plan must include findings related to the financial stateme...
Corrective Action Plan Year ending June 30, 2022 Comment 2022-001 Comment Title: Allowability ? Internal Control over Payroll and General Disbursements In accordance with Uniform Guidance Section 200.511(a), the Corrective Action Plan must include findings related to the financial statements which are required to be reported in accordance with Government Auditing Standards. Corrective Action Plan: We will continue to review the PRF terms and conditions to ensure compliance. Contact Person, Title, Phone: Jesse Navarro, CFO 831-710-1333 Anticipated Date of Completion: July 2022
View Audit 46674 Questioned Costs: $1
Finding 2022-003 ? Non-compliance with Internal Procurement Policy Capital Fund Program ? Assistance Listing No. 14.872, Grant Period: Fiscal Year-End June 30, 2022 Corrective Action The Authority will attain certification against suspension and debarment or search the EPLS for prospective contract...
Finding 2022-003 ? Non-compliance with Internal Procurement Policy Capital Fund Program ? Assistance Listing No. 14.872, Grant Period: Fiscal Year-End June 30, 2022 Corrective Action The Authority will attain certification against suspension and debarment or search the EPLS for prospective contractors prior to awarding contracts. The Authority?s Executive Director, Africa Porter, has assumed the responsibility of executing this corrective action as of April 1, 2023.
View Audit 39384 Questioned Costs: $1
Finding 2022-004 ? Unallowable Use of Public Housing Program Funds Public Housing Program ? Assistance Listing No. 14.850a, Grant Period: Fiscal Year-End June 30, 2022 Corrective Action The Authority review allowable Public Housing Program versus COCC expenditures in HUD Handbook 7575.1 and refrain...
Finding 2022-004 ? Unallowable Use of Public Housing Program Funds Public Housing Program ? Assistance Listing No. 14.850a, Grant Period: Fiscal Year-End June 30, 2022 Corrective Action The Authority review allowable Public Housing Program versus COCC expenditures in HUD Handbook 7575.1 and refrain from charging COCC expenditures to the Public Housing Program. The Authority?s Executive Director, Africa Porter, has assumed the responsibility of executing this corrective action as of April 1, 2023.
Finding 2022-002 ? Insufficient Collateralization of Deposits Public Housing Program ? Assistance Listing No. 14.850a, Grant Period: Fiscal Year-End June 30, 2022 Corrective Action The Authority will monitor security over bank deposits regularly. The Authority?s Executive Director, Africa Porter, ...
Finding 2022-002 ? Insufficient Collateralization of Deposits Public Housing Program ? Assistance Listing No. 14.850a, Grant Period: Fiscal Year-End June 30, 2022 Corrective Action The Authority will monitor security over bank deposits regularly. The Authority?s Executive Director, Africa Porter, has assumed the responsibility of executing this corrective action as of April 1, 2023.
Corrective Action Plan Marygrove Nonprofit Housing Corp II, dba McGivney Bethune Apartments Project No. 044-EE011 Year Ended December 31, 2022 September 28, 2023 FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 2022-001 ? Eligibility - Tenant File Documentation Finding Type. Material noncompliance; ...
Corrective Action Plan Marygrove Nonprofit Housing Corp II, dba McGivney Bethune Apartments Project No. 044-EE011 Year Ended December 31, 2022 September 28, 2023 FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 2022-001 ? Eligibility - Tenant File Documentation Finding Type. Material noncompliance; Material weakness in internal controls over compliance (Eligibility) Federal programs U.S. Department of Housing and Urban Development Supportive Housing for the Elderly (CFDA# 14.157) Condition. Out of a sample of 8 tenant files, it was noted: 1. One out of eight instances where a tenant EIV was not run within 90 days of move in, however third party support was received upon move in; 2. One out of eight instances where a tenant's saving account was not verified by a third party; 3.Two out of eight instances where a tenant file was missing completely or missing substantial documentation used to support the tenant assistance payment. Further, we noted that a tenant waitlist was not maintained during the year. Effect. As a result of this condition, certain tenant files did not contain all required supporting documentation. Plan. Management agrees with finding 2022-001. All files are to be inspected in the current fiscal year to ensure compliance with HUD regulations. File maintenance will be competed following each move in and annual recertification. In addition to one-on-one training, the housing administrator has signed up for additional training including a WebEx on annual recertification and a basic EIV course. Additional training sessions are forthcoming. Contact Person Responsible for This Corrective Action: Laura Maisevich, Senior Housing Manager Anticipated completion date: December 31, 2023
View Audit 49584 Questioned Costs: $1
Triangle Elderly Housing Corp. 1363 W. Market Street Smithfield, NC 27577 Office: (919) 934-6066 Corrective Action Plan Name of auditee: Triangle Elderly Housing Corp. HUD auditee identification number: FHA/Contract #053-11250 Name of audit firm: O. Douglas Covington, C.P.A., P.A. Period cove...
Triangle Elderly Housing Corp. 1363 W. Market Street Smithfield, NC 27577 Office: (919) 934-6066 Corrective Action Plan Name of auditee: Triangle Elderly Housing Corp. HUD auditee identification number: FHA/Contract #053-11250 Name of audit firm: O. Douglas Covington, C.P.A., P.A. Period covered by the audit: January 1, 2022 thru December 31, 2022 CAP prepared by: Name: Renee Davis Position: Housing Manager Telephone: (919) 934-6066 2. Finding 2022-002 a. Comments on the Finding and Each Recommendation We are in agreement with the finding. b. Action(s) Taken or Planned on the finding The New Hires, Multiple Subsidy, Deceased Tenant & Identity Verification reports are current from May 2023 and will be reviewed and properly documented monthly.
Triangle Elderly Housing Corp. 1363 W. Market Street Smithfield, NC 27577 Office: (919) 934-6066 Corrective Action Plan Name of auditee: Triangle Elderly Housing Corp. HUD auditee identification number: FHA/Contract #053-11250 Name of audit firm: O. Douglas Covington, C.P.A., P.A. Period cove...
Triangle Elderly Housing Corp. 1363 W. Market Street Smithfield, NC 27577 Office: (919) 934-6066 Corrective Action Plan Name of auditee: Triangle Elderly Housing Corp. HUD auditee identification number: FHA/Contract #053-11250 Name of audit firm: O. Douglas Covington, C.P.A., P.A. Period covered by the audit: January 1, 2022 thru December 31, 2022 CAP prepared by: Name: Renee Davis Position: Housing Manager Telephone: (919) 934-6066 4. Finding 2022-004 a. Comments on the Finding and Each Recommendation We are in agreement with the finding. b. Action(s) Taken or Planned on the finding A new Housing Manager was hired effective 7/15/2023; however, the 2022 Preventative Maintenance Schedule has not been located in the former managers office. A new preventative maintenance schedule has been created and documented and will be properly maintained going forward.
Name of auditee: Triangle Elderly Housing Corp. HUD auditee identification number: FHA/Contract #053-11250 Name of audit firm: O. Douglas Covington, C.P.A., P.A. Period covered by the audit: January 1, 2022 thru December 31, 2022 CAP prepared by: Name: Renee Davis Position: Housi...
Name of auditee: Triangle Elderly Housing Corp. HUD auditee identification number: FHA/Contract #053-11250 Name of audit firm: O. Douglas Covington, C.P.A., P.A. Period covered by the audit: January 1, 2022 thru December 31, 2022 CAP prepared by: Name: Renee Davis Position: Housing Manager Telephone: (919) 934-6066 3. Finding 2022-003 a. Comments on the Finding and Each Recommendation We are in agreement with the finding. b. Action(s) Taken or Planned on the finding Renee Davis was hired as the new Housing Manager and all tenant security deposit refunds are currently in compliance for any move outs processed subsequent to her being hired.
Triangle Elderly Housing Corp. 1363 W. Market Street Smithfield, NC 27577 Office: (919) 934-6066 Corrective Action Plan Name of auditee: Triangle Elderly Housing Corp. HUD auditee identification number: FHA/Contract #053-11250 Name of audit firm: O. Douglas Covington, C.P.A., P.A. Period cove...
Triangle Elderly Housing Corp. 1363 W. Market Street Smithfield, NC 27577 Office: (919) 934-6066 Corrective Action Plan Name of auditee: Triangle Elderly Housing Corp. HUD auditee identification number: FHA/Contract #053-11250 Name of audit firm: O. Douglas Covington, C.P.A., P.A. Period covered by the audit: January 1, 2022 thru December 31, 2022 CAP prepared by: Name: Renee Davis Position: Housing Manager Telephone: (919) 934-6066 1. Finding 2022-001 a. Comments on the Finding and Each Recommendation We are in agreement with the finding. b. Action(s) Taken or Planned on the finding Renee Davis was hired as the new Housing Manager effective 7/15/2023 and has begun performing the required Unit inspections.
COA Senior Housing, Inc. 1363 W. Market Street Smithfield, NC 27577 Office: (919) 934-6066 Corrective Action Plan Name of auditee: COA Senior Housing, Inc. HUD auditee identification number: FHA/Contract #053-EE029 Name of audit firm: O. Douglas Covington, C.P.A., P.A. Period covered by the a...
COA Senior Housing, Inc. 1363 W. Market Street Smithfield, NC 27577 Office: (919) 934-6066 Corrective Action Plan Name of auditee: COA Senior Housing, Inc. HUD auditee identification number: FHA/Contract #053-EE029 Name of audit firm: O. Douglas Covington, C.P.A., P.A. Period covered by the audit: January 1, 2022 thru December 31, 2022 CAP prepared by: Name: Renee Davis Position: Housing Manager Telephone: (919) 934-6066 2. Finding 2022-002 a. Comments on the Finding and Each Recommendation We are in agreement with the finding. b. Action(s) Taken or Planned on the finding The New Hires, Multiple Subsidy, Deceased Tenant & Identity Verification reports are current from May 2023 and will be reviewed and properly documented monthly.
COA Senior Housing, Inc. 1363 W. Market Street Smithfield, NC 27577 Office: (919) 934-6066 Corrective Action Plan Name of auditee: COA Senior Housing, Inc. HUD auditee identification number: FHA/Contract #053-EE029 Name of audit firm: O. Douglas Covington, C.P.A., P.A. Period covered by the a...
COA Senior Housing, Inc. 1363 W. Market Street Smithfield, NC 27577 Office: (919) 934-6066 Corrective Action Plan Name of auditee: COA Senior Housing, Inc. HUD auditee identification number: FHA/Contract #053-EE029 Name of audit firm: O. Douglas Covington, C.P.A., P.A. Period covered by the audit: January 1, 2022 thru December 31, 2022 CAP prepared by: Name: Renee Davis Position: Housing Manager Telephone: (919) 934-6066 1. Finding 2022-001 a. Comments on the Finding and Each Recommendation We are in agreement with the finding. b. Action(s) Taken or Planned on the finding A new Housing Manager was hired effective 7/15/2023; however, the 2022 Preventative Maintenance Schedule has not been located in the former managers office. A new preventative maintenance schedule has been created and documented and will be properly maintained going forward.
Name of Contact Person: Samuel A. Jones, President, Amurcon Realty Co., Managing Agent Corrective Action: Residual receipts were not remitted to the residual receipts account in a timely manner. Residual receipts are required to be remitted within 60 days of year-end. In order to avoid this issue i...
Name of Contact Person: Samuel A. Jones, President, Amurcon Realty Co., Managing Agent Corrective Action: Residual receipts were not remitted to the residual receipts account in a timely manner. Residual receipts are required to be remitted within 60 days of year-end. In order to avoid this issue in the future, surplus cash will be calculated prior to the audit. Proposed Completion Date: This plan was implemented on September 17, 2022, and will be used for all audits going forward.
Recommendation: Training of staff should be performed to bring the staff up to date with the implementation of proper storage and documentation of tenant files and all tenant files should be reviewed to ensure all proper documentation is stored within the files. Action Taken: Pono Homes, lnc. will ...
Recommendation: Training of staff should be performed to bring the staff up to date with the implementation of proper storage and documentation of tenant files and all tenant files should be reviewed to ensure all proper documentation is stored within the files. Action Taken: Pono Homes, lnc. will review all of its tenant files to ensure proper storage and documentation of tenant files.
Recommendation: Training of staff should be performed to bring the staff up to date with the implementation of all residual receipts compliance requirements. Action Taken: The Organization will request HUD approval to pay back the excess residual receipts balance.
Recommendation: Training of staff should be performed to bring the staff up to date with the implementation of all residual receipts compliance requirements. Action Taken: The Organization will request HUD approval to pay back the excess residual receipts balance.
View Audit 51243 Questioned Costs: $1
Recommendation: ln conjunction with Pono Homes, lnc. and their local HUD field office, it was determined that the related party should invoice the Organization for project expenses on a monthly basis. ln turn, Pono Homes, lnc. should pay the invoice amount on a monthly basis. Action Taken: The aud...
Recommendation: ln conjunction with Pono Homes, lnc. and their local HUD field office, it was determined that the related party should invoice the Organization for project expenses on a monthly basis. ln turn, Pono Homes, lnc. should pay the invoice amount on a monthly basis. Action Taken: The auditors have worked with the auditee in conjunction with their local HUD field office to determine a course of action. All parties agreed with the recommendation to avoid unauthorized distributions.
View Audit 51243 Questioned Costs: $1
View of Responsible Officials and Planned Corrective Actions ? Surplus cash is calculated on a monthly basis. All residual receipts are required to be deposited in a separate federally insured account within 60 days of the fiscal year-end. Burrell Housing Springfield deposited cash surplus into a re...
View of Responsible Officials and Planned Corrective Actions ? Surplus cash is calculated on a monthly basis. All residual receipts are required to be deposited in a separate federally insured account within 60 days of the fiscal year-end. Burrell Housing Springfield deposited cash surplus into a residual receipts account for fiscal year-end June 31, 2021, however the funds were not deposited until after the 60-day deadline. Written instructions are included on the surplus cash calculation spreadsheet to ensure compliance. Responsible party is now Cris Desjardins, Senior Accountant.
a. Comments on the Finding and Each Recommendation - Too much was distributed from the replacement reserve in 2021. The Company should repay the replacement reserve $7,486. Management agrees with the finding and recommendation. b. Action Planned on the Finding - Due to cash flow constraints, the ...
a. Comments on the Finding and Each Recommendation - Too much was distributed from the replacement reserve in 2021. The Company should repay the replacement reserve $7,486. Management agrees with the finding and recommendation. b. Action Planned on the Finding - Due to cash flow constraints, the Company was not able to repay the replacement reserve. The Company will repay the replacement reserve when cash is available. If cash becomes available, the anticipated completion date is June 30, 2023. Terry Burns is the auditee official responsible for completing this task.
View Audit 49930 Questioned Costs: $1
a. Comments on the Finding and Each Recommendation - The replacement reserve is underfunded at June 30, 2022. The project should make a deposit to the replacement reserve account in the amount of $291,545 or negotiate with HUD to suspend the debt service savings deposit. Management agrees with the...
a. Comments on the Finding and Each Recommendation - The replacement reserve is underfunded at June 30, 2022. The project should make a deposit to the replacement reserve account in the amount of $291,545 or negotiate with HUD to suspend the debt service savings deposit. Management agrees with the finding and recommendation. b. Action Planned on the Finding - Due to the financial situation the Company is in at June 30, 2022, making this deposit is impossible. HUD has agreed to suspend the monthly required debt service savings deposit effective September 1, 2019. Management is negotiating with HUD to get the past debt service saving deposit requirement suspended permanently. If management is successful in negotiations with HUD, the anticipated completion date is June 30, 2023. Terry Burns is the auditee official responsible for communicating with HUD.
View Audit 49930 Questioned Costs: $1
a. Comments on the Finding and Each Recommendation - Too much was distributed from the replacement reserve in 2020. The Company should repay the nonprofit sponsor?s foundation $1,500. Management agrees with the finding and recommendation. b. Action Planned on the Finding - Due to cash flow constr...
a. Comments on the Finding and Each Recommendation - Too much was distributed from the replacement reserve in 2020. The Company should repay the nonprofit sponsor?s foundation $1,500. Management agrees with the finding and recommendation. b. Action Planned on the Finding - Due to cash flow constraints, the Company was not able to repay the nonprofit sponsor?s foundation. The Company will repay the nonprofit sponsor?s foundation when cash is available. If cash becomes available, the anticipated completion date is June 30, 2023. Terry Burns is the auditee official responsible for completing this task.
View Audit 49930 Questioned Costs: $1
a. Comments on the Finding and Each Recommendation - Too much was distributed from the replacement reserve in 2019. The Company should repay the nonprofit sponsor?s foundation $3,300. Management agrees with the finding and recommendation. b. Action Planned on the Finding - Due to cash flow constr...
a. Comments on the Finding and Each Recommendation - Too much was distributed from the replacement reserve in 2019. The Company should repay the nonprofit sponsor?s foundation $3,300. Management agrees with the finding and recommendation. b. Action Planned on the Finding - Due to cash flow constraints, the Company was not able to repay the nonprofit sponsor?s foundation. The Company will repay the nonprofit sponsor?s foundation when cash is available. If cash becomes available, the anticipated completion date is June 30, 2023. Terry Burns is the auditee official responsible for completing this task.
View Audit 49930 Questioned Costs: $1
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