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Corrective Action Plans

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Finding 519421 (2024-001)
Significant Deficiency 2024
Catholic Charities of the Archdiocese of St. Paul and Minneapolis
MN
Internal Control / Segregation of Duties Special Tests & Provisions Questioned Costs
Finding Summary: Catholic Charities internal controls did not operate as designed, which resulted in rent reasonableness tests not being performed timely and/or reviewed before the rent was paid for two of the transactions reviewed by the auditors. Corrective Action Plan: The organization’s Sr Di...
Finding Summary: Catholic Charities internal controls did not operate as designed, which resulted in rent reasonableness tests not being performed timely and/or reviewed before the rent was paid for two of the transactions reviewed by the auditors. Corrective Action Plan: The organization’s Sr Division Director Housing Stability will implement a rent reasonableness completion and review process. Responsible Individuals: Chief Program Officer Anticipated Completion Date: June 30, 2025
View Audit 338393
City of Westminster, Maryland
MD
Eligibility HUD Housing Programs Questioned Costs § 200.303
The City's Department of Housing has an established policy in place for determination of initial program eligibility as well as determination of continued program eligibility. The City's Department of Housing will review its procedures for executing Housing Assistance Payment (HAP) contracts and a...
The City's Department of Housing has an established policy in place for determination of initial program eligibility as well as determination of continued program eligibility. The City's Department of Housing will review its procedures for executing Housing Assistance Payment (HAP) contracts and amendments and make any necessary procedural adjustments to ensure that ineligible families do not receive program assistance. The City's Department of Housing will enhance its quality control review in this area and provide additional guidance to staff as necessary.
View Audit 338355
City of Westminster, Maryland
MD
HUD Housing Programs Questioned Costs
The City's Department of Housing has an established policy for outlining and tracking documents required for determining initial program eligibility for applicants as well as continued program eligibility for program participants. The policy also addresses the determination and documentation of rent...
The City's Department of Housing has an established policy for outlining and tracking documents required for determining initial program eligibility for applicants as well as continued program eligibility for program participants. The policy also addresses the determination and documentation of rent reasonableness. The department will enhance its quality control review in this area and provide additional guidance to staff as necessary.
View Audit 338355
City of Westminster, Maryland
MD
HUD Housing Programs Questioned Costs
The City's Director of Housing will keep abreast of when the "General Depository Agreement," HUD Form 51999 (GDA) expires and will promptly notify the Director of Finance. The City's Director of Finance will ensure a new depository agreement is signed.
The City's Director of Housing will keep abreast of when the "General Depository Agreement," HUD Form 51999 (GDA) expires and will promptly notify the Director of Finance. The City's Director of Finance will ensure a new depository agreement is signed.
View Audit 338355
City of Westminster, Maryland
MD
HUD Housing Programs
The City's Housing Department has reviewed its policy on Housing Quality Standards (HQS) deficiencies and extensions for correction of identified deficiencies and has made procedural adjustments to ensure that any deficiency correction extension is included in the participant file.
The City's Housing Department has reviewed its policy on Housing Quality Standards (HQS) deficiencies and extensions for correction of identified deficiencies and has made procedural adjustments to ensure that any deficiency correction extension is included in the participant file.
View Audit 338355
Ahepa 284, Inc.
SC
Questioned Costs HUD Housing Programs Reporting
When cash becomes available, the Organization will deposit the underfunded amount into the replacement reserve account.
When cash becomes available, the Organization will deposit the underfunded amount into the replacement reserve account.
View Audit 338161 Questioned Costs: $1
Finding 519309 (2024-001)
Significant Deficiency 2024
Ahepa 310-Xii, Inc.
AL
Reporting HUD Housing Programs
Management agrees with the finding and has made the transfer into the replacement reserve account.
Management agrees with the finding and has made the transfer into the replacement reserve account.
View Audit 338151
Finding 519300 (2024-001)
Significant Deficiency 2024
Ahepa 310-Xi, Inc.
AL
Reporting HUD Housing Programs
Management agrees with the finding and has made the transfer into the replacement reserve account.
Management agrees with the finding and has made the transfer into the replacement reserve account.
View Audit 338108
Finding 519299 (2024-001)
Material Weakness 2024
United Winthrop Tower Cooperative
IL
HUD Housing Programs Internal Control / Segregation of Duties
CORRECTIVE ACTION PLAN FOR AUDIT FINDING 2024-001 The Organization agrees with the finding. The Organization has agreed to start performing physical inspections again, as required by HUD. Contact: Kalisha France, Regional Property Manager Completion Date: November 6, 2024
CORRECTIVE ACTION PLAN FOR AUDIT FINDING 2024-001 The Organization agrees with the finding. The Organization has agreed to start performing physical inspections again, as required by HUD. Contact: Kalisha France, Regional Property Manager Completion Date: November 6, 2024
View Audit 338095
Finding 519286 (2024-002)
Significant Deficiency 2024
Morgan County Housing Authority
IL
HUD Housing Programs
MCHA has hired a full time HCV Specialist who is attending training. With a fulltime HCV Specialist MCHA will now be able to have another employee perform quality control on the files to make sure the correct utility allowances and voucher sizes are being used. We will address any discrepancies prom...
MCHA has hired a full time HCV Specialist who is attending training. With a fulltime HCV Specialist MCHA will now be able to have another employee perform quality control on the files to make sure the correct utility allowances and voucher sizes are being used. We will address any discrepancies promptly to avoid any excessive rent burdens for tenants or incorrectly calculated HAP payments.
View Audit 338035
Pike County Housing Authority
KY
HUD Housing Programs Special Tests & Provisions Matching / Level of Effort / Earmarking
When the Section 202 projects are able to reimburse the Authority for expenses paid on their behalf, the inter-program receivable will be settled.
When the Section 202 projects are able to reimburse the Authority for expenses paid on their behalf, the inter-program receivable will be settled.
View Audit 337701
Finding 519119 (2024-005)
Material Weakness 2024
City of Detroit, Michigan
MI
Subrecipient Monitoring Questioned Costs Program Income § 200.303
Federal Program, Assistance Listing Number and Name - ALN 14.239, Department of Housing and Urban Development, Home Investment Partnerships Program Condition: Original Finding Description - The City is required to track and report program income within HUD’s Integrated Disbursement and Information ...
Federal Program, Assistance Listing Number and Name - ALN 14.239, Department of Housing and Urban Development, Home Investment Partnerships Program Condition: Original Finding Description - The City is required to track and report program income within HUD’s Integrated Disbursement and Information System (IDIS) and the general ledger. The city reported fiscal 2024 program income in fiscal 2025. Contact Person Responsible for Corrective Action / Anticipated Completion Date - Regina Greear, Julie Schneider; Anticipated completion date: June 2025 Planned Corrective Action - The city is in the process of enhancing processes and controls to ensure timely, accurate and consistent receipts of the program income and the reconciliations.
View Audit 337640
Finding 519116 (2024-004)
Material Weakness 2024
City of Detroit, Michigan
MI
Subrecipient Monitoring Questioned Costs Matching / Level of Effort / Earmarking § 200.303
Federal Program, Assistance Listing Number and Name - ALN 14.239, Department of Housing and Urban Development, Home Investment Partnerships Program Condition: Original Finding Description - The City’s on-site inspections for compliance with the housing quality standards are triggered by City’s proc...
Federal Program, Assistance Listing Number and Name - ALN 14.239, Department of Housing and Urban Development, Home Investment Partnerships Program Condition: Original Finding Description - The City’s on-site inspections for compliance with the housing quality standards are triggered by City’s process to audit developers for compliance with HOME eligibility requirements. This basis is more restrictive than Federal requirements for Housing Quality Inspections At the end of an inspection cycle a certificate of completion is completed and signed by the responsible inspector. The City did not have effective controls to ensure the certificate of completion, is reviewed for completeness and accuracy. The City did not inspect the 20% of the units, as required by their policy. Contact Person Responsible for Corrective Action / Anticipated Completion Date - Julie Schneider; Anticipated completion date: June 2025 Planned Corrective Action - The City will review its processes and implement additional controls to ensure certificates of completion are reviewed for completeness and accuracy and to verify 20% of the units are inspected to comply with the HOME Program manual and federal regulations related to Housing Quality Standards.
View Audit 337640
Finding 519102 (2024-003)
Significant Deficiency 2024
Baraga County Memorial Hospital
MI
HUD Housing Programs Special Tests & Provisions Significant Deficiency
Federal Agency Name: U.S. Department of Housing and Urban Development Assistance Listing Number: 14.128 Program Name: Mortgage Insurance for Hospitals Compliance Requirement: Special Tests and Provisions Type of Finding: Significant Deficiency in Internal Control Over Compliance and Noncompliance Fi...
Federal Agency Name: U.S. Department of Housing and Urban Development Assistance Listing Number: 14.128 Program Name: Mortgage Insurance for Hospitals Compliance Requirement: Special Tests and Provisions Type of Finding: Significant Deficiency in Internal Control Over Compliance and Noncompliance Finding Summary: The Hospital has amounts due from affiliate of $697,310 that are older than 90 days and is in violation of a loan covenant from HUD. Responsible Individuals: Gail Jestila, CFO Corrective Action Plan: Management implemented a repayment plan with affiliate to reduce amounts outstanding. Anticipated Completion Date: Ongoing
View Audit 337593
Finding 519018 (2024-001)
Material Weakness 2024
Housing Authority of the City of Norwalk
CT
HUD Housing Programs Questioned Costs Eligibility
Views of responsible officials and planned corrective action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Moving to Work Demonstration Program to ensure that established internal control policies are being followed on a timely basis. Adam Bov...
Views of responsible officials and planned corrective action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Moving to Work Demonstration Program to ensure that established internal control policies are being followed on a timely basis. Adam Bovilsky, Executive Director, is responsible for implementing this corrective action by March 31, 2025.
View Audit 337522 Questioned Costs: $1
Finding 519017 (2024-001)
Significant Deficiency 2024
Pine Cone Manor, Inc. 092-Ee039-Wac
MN
Questioned Costs HUD Housing Programs Significant Deficiency
HUD Section 202, Capital Advance – Assistance Listing No. 14.157 Recommendation: Management should implement a review process of the management fee rate upon any changes to that rate or system utilized to calculate that rate to ensure the HUD approved rate is utilized. Management should repay the am...
HUD Section 202, Capital Advance – Assistance Listing No. 14.157 Recommendation: Management should implement a review process of the management fee rate upon any changes to that rate or system utilized to calculate that rate to ensure the HUD approved rate is utilized. Management should repay the amount due the Organization. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The controller will annually review the calculation of the management fee that is being billed to the property by the accounting manager to validate the amount is in compliance with HUD form 9839-B. The overpayment from fiscal year 2024 was corrected in October 2024 Name of the contact person responsible for corrective action: Troy Marschel. Planned completion date for corrective action plan: 10/1/2024
View Audit 337517 Questioned Costs: $1
Finding 518998 (2024-001)
Material Weakness 2024
Ahepa West Palm Beach, Inc.
FL
Reporting Questioned Costs HUD Housing Programs
Management agrees with the finding and has made the transfer of cash back to the property.
Management agrees with the finding and has made the transfer of cash back to the property.
View Audit 337482 Questioned Costs: $1
Finding 518997 (2024-002)
Significant Deficiency 2024
Mizpah Assisted Living Services, INC
MO
HUD Housing Programs Reporting
Section 232 Insured Mortgage Note Payable– Assistance Listing No. 14.129 Recommendation: We recommend review of controls to include processes to ensure timely submission of quarterly performance reporting requirements. Explanation of disagreement with audit finding: There is no disagreement with the...
Section 232 Insured Mortgage Note Payable– Assistance Listing No. 14.129 Recommendation: We recommend review of controls to include processes to ensure timely submission of quarterly performance reporting requirements. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Submissions have been made and controls will be reviewed to ensure timely submissions in the future. Name(s) of the contact person(s) responsible for corrective action: Joe Girardi, CFO Planned completion date for corrective action plan: November 2024
View Audit 337480
Finding 518995 (2024-001)
Significant Deficiency 2024
Ahepa 78 Phase Iv, Inc.
IN
HUD Housing Programs Questioned Costs Reporting
The management agent will repay the funds on behalf of the related party housing project until that property has funds available, pending HUD approval.
The management agent will repay the funds on behalf of the related party housing project until that property has funds available, pending HUD approval.
View Audit 337474
Finding 518994 (2024-001)
Significant Deficiency 2024
Ahepa/dop 54, Inc.
TX
Cash Management HUD Housing Programs Reporting
Management agrees with the finding and has made the transfer into the replacement reserve account.
Management agrees with the finding and has made the transfer into the replacement reserve account.
View Audit 337466
Ahepa 60, Inc.
PA
Questioned Costs HUD Housing Programs Reporting
Management agrees with the finding and will request that the surplus cash payment be returned to the property.
Management agrees with the finding and will request that the surplus cash payment be returned to the property.
View Audit 337462 Questioned Costs: $1
Finding 518992 (2024-001)
Significant Deficiency 2024
Ahepa 3, Inc.
AL
HUD Housing Programs Reporting Internal Control / Segregation of Duties
Management deposited back the $14,068.
Management deposited back the $14,068.
View Audit 337453
Finding 518991 (2024-001)
Material Weakness 2024
Ahepa 78 Phase Vi, Inc.
IN
HUD Housing Programs Reporting Matching / Level of Effort / Earmarking
Management agrees with the finding and the funds were promptly repaid within the same month.
Management agrees with the finding and the funds were promptly repaid within the same month.
View Audit 337450
Finding 518886 (2024-003)
Significant Deficiency 2024
Northeast Oregon Housing Authority
OR
HUD Housing Programs Questioned Costs Special Tests & Provisions
Authority Response: The Authority has recognized the deficiencies in the Housing Voucher Cluster and will implement internal control procedures that will ensure compliance with federal regulations. Sarah Parker, Executive Director, was designated to be responsible for implementing this corrective ac...
Authority Response: The Authority has recognized the deficiencies in the Housing Voucher Cluster and will implement internal control procedures that will ensure compliance with federal regulations. Sarah Parker, Executive Director, was designated to be responsible for implementing this corrective action by March 31, 2025.
View Audit 337316 Questioned Costs: $1
Finding 518885 (2024-002)
Significant Deficiency 2024
Northeast Oregon Housing Authority
OR
Questioned Costs HUD Housing Programs Significant Deficiency
Authority Response: The Authority has recognized the significant deficiency in the Housing Voucher Cluster and will implement internal control procedures that will ensure compliance with federal regulations. Sarah Parker, Executive Director, was designated to be responsible for implementing this cor...
Authority Response: The Authority has recognized the significant deficiency in the Housing Voucher Cluster and will implement internal control procedures that will ensure compliance with federal regulations. Sarah Parker, Executive Director, was designated to be responsible for implementing this corrective action by March 31, 2025.
View Audit 337316 Questioned Costs: $1
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