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Corrective Action Plans

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The Housing Authority of Lafourche Parish
LA
Questioned Costs HUD Housing Programs Subrecipient Monitoring
The Authority will implement and execute increased monitoring and approval procedures over the program admittance process. Erial Branch, Executive Director, has assumed the responsibility of implementing and executing increased monitoring and approval procedures over the program admittance process,...
The Authority will implement and execute increased monitoring and approval procedures over the program admittance process. Erial Branch, Executive Director, has assumed the responsibility of implementing and executing increased monitoring and approval procedures over the program admittance process, and anticipates the strengthened controls to be in place by August 1, 2024.
View Audit 310302 Questioned Costs: $1
The Housing Authority of Lafourche Parish
LA
HUD Housing Programs Material Weakness Reporting
The Authority will complete and submit its Unaudited Financial Data Schedule to REAC within two months of its fiscal year-end. Erial Branch, Executive Director, has assumed the responsibility of assuring completion and submission of the Authority’s Unaudited Financial Data Schedule to REAC within t...
The Authority will complete and submit its Unaudited Financial Data Schedule to REAC within two months of its fiscal year-end. Erial Branch, Executive Director, has assumed the responsibility of assuring completion and submission of the Authority’s Unaudited Financial Data Schedule to REAC within two months of its fiscal year-end, and expects this instance of noncompliance to be resolved by November 30, 2024.
View Audit 310302
Finding 403159 (2023-002)
Material Weakness 2023
The Housing Authority of Lafourche Parish
LA
Procurement, Suspension & Debarment HUD Housing Programs
The Authority will attain certification against suspension and debarment or search the EPLS for prospective contractors prior to awarding contracts. The Authority’s Executive Director, Erial Branch, has assumed the responsibility of executing this corrective action as of July 1, 2024.
The Authority will attain certification against suspension and debarment or search the EPLS for prospective contractors prior to awarding contracts. The Authority’s Executive Director, Erial Branch, has assumed the responsibility of executing this corrective action as of July 1, 2024.
View Audit 310302
Finding 403157 (2023-004)
Significant Deficiency 2023
The Housing Authority of Lafourche Parish
LA
HUD Housing Programs Eligibility Significant Deficiency
The Authority will implement and execute strengthened controls over tenant file documentation maintenance processes and procedures. Erial Branch, Executive Director, has assumed the responsibility of executing strengthened controls over tenant file documentation maintenance as of September 1, 2024.
The Authority will implement and execute strengthened controls over tenant file documentation maintenance processes and procedures. Erial Branch, Executive Director, has assumed the responsibility of executing strengthened controls over tenant file documentation maintenance as of September 1, 2024.
View Audit 310302
El Proyecto Del Barrio, Inc.
CA
Subrecipient Monitoring Eligibility HUD Housing Programs
El Proyecto will implement monitoring measures by grant supervising staff to ensure that typos entered into any system are reviewed before final submission. Person Responsible: Haimanot Fekadu Position of Responsible Party: Youth Source Center Sun Valley Completion Date: September 30, 2024
El Proyecto will implement monitoring measures by grant supervising staff to ensure that typos entered into any system are reviewed before final submission. Person Responsible: Haimanot Fekadu Position of Responsible Party: Youth Source Center Sun Valley Completion Date: September 30, 2024
View Audit 310230
Finding 402900 (2023-001)
Significant Deficiency 2023
Mid-East Regional Housing Authority
NC
HUD Housing Programs Eligibility Reporting
Mid-East Regional Housing Authority Corrective Action Plan for the year ended September 30, 2023 Section II - Financial Statement Findings - None Section III - Federal Award Findings and Questioned Costs Finding 2023-001 Name of Contact Person: Lynn Alligood Executive Director Corrective Action: ...
Mid-East Regional Housing Authority Corrective Action Plan for the year ended September 30, 2023 Section II - Financial Statement Findings - None Section III - Federal Award Findings and Questioned Costs Finding 2023-001 Name of Contact Person: Lynn Alligood Executive Director Corrective Action: We will implement proper internal control procedures for the Housing Choice Voucher program eligibility requirements. Proposed Completion Date: Immediately
View Audit 310158
Community Apartments Corporation of Wilson County #3
NC
HUD Housing Programs
Corrective Action Plan: The Project is doing all that is within its control to get the vacant units rented. Auditee Contact: John Nash (The Arc of North Carolina, Inc.), Management Agent
Corrective Action Plan: The Project is doing all that is within its control to get the vacant units rented. Auditee Contact: John Nash (The Arc of North Carolina, Inc.), Management Agent
View Audit 310126
Community Apartments Corporation of Rutherford County #2
NC
HUD Housing Programs
Corrective Action Plan: The Project is doing all that is within its control to get the vacant units rented. Auditee Contact: John Nash (The Arc of North Carolina, Inc.), Management Agent
Corrective Action Plan: The Project is doing all that is within its control to get the vacant units rented. Auditee Contact: John Nash (The Arc of North Carolina, Inc.), Management Agent
View Audit 310125
Community Apartments Corporation of Nash/rocky Mount
NC
HUD Housing Programs
Corrective Action Plan: The Project is doing all that is within its control to get the vacant units rented. Auditee Contact: John Nash (The Arc of North Carolina, Inc.), Management Agent
Corrective Action Plan: The Project is doing all that is within its control to get the vacant units rented. Auditee Contact: John Nash (The Arc of North Carolina, Inc.), Management Agent
View Audit 310123
Community Apartments Corporation of Forsyth County #3
NC
HUD Housing Programs
Corrective Action Plan: The Project is doing all that is within its control to get the vacant units rented. Auditee Contact: John Nash (The Arc of North Carolina, Inc.), Management Agent
Corrective Action Plan: The Project is doing all that is within its control to get the vacant units rented. Auditee Contact: John Nash (The Arc of North Carolina, Inc.), Management Agent
View Audit 310121
Community Apartments Corporation of Columbus County
NC
HUD Housing Programs
Corrective Action Plan: The Project is doing all that is within its control to get the vacant units rented. Auditee Contact: John Nash (The Arc of North Carolina, Inc.), Management Agent
Corrective Action Plan: The Project is doing all that is within its control to get the vacant units rented. Auditee Contact: John Nash (The Arc of North Carolina, Inc.), Management Agent
View Audit 310119
Community Apartments Corporation of Rockingham County
NC
HUD Housing Programs
Corrective Action Plan: The Project is doing all that is within its control to get the vacant units rented. Auditee Contact: John Nash (The Arc of North Carolina, Inc.), Management Agent
Corrective Action Plan: The Project is doing all that is within its control to get the vacant units rented. Auditee Contact: John Nash (The Arc of North Carolina, Inc.), Management Agent
View Audit 310114
Easter Seals United Cerebral Palsy Nc Housing, Inc.
NC
HUD Housing Programs
Corrective Action Plan: The Project is doing all that is within its control to get the vacant units rented. Auditee Contact: Bryant Edgerton, Board Chairman
Corrective Action Plan: The Project is doing all that is within its control to get the vacant units rented. Auditee Contact: Bryant Edgerton, Board Chairman
View Audit 310104
Finding 402870 (2023-007)
Material Weakness 2023
Tullahoma Housing Authority
TN
HUD Housing Programs Internal Control / Segregation of Duties
2023-007 – ALN 14.872 – Public Housing Capital Funds Program – Wage Rate Requirements Planned Corrective Action: The Interim Executive Director acknowledges the finding and is following the auditor’s recommendation as presented in the Audit Report. Person Responsible for Correction of Finding: Chris...
2023-007 – ALN 14.872 – Public Housing Capital Funds Program – Wage Rate Requirements Planned Corrective Action: The Interim Executive Director acknowledges the finding and is following the auditor’s recommendation as presented in the Audit Report. Person Responsible for Correction of Finding: Christy Amacher, Interim Executive Director Projected Completion Date: September 30, 2024
View Audit 310090
Finding 402869 (2023-006)
Material Weakness 2023
Tullahoma Housing Authority
TN
Cash Management HUD Housing Programs
2023-006 – ALN 14.872 – Public Housing Capital Fund Program – Cash Management Planned Corrective Action: The Interim Executive Director acknowledges the finding and is following the auditor’s recommendation as presented in the Audit Report. Person Responsible for Correction of Finding: Christy Amach...
2023-006 – ALN 14.872 – Public Housing Capital Fund Program – Cash Management Planned Corrective Action: The Interim Executive Director acknowledges the finding and is following the auditor’s recommendation as presented in the Audit Report. Person Responsible for Correction of Finding: Christy Amacher, Interim Executive Director Anticipated Completion Date: September 30, 2024
View Audit 310090
Finding 402855 (2023-001)
Significant Deficiency 2023
Scott County Redevelopment and Housing Authority
VA
Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties
Management agrees with finding, will reevaluate salary levels and staffing for HCV program
Management agrees with finding, will reevaluate salary levels and staffing for HCV program
View Audit 310040 Questioned Costs: $1
Finding 402818 (2023-002)
Significant Deficiency 2023
Oldtimers Housing Development Corporation of Chino 122-Eh-122-Wah-L8
CA
HUD Housing Programs Significant Deficiency Special Tests & Provisions
Corrective Action Plan and Views of Responsible Officials The Corporation will ensure that all monthly deposits to the replacement reserve are made in a timely manner.
Corrective Action Plan and Views of Responsible Officials The Corporation will ensure that all monthly deposits to the replacement reserve are made in a timely manner.
View Audit 310002
Finding 402814 (2023-002)
Material Weakness 2023
Housing Authority of the City of Greenville
NC
HUD Housing Programs Subrecipient Monitoring Eligibility
Finding 2023-002 - Continuumof Care Tenant Files - Eligibility - Internal Control over Tenant Files - Noncomplianceand Material Weakness Corrective Action Plan: The Housing Authority of the City of Greenville (HACG) has implemented and/or will implement the follow ing by our fiscal year-end Septemb...
Finding 2023-002 - Continuumof Care Tenant Files - Eligibility - Internal Control over Tenant Files - Noncomplianceand Material Weakness Corrective Action Plan: The Housing Authority of the City of Greenville (HACG) has implemented and/or will implement the follow ing by our fiscal year-end September 30, 2024: a. Program Coordinators will maintain all Contin uum of Care Tenant files in individual file folders designated by special purpose voucher programs. All loosedocuments will be anchored in tenant files. b. An action plan has been developed for the Continuum of Care programs to ensure that all program files are HUD, State, and GHA compliant starting with October l, 2023, files through the current. c. Continuum of Care fiscal year 2024 (October 2023-September 2024) re­ exams and interim s will be caught up and complete as they become effective. All tenant files will be reviewed and compliant by FYE2024. d. All la te/overdue re-exams will be compliant by FYE2024. e. During FYE2024, the Deputy Executive Director/COOwill perform qualit y controls on all Continuum of Care tenant files processed each month prior to ini tialization c2_5th 3olh of each month). f. File checklist sheets will be placed in each file upon quality control review to be signed off by the Deputy Executive Director/COO. g. Additional training will be required and ongoing for Program Coordinators. h. Other internal control measures will be implemented to elim inate future audit findings. Person Responsible: Shanetta Moye, Deputy Executive Director/COO Anticipated Completion Date: September 30, 2024
View Audit 309996
Finding 402813 (2023-001)
Significant Deficiency 2023
Housing Authority of the City of Greenville
NC
HUD Housing Programs Subrecipient Monitoring Eligibility
Finding 2023-001 - Housing Choice Voucher Tenant Files - Eligibility - Internal Control over Tenant Files - Noncompliance andSignificant Deficiency Corrective Action Plan: The Housing Authority of the City of Greenville (HACG) has implemented and/or will implement the following by our fisca l year-...
Finding 2023-001 - Housing Choice Voucher Tenant Files - Eligibility - Internal Control over Tenant Files - Noncompliance andSignificant Deficiency Corrective Action Plan: The Housing Authority of the City of Greenville (HACG) has implemented and/or will implement the following by our fisca l year-end September 30, 2024: a. Hous ing Choice Voucher tenant files will be reviewed and quality controlled each mo nth prior to initiali za tio n (25t 11- 30 111 of each month) by the Deputy Executive Director/COO. b. An action pla n has been develo ped for the Housing Choice Voucher department to ensure that all Housing Choice Voucher files are HUD and GHA compliant starting with October 1, 2023 files through the cun-e nt. c. Hous ing Choice Voucher calendar-year 2024 (October 2023-September 2024) re-exams are substantially complete, as they become effective. All tenant files will be reviewedand HUD-co mpliant by FYE2024. d. During FYE2024, the Deputy Executive Director/COO will perform 40% quality controls of the monthly re-exams processed by the Housing Specialists. e. File checklist sheets will be placed in each file upon quality control review to be signed off by the Deputy Executive Director/COO. f. Additional training has been and will be made available as necessary. g. Other interna l control measures will be implemented as deemed necessary by the Deputy Executive Director/COO, to eliminate future audit findings. Person Responsible: Shanetta Moye, Deputy Executive Director/COO Anticipated Completion Date: September 30, 2024
View Audit 309996
Finding 402797 (2023-001)
Significant Deficiency 2023
Menard County Housing Authority
IL
HUD Housing Programs
Corrective Action: This is a repeat finding, so the Authority was already aware of the deficiency. However, the prior year finding wasn’t issued until midway through the current fiscal year, so efforts to correct the deficiency did not take place until the latter half of the year. Since September of...
Corrective Action: This is a repeat finding, so the Authority was already aware of the deficiency. However, the prior year finding wasn’t issued until midway through the current fiscal year, so efforts to correct the deficiency did not take place until the latter half of the year. Since September of 2023, the Authority has revamped its HQS processes significantly. Responsibility for scheduling and tracking of inspections has been taken out of the hands of the individual inspectors and a single administrative employee has been dedicated to the job of tracking and scheduling inspections and follow-up inspections in order to ensure everything is properly documented and follow up is being done within the required time period.
View Audit 309988
Finding 402638 (2023-016)
Significant Deficiency 2023
State of Michigan
MI
Eligibility HUD Housing Programs Reporting
Finding 2023-016 Medicaid Cluster, ALN 93.775, 93.777, and 93.778 and Children's Health Insurance Program, ALN 93.767 - Provider Eligibility Management Views MDHHS agrees with the finding. Planned Corrective Action MDHHS will amend the managed care contracts to require that signatures are obtained...
Finding 2023-016 Medicaid Cluster, ALN 93.775, 93.777, and 93.778 and Children's Health Insurance Program, ALN 93.767 - Provider Eligibility Management Views MDHHS agrees with the finding. Planned Corrective Action MDHHS will amend the managed care contracts to require that signatures are obtained on the Provider Screening Information Collection Tool (PSICT) forms and returned timely when contracts and waivers are renewed and extended. MDHHS expects that signatures will be obtained on the PSICT forms effective September 2024 for the fiscal year 2025 contract cycle. MDHHS continues to send an annual reminder to the managed care entities to report any change in ownership to MDHHS within 35 days. In addition, MDHHS incorporated a review of provider agreements as part of their monitoring process conducted for all MI Choice Waiver Program (MI Choice) entities. MDHHS’s review of fiscal year 2023 provider agreements for MI Choice entities will be completed by September 30, 2024, and will be ongoing. MDHHS also added language to MI Choice contracts that requires PSICT forms to be returned by September 1 each year and reminders will be sent during August 2024 to complete the tools and submit to MDHHS by this deadline. Anticipated Completion Date September 30, 2024 Responsible Individual(s) Elizabeth Gallagher, MDHHS Latina McCausey, MDHHS
View Audit 309982
Onondaga County P.h.a Consortium Admin by Christopher Comm.
NY
HUD Housing Programs
The Consortium is in the processes of performing these unit inspections and will ensure those inspections are properly documented in the participant’s files. Name of Contact Person Responsible for Corrective Action: Kyle Lyskawa, CFO, (315) 424-1821. Anticipated Completion Date: May 2024
The Consortium is in the processes of performing these unit inspections and will ensure those inspections are properly documented in the participant’s files. Name of Contact Person Responsible for Corrective Action: Kyle Lyskawa, CFO, (315) 424-1821. Anticipated Completion Date: May 2024
View Audit 309980
Finding 402459 (2023-007)
Material Weakness 2023
City of Cambridge Massachusetts
MA
Subrecipient Monitoring HUD Housing Programs Material Weakness § 200.303
The City will work with all HOPWA subrecipients to ensure that a complete and accurate CAPER is completed in the appropriate format as required by HUD. This will include a focus on inputting the correct (eg, actual expended vs. award amount) funding amount.
The City will work with all HOPWA subrecipients to ensure that a complete and accurate CAPER is completed in the appropriate format as required by HUD. This will include a focus on inputting the correct (eg, actual expended vs. award amount) funding amount.
View Audit 309973
Finding 402387 (2023-001)
Significant Deficiency 2023
Hendersonville Housing Authority
NC
HUD Housing Programs Internal Control / Segregation of Duties Reporting
Corrective Action Plan: The Executive Director will advise the CPA of all purchases that exceed the capitalization threshold when they occur. Copies of the check(s) and invoice(s) will be scanned into the month they are paid (into the Laserfiche electronic storage system). The CPA will review the pa...
Corrective Action Plan: The Executive Director will advise the CPA of all purchases that exceed the capitalization threshold when they occur. Copies of the check(s) and invoice(s) will be scanned into the month they are paid (into the Laserfiche electronic storage system). The CPA will review the payments scanned monthly and also scan the disbursements for any that could have been missed. At the end of the fiscal year, the disbursements that meet the capitalization requirements of HAHC and RTS will be entered into the depreciation schedule. Person(s) responsible: Executive Director- Connie Stewart CPA- Barfield and Kinkead LLC Completion Date: Fiscal year ending September 30, 2024
View Audit 309918
Finding 402343 (2023-001)
Significant Deficiency 2023
Community Roots Housing
WA
Special Tests & Provisions HUD Housing Programs Significant Deficiency
Management Corrective Action Plan For the Year Ended December 31, 2023 Community Roots Housing US Department of Homeland Security auditee identification number: PMDC-PJ-10-WA-2018-010 Audit Firm: Clark Nuber PS Audit Period: Year ended December 31, 2023 Finding 2023-001 – Significant deficiency in i...
Management Corrective Action Plan For the Year Ended December 31, 2023 Community Roots Housing US Department of Homeland Security auditee identification number: PMDC-PJ-10-WA-2018-010 Audit Firm: Clark Nuber PS Audit Period: Year ended December 31, 2023 Finding 2023-001 – Significant deficiency in internal controls over compliance related to special tests and provisions. Requirement: Per the requirements contained in 24 CFR Part 982, property owners must perform housing quality inspections at the time of initial occupancy and at least annually thereafter to ensure that the units are decent, safe, and sanitary. Finding: Out of 12 units selected for testing, 2 units did not have documentation supporting that a housing quality standards inspection was completed during 2023. Recommendation: CRH should implement the necessary internal controls to ensure annual inspections are performed and documented. Comments Community Roots Housing agrees with this finding and recommendation. Corrective Action Plan Community Roots Housing maintains detailed listings of annual inspection work orders, including unit numbers and when they were finished. This listing is prepared by the maintenance department. An additional control will be added to include secondary review and oversight by the Director of Property Management. This review will occur quarterly, starting in the with the second quarter of 2024, to ensure that all inspections are completed before the end of 2024, and annually thereafter. The Director of Maintenance and the Director of Property Management will be responsible for ensuring these tasks are carried out. Corrective Action Plan prepared by: Leslie Woodworth, Chief Financial Officer, 206-895-2030
View Audit 309911
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