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Corrective Action Plans

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Finding 393177 (2023-001)
Significant Deficiency 2023
Cedar Lake - Monticello Parke, Inc.
KY
HUD Housing Programs Eligibility Significant Deficiency
Recommendation: The design of the current controls should be reviewed to ensure tenant files are accurate, complete, and orderly and include a checklist of required documentation and retention guidelines. Procedures should also be established to ensure that the Form 50059 is completed timely and pr...
Recommendation: The design of the current controls should be reviewed to ensure tenant files are accurate, complete, and orderly and include a checklist of required documentation and retention guidelines. Procedures should also be established to ensure that the Form 50059 is completed timely and properly executed. The documentation in the files should support the data used in preparing the Form 50059 and calculating the tenant’s share of the rent. Action Taken: Management has started the process of reviewing, revising, streamlining and educating all staff on the HUD guidelines related to tenant file documentation requirements and proper completion of the Form 50059, including the documentation required to support the rent calculations.
View Audit 303499
Finding 393164 (2023-001)
Significant Deficiency 2023
Indianapolis Aids Housing Corporation, Inc.
IN
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Finding 2023-001: Comments on the Finding and Each Recommendation: Management fees of $2,383 were prepaid at December 31, 2023. The Agent should reimburse $2,383 to the Community. Action(s) taken or planned on the finding: Agree. On March 26, 2024, the Agent reimbursed $2,383 to the Community...
Finding 2023-001: Comments on the Finding and Each Recommendation: Management fees of $2,383 were prepaid at December 31, 2023. The Agent should reimburse $2,383 to the Community. Action(s) taken or planned on the finding: Agree. On March 26, 2024, the Agent reimbursed $2,383 to the Community.
View Audit 303483 Questioned Costs: $1
Finding 393082 (2023-001)
Significant Deficiency 2023
Meadowood Glen Ii, Ltd.
ID
Questioned Costs HUD Housing Programs Cash Management
During the audit of the 2023 financials, it was noted as a finding that a transfer was done from Residual Receipts to the Operating Account without HUD approval. This was to pay for damage done to unit #19 until the insurance funds were received; the Residual Receipts Account was reimburse as soon a...
During the audit of the 2023 financials, it was noted as a finding that a transfer was done from Residual Receipts to the Operating Account without HUD approval. This was to pay for damage done to unit #19 until the insurance funds were received; the Residual Receipts Account was reimburse as soon as the insurance check was received. There was no authorization from HUD for the transfer. In the future, this will not be done unless we have approval from HUD to do the transfer.
View Audit 303422 Questioned Costs: $1
Finding 393080 (2023-001)
Significant Deficiency 2023
Neider House Project No. 124-Ee023
ID
Questioned Costs HUD Housing Programs Cash Management
During the audit of the 2023 financials, it was noted as a finding that a transfer was done from Residual Receipts to the Operating Account without HUD approval. This was to pay for the repairs done before the REAC inspection; the Residual Receipts Account was reimburse as soon as we received the ap...
During the audit of the 2023 financials, it was noted as a finding that a transfer was done from Residual Receipts to the Operating Account without HUD approval. This was to pay for the repairs done before the REAC inspection; the Residual Receipts Account was reimburse as soon as we received the approval to transfer the funds from the Reserve account. There was no authorization from HUD for the transfer (Residual Receipts to Operating) but there is approval from HUD for Reserve to Operating. In the future, this will not be done unless we have approval from HUD to do the transfer.
View Audit 303421 Questioned Costs: $1
Finding 393055 (2023-003)
Significant Deficiency 2023
Interfaith Works, Inc.
MD
Special Tests & Provisions Allowable Costs / Cost Principles HUD Housing Programs
Views of Responsible Officials: IW is utilizing a procedure to ensure that procured units are compliant with rent reasonableness standards. Currently, the Housing Locator identifies rental units of similar size and within a similar geographic region. The asking rental cost for each unit is compared ...
Views of Responsible Officials: IW is utilizing a procedure to ensure that procured units are compliant with rent reasonableness standards. Currently, the Housing Locator identifies rental units of similar size and within a similar geographic region. The asking rental cost for each unit is compared to the daily FMR rate. Based on the audit results we have revised this procedure to include documentation of this process in a spreadsheet. The unit once chosen by the client will be clearly indicated. The rent reasonableness rate during the selection period will also be indicated on the spreadsheet.
View Audit 303346
Finding 393051 (2023-001)
Significant Deficiency 2023
Myers Senior Residence, Inc. Hud Project No. 031-Ee074
NJ
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
UNDEFUNDING OF THE RESERVE RECOMMENDATION: WE RECOMMEND THAT MANAGEMENT TAKE THE NECESSARY STEPS TO ENSURE THAT FUTURE DEPOSITS ARE MADE IN ACCORDANCE WITH HUD REGULATION. PAYMENTS SHOULD BE MADE MONTHLY INTO THE REPLACEMENNT RESERVE. THERE IS NO DISAGREEMENT WITH THE AUDIT FINDING. ACTION PLANNE...
UNDEFUNDING OF THE RESERVE RECOMMENDATION: WE RECOMMEND THAT MANAGEMENT TAKE THE NECESSARY STEPS TO ENSURE THAT FUTURE DEPOSITS ARE MADE IN ACCORDANCE WITH HUD REGULATION. PAYMENTS SHOULD BE MADE MONTHLY INTO THE REPLACEMENNT RESERVE. THERE IS NO DISAGREEMENT WITH THE AUDIT FINDING. ACTION PLANNED IN RESPONSE TO FINDING: THE PROJECT'S OPERATING SYSTEM AND ANNUAL PROCEDURES ARE BEING ADDRESSED TO COMPLY WITH HUD. NAME OF THE CONTACT PERSON RESPONSIBLE FOR CORRECTIVE ACTION: JOHN WESTERVELT, PRESIDENT PLANNED COMPLETION DATE FOR CORRECTIVE ACTION PLAN: JANUARY 31, 2024
View Audit 303332
Cleveland County Senior Citizens Housing, Inc. 053-11205
NC
Questioned Costs HUD Housing Programs Procurement, Suspension & Debarment
Cleveland County Senior Citizens Housing, Inc. Shelby, North Carolina CORRECTIVE ACTION PLAN ...
Cleveland County Senior Citizens Housing, Inc. Shelby, North Carolina CORRECTIVE ACTION PLAN March 18, 2024 U.S. Department of Housing and Urban Development Five Points Plaza Building 40 Marietta Street Atlanta, Georgia 30303 Cleveland County Senior Citizens Housing, Inc. respectfully submits the following Corrective Action Plan for the year ended December 31, 2023. Bernard Robinson & Company, L.L.P. 1501 Highwoods Blvd., Suite 300 Greensboro, North Carolina 27410 The finding from the December 31, 2023 Schedule of Findings and Questioned Costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. FINDINGS - Financial Statement and Federal Award Program Audit Finding 2023-001: Recommendation: We recommend management continue to maintain strong internal controls at the site to effectively catch any employee theft that may occur. Action Taken: We agree with Finding 2023-001 and the recommendation described in the accompanying schedule of findings and questioned costs. Management will continue to ensure that strong internal controls are maintained at the site to effectively catch any employee theft that may occur. If HUD has questions regarding this action plan, please call Joe Ward at (336)724-1110. Sincerely yours, Joe Ward NC Asset Manager Residential Properties Management, Inc. Managing Agent
View Audit 303325 Questioned Costs: $1
Rainbow Plaza, INC
CA
HUD Housing Programs
Corrected action has been completed. The financial statements were submitted on May 2, 2023.
Corrected action has been completed. The financial statements were submitted on May 2, 2023.
View Audit 303286
Finding 392949 (2023-001)
Significant Deficiency 2023
Dignity Housing Association, Inc. 054-11074
SC
Questioned Costs HUD Housing Programs Procurement, Suspension & Debarment
Finding #2023-001 Comments on Findings and Recommendation: The Corporation's required deposit into the residual receipts account per the December 31, 2022 Computation of Surplus Cash, Distributions and Residual Receipts of $10,490 was not deposited within 90 days of the fiscal year end. Management s...
Finding #2023-001 Comments on Findings and Recommendation: The Corporation's required deposit into the residual receipts account per the December 31, 2022 Computation of Surplus Cash, Distributions and Residual Receipts of $10,490 was not deposited within 90 days of the fiscal year end. Management should make all required residual receipts deposits per the annual Computation of Surplus Cash, Distributions and Residual Receipts within 90 days after the fiscal year end. Action(s) taken or planned on the finding: Management concurs with the finding and recommendation. Management deposited $10,490 into the residual receipts fund on May 23, 2023. No further action is required.
View Audit 303230 Questioned Costs: $1
Finding 392948 (2023-002)
Significant Deficiency 2023
Baptist Educational and Missionary Services, Inc.054-Eh131-Wah-L8
SC
Questioned Costs Subrecipient Monitoring Cash Management
Finding #2023-002 Comments on Findings and Recommendation: At December 31, 2023, management has only made $16,583 of the required $60,829 deposit to the residual receipts account base on the December 31, 2022 Computation of Surplus Cash Distributions and Residual Receipts. Management should transfer...
Finding #2023-002 Comments on Findings and Recommendation: At December 31, 2023, management has only made $16,583 of the required $60,829 deposit to the residual receipts account base on the December 31, 2022 Computation of Surplus Cash Distributions and Residual Receipts. Management should transfer the deficient amount of $44,246 to the residual receipts account. Action(s) taken or planned on the finding: Management concurs with the finding and recommendation. Management deposited $44,246 to the residual receipts account on February 1, 2024. No further action is required.
View Audit 303229 Questioned Costs: $1
Finding 392947 (2023-001)
Significant Deficiency 2023
Baptist Educational and Missionary Services, Inc.054-Eh131-Wah-L8
SC
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Finding #2023-001 Comments on Findings and Recommendation: At December 31, 2023, deposits to the reserve for replacements account of $3,938 had not been made. Management should transfer $3,938 from the operating account to the reserve for replacements account. Action(s) taken or planned on the findi...
Finding #2023-001 Comments on Findings and Recommendation: At December 31, 2023, deposits to the reserve for replacements account of $3,938 had not been made. Management should transfer $3,938 from the operating account to the reserve for replacements account. Action(s) taken or planned on the finding: Management concurs with the finding and recommendation.
View Audit 303229 Questioned Costs: $1
Finding 392946 (2023-001)
Significant Deficiency 2023
Amelia Village Hsg Corp. Dba Amelia Village 054-11075
SC
Questioned Costs HUD Housing Programs Subrecipient Monitoring
Finding #2023-001 Comments on the Finding and Recommendation: The Corporation's required deposit into the residual receipts account per the December 31, 2022 Computation of Surplus Cash, Distributions and Residual Receipts of $19,539 was not deposited within 90 days of the fiscal year end. Managemen...
Finding #2023-001 Comments on the Finding and Recommendation: The Corporation's required deposit into the residual receipts account per the December 31, 2022 Computation of Surplus Cash, Distributions and Residual Receipts of $19,539 was not deposited within 90 days of the fiscal year end. Management should make all required residual receipts deposits per the annual Computation of Surplus Cash, Distributions and Residual Receipts within 90 days after the fiscal year end. Management Response: Agree. Management deposited $19,539 into the residual receipts fund on November 30, 2023. No further action is required.
View Audit 303228 Questioned Costs: $1
Finding 392900 (2023-002)
Material Weakness 2023
North Providence Housing Authority
RI
HUD Housing Programs Special Tests & Provisions Material Weakness
In April of 2023, the North Providence Housing Authority hired an outside company to perform yearly rent reasonableness studies. Nelrod has given us the tools to perform these studies fast and efficiently with the use of their software program. Additionally, due to being a small housing authority, w...
In April of 2023, the North Providence Housing Authority hired an outside company to perform yearly rent reasonableness studies. Nelrod has given us the tools to perform these studies fast and efficiently with the use of their software program. Additionally, due to being a small housing authority, with only one HCV staff member, we have hired an HCV Assistant to help the HCV Coordinator in obtaining all information needed to comply with HUD’s regulations. Planned Implementation Date of Corrective Action: April 2023 Planned Implementation Date of Corrective Action: Eileen Reyes/Michael McMahon/Cheryl Lonardo
View Audit 303175
Finding 392898 (2023-001)
Significant Deficiency 2023
North Providence Housing Authority
RI
HUD Housing Programs Eligibility Significant Deficiency
The North Providence Housing Authority will be creating a check list which will include Income Verification as part of the participants file to be used for examinations, and reexaminations of income. This check list will be completed by the Housing Authority staff member, signed, and dated, showing ...
The North Providence Housing Authority will be creating a check list which will include Income Verification as part of the participants file to be used for examinations, and reexaminations of income. This check list will be completed by the Housing Authority staff member, signed, and dated, showing that all required documents have been obtained and used for a successful processing of the tenants rent. Additionally, due to being a small housing authority, with only one HCV staff member, we have hired an HCV Assistant to help the HCV Coordinator in obtaining all information needed to comply with HUD’s regulations. Planned Implementation Date of Corrective Action: January 1, 2024 Planned Implementation Date of Corrective Action: Eileen Reyes/Michael McMahon/ Cheryl Lonardo
View Audit 303175
Ncr of Manhattan, Kansas D/b/a Garden Grove Apartments
OH
HUD Housing Programs Internal Control / Segregation of Duties Procurement, Suspension & Debarment
The security deposit has been refunded and management is currently reviewing internal controls over security deposit refunds to ensure all deposits are returned timely.
The security deposit has been refunded and management is currently reviewing internal controls over security deposit refunds to ensure all deposits are returned timely.
View Audit 303173
Finding 392890 (2023-005)
Significant Deficiency 2023
Sioux Falls Housing and Redevelopment Commission
SD
HUD Housing Programs Significant Deficiency Special Tests & Provisions
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Plans are in place to move accounts to another bank. A RFP for a new bank will be released in 2024. Planned Completion Date for CAP June 30, 2024
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Plans are in place to move accounts to another bank. A RFP for a new bank will be released in 2024. Planned Completion Date for CAP June 30, 2024
View Audit 303161
Finding 392883 (2023-004)
Significant Deficiency 2023
Sioux Falls Housing and Redevelopment Commission
SD
Special Tests & Provisions HUD Housing Programs Significant Deficiency
Brent Tucker, Interim Executive Director Corrective Action Plan Management has begun the process of creating a quality control plan to ensure that all HQS inspections and abatements are monitored. Staff have been trained on when to properly abate a payment and how to properly document abatements. Pl...
Brent Tucker, Interim Executive Director Corrective Action Plan Management has begun the process of creating a quality control plan to ensure that all HQS inspections and abatements are monitored. Staff have been trained on when to properly abate a payment and how to properly document abatements. Planned Completion Date for CAP March 1, 2024
View Audit 303161
Finding 392876 (2023-003)
Significant Deficiency 2023
Sioux Falls Housing and Redevelopment Commission
SD
Special Tests & Provisions HUD Housing Programs Significant Deficiency
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Management has implemented a new software program that provides rent reasonableness documentation. Staff have been trained on the proper way to utilize the software and are also now aware of when to run a rent reasonablen...
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Management has implemented a new software program that provides rent reasonableness documentation. Staff have been trained on the proper way to utilize the software and are also now aware of when to run a rent reasonableness comparison. Planned Completion Date for CAP March 1, 2024
View Audit 303161
Finding 392869 (2023-002)
Significant Deficiency 2023
Sioux Falls Housing and Redevelopment Commission
SD
HUD Housing Programs Eligibility Significant Deficiency
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Management has begun the process of creating a quality control plan to ensure that all files are accurate and follow all local, state and federal compliance guidelines. An Independent entity has also been hired to review ...
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Management has begun the process of creating a quality control plan to ensure that all files are accurate and follow all local, state and federal compliance guidelines. An Independent entity has also been hired to review all current files and all corrections have been made. Planned Completion Date for CAP April 30, 2024
View Audit 303161
Mrcs V, Inc. Hud Project No. 012-Hd145
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-002 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant ...
Finding Number: 2023-002 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant security deposits from all new tenants at the time of initial lease and to refund deposits to tenants upon vacating their unit. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303159
Mrcs V, Inc. Hud Project No. 012-Hd145
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to monitor their available cash balances to determine if there is a surplus cash balance at the fiscal year end date within...
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to monitor their available cash balances to determine if there is a surplus cash balance at the fiscal year end date within one month of the fiscal year end date to allow for timely deposits into a residual receipts account, as necessary. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303159
Mental Retardation Community Services of Nassau County, INC 012-Hd132
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-002 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant ...
Finding Number: 2023-002 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant security deposits from all new tenants at the time of initial lease and to refund deposits to tenants upon vacating their unit. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303158
Mental Retardation Community Services of Nassau County, INC 012-Hd132
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to monitor their available cash balances to determine if there is a surplus cash balance at the fiscal year end date within...
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to monitor their available cash balances to determine if there is a surplus cash balance at the fiscal year end date within one month of the fiscal year end date to allow for timely deposits into a residual receipts account, as necessary. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303158
Mental Retardation Community Services of Nassau County, INC 012-Hd129
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant ...
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant security deposits from all new tenants at the time of initial lease and to refund deposits to tenants upon vacating their unit. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303157
Mental Retardation Community Services of Nassau County, INC 012-Hd123
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant ...
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant security deposits from all new tenants at the time of initial lease and to refund deposits to tenants upon vacating their unit. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303156
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