Finding 478163 (2023-001)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2023
Accepted
2024-07-10
Audit: 314835
Organization: Purdy R-II School District (MO)
Auditor: The CPA Group PC

AI Summary

  • Core Issue: Limited personnel prevents proper segregation of incompatible duties, risking errors in financial reporting.
  • Impacted Requirements: The District fails to meet the standard of ensuring no single employee has access to both physical assets and related accounting records.
  • Recommended Follow-Up: Management should acknowledge the segregation issue and consider alternative controls or training to mitigate risks despite personnel constraints.

Finding Text

Condition: Because of a limited number of available personnel, it is not always possible to adequately segregate certain incompatible duties so that no one employee has access to both physical assets and the related accounting records, or to all phases of a transaction. The District has one full time bookkeeper, and accounts payable position to handle the accounting needs of the district. There are some mitigating controls in place but it is not possible to have segregation in all areas. Criteria: The District should be segregated so that no one employee has access to both physical assets and the related accounting records, or to all phases of a transaction. Effect: Risk is present that errors or irregularities in amounts that would be material to the basic financial statements may occur and not be detected within a timely period by employees in the normal course of preforming their assigned functions. Recommendation: Because of limited resources and personnel, management may not be able to achieve a proper segregation of duties; however, our professional standards require that we bring this lack of segregation of duties to your attention in this report. Views of responsible officials and planned corrective actions: The limited number of available personnel prohibits segregation of incompatible duties and the district does not have the resources to hire additional accounting personnel.

Corrective Action Plan

CORRECTIVE ACTION PLAN August 11, 2023 U.S. DEPARTMENT OF EDUCATION U.S. DEPT. OF AGRICULTURE Purdy School District R-II respectfully submits the following corrective action plan for the year ended June 30, 2023. Contact information for the individual responsible for the corrective action: Dr Travis Graham, Superintendent Purdy School District R-II 201 Gabby Gibbons Dr Purdy, MO 65734 (417) 442-3215 Independent Public Accounting Firm: The CPA Group, PC, 217 4th Street, Monett, MO 65708 Audit Period: Year ended June 30, 2023 The findings from the June 30, 2023, Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS – FINANCIAL STATEMENT AUDIT Material Weakness – Internal Control over Financial Reporting - Segregation of duties Finding 2023-001 Recommendation: We realize Because of limited resources and personnel, management may not be able to achieve a proper segregation of duties; however, our professional standards require that we bring this lack of segregation of duties to your attention in this report. Action Taken: The limited number of available personnel prohibits segregation of incompatible duties and the District does not have the resources to hire additional accounting personnel. Completion Date: Not applicable Sincerely, Dr Travis Graham, Superintendent Purdy School District R-II

Categories

Internal Control / Segregation of Duties HUD Housing Programs

Other Findings in this Audit

  • 478164 2023-001
    Material Weakness Repeat
  • 478165 2023-001
    Material Weakness Repeat
  • 478166 2023-001
    Material Weakness Repeat
  • 478167 2023-001
    Material Weakness Repeat
  • 478168 2023-001
    Material Weakness Repeat
  • 1054605 2023-001
    Material Weakness Repeat
  • 1054606 2023-001
    Material Weakness Repeat
  • 1054607 2023-001
    Material Weakness Repeat
  • 1054608 2023-001
    Material Weakness Repeat
  • 1054609 2023-001
    Material Weakness Repeat
  • 1054610 2023-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
94.006 Americorps $163,092
10.553 School Breakfast Program $39,639
84.424 Student Support and Academic Enrichment Program $14,318
84.358 Rural Education $12,843
10.555 National School Lunch Program $6,541
84.010 Title I Grants to Local Educational Agencies $5,027
84.027 Special Education_grants to States $4,025
84.365 English Language Acquisition State Grants $2,924
84.173 Special Education_preschool Grants $2,170
10.559 Summer Food Service Program for Children $1,493
84.369 Grants for State Assessments and Related Activities $200
84.425 Education Stabilization Fund $200