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Corrective Action Plans

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Finding 503894 (2024-004)
Material Weakness 2024
The Harry and Jeanette Weinberg House, Inc.
MD
Questioned Costs HUD Housing Programs Cash Management
Management agrees with the finding and has transferred the residual receipts. We will ensure transfers are completed going forward.
Management agrees with the finding and has transferred the residual receipts. We will ensure transfers are completed going forward.
View Audit 326217 Questioned Costs: $1
Finding 503886 (2024-005)
Material Weakness 2024
The Harry and Jeanette Weinberg Gardens at Bedford, INC
MD
HUD Housing Programs Cash Management
Management agrees with the finding and is working with ownership on reimbursements to the property. Management has submitted their Affirmative Fair Housing Marketing Plan with an effective date of September 9, 2024.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management has submitted their Affirmative Fair Housing Marketing Plan with an effective date of September 9, 2024.
View Audit 326216
Finding 503884 (2024-004)
Material Weakness 2024
The Harry and Jeanette Weinberg Gardens at Bedford, INC
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326216 Questioned Costs: $1
Finding 503876 (2024-003)
Material Weakness 2024
Renaissance Gardens, Inc.
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326215 Questioned Costs: $1
Finding 503819 (2024-001)
Significant Deficiency 2024
City of Berea
KY
Cash Management Internal Control / Segregation of Duties
The City has already made contact with the funding source to discuss next steps for remediation. The City has brought the issue to the attention of the third-party who prepares grant draw requests for the Owsley Fork Reservoir project. For future draw requests, the project manager will reconcile the...
The City has already made contact with the funding source to discuss next steps for remediation. The City has brought the issue to the attention of the third-party who prepares grant draw requests for the Owsley Fork Reservoir project. For future draw requests, the project manager will reconcile the costs included in the request with the financial accounting system prior to submission of the request. The project manager will ensure reimbursement requests are prepared and submitted at regular intervals. The finance department will match project expenditures to grant revenue received.
View Audit 326106
Finding 503775 (2024-005)
Significant Deficiency 2024
Edwardsburg Public Schools
MI
Cash Management Reporting School Nutrition Programs
Auditor Description of Condition and Effect. One of three meal claim reimbursement reports selected for testing did not agree to underlying meal count sheets. On the one report that did not agree, the District understated claims for all of its facilities. As a result of this condition, the District...
Auditor Description of Condition and Effect. One of three meal claim reimbursement reports selected for testing did not agree to underlying meal count sheets. On the one report that did not agree, the District understated claims for all of its facilities. As a result of this condition, the District submitted inaccurate claims for reimbursement, resulting in a reimbursement less than what the District should have received. Auditor recommendation. We recommend that the District implement a thorough review process of entered data prior to certification of claims data. We also recommend that a secondary review of claims data be done by a District finance department staff to ensure proper claims data. Corrective Action. The District will implement a thorough review process of entered data prior to certification of claims data. The District will also implement a secondary review of claims data that will be done by a District finance department staff to ensure proper claims data. Responsible Person. Gail Enders, Finance Director Anticipated Completion Date. June 30, 2025
View Audit 326057
Finding 503753 (2024-003)
Significant Deficiency 2024
Prairie Inn Corporation
ND
Cash Management HUD Housing Programs Significant Deficiency
Federal Agency Name: Department of Housing and Urban Development Program Name: Supportive Housing for Persons with Disabilities, Federal Assistance Listing #14.181 Finding Summary: The Corporation did not deposit project funds in a federally insured account within 60 days of the fiscal year end. Th...
Federal Agency Name: Department of Housing and Urban Development Program Name: Supportive Housing for Persons with Disabilities, Federal Assistance Listing #14.181 Finding Summary: The Corporation did not deposit project funds in a federally insured account within 60 days of the fiscal year end. The Corporation did not have the deposit amount determined timely enough to have the project funds deposited within 60 days of the fiscal year end. Corrective Action Plan: We will implement controls to ensure the required amount of project fund are deposited within 60 days following the end of the fiscal year. Responsible Individual: Josh Plecity, Finance Director Anticipated Completion Date: 12/31/2024
View Audit 326009
Odessa-Montour Central School District
NY
Cash Management School Nutrition Programs Equipment & Real Property Management
Corrective Action Plan: The School District has begun taking action to address this issue, as follows: Equipment Improvement - School Food Service Director, Joe Kilmer, Food Service Manager, Ann Overhiser, and the School Business Administrator have plans to improve and replace cafeteria equipment....
Corrective Action Plan: The School District has begun taking action to address this issue, as follows: Equipment Improvement - School Food Service Director, Joe Kilmer, Food Service Manager, Ann Overhiser, and the School Business Administrator have plans to improve and replace cafeteria equipment. The replacement plan will be completed in conjunction with the School District’s upcoming Capital Project. This work was originally expected to be included in a prior project but due to scheduling issues, is now included in the upcoming project which is expected to be completed by August 31, 2026. Retained Balance for Pending Settlements - Wages will increase into 2025 and beyond. The minimum wage in New York State is expected to continue to rise according to legislation. The rate will rise to $15.50 per hour by the end of 2024 and to $16.00 per hour by the end of 2025. Annual increases will be published by the Commissioner of Labor and based on a number of economic factors. Due to the critical labor shortage, the School District recently increased hourly wages for food service helpers and cooks in order to attract additional workers to maintain operations. Enhanced Meals - The Food Service Director and Food Service Manager continue to take steps to improve food options. They include making improvements to center of the plate options and improving local food options as well. In addition, the School District plans to spend a portion of the School Lunch excess cash on cafeteria equipment as a part of its upcoming Capital Project which is expected to be completed by August 31, 2026. Anticipated Correction Date: August 31, 2026 Contact Information: Lisa Kuhnel Shared School Business Administrator Odessa - Montour Central School District 300 College Avenue Odessa, New York 14869
View Audit 325900
Finding 503575 (2024-001)
Significant Deficiency 2024
Harrison Community Schools
MI
Cash Management
The District has put in the proper cash management controls to make sure all federal grant cash draws are within the fiscal year of the School District
The District has put in the proper cash management controls to make sure all federal grant cash draws are within the fiscal year of the School District
View Audit 325729
Finding 503543 (2024-001)
Significant Deficiency 2024
Mental Health Center of Champaign County Housing Corporation
IL
Questioned Costs HUD Housing Programs Special Tests & Provisions
Finding: Management did not remit payment to HUD for the amount in excess of $250 per unit for their fifteen units. Management was aware the funds needed to be remitted back to HUD in the time frame noted however management has had ongoing communication with HUD over the past year in an effort to k...
Finding: Management did not remit payment to HUD for the amount in excess of $250 per unit for their fifteen units. Management was aware the funds needed to be remitted back to HUD in the time frame noted however management has had ongoing communication with HUD over the past year in an effort to keep the funds and therefore have not yet been remitted. We recommend management review their processes and controls surrounding residual receipts to ensure amounts due to HUD are properly remitted. Corrective Action: In December of 2023, management had a meeting with with HUD to discuss using the residual receipts funds to benefit the Project. At the meeting, HUD agreed to allow the funds to be used as a loan to the operating account until subsidy payments for the Project resumed at which point the funds were to be transferred back to the residual receipts account. The next step that was agreed on was to transfer the funds to the reserve for replacement to be used for necessary repairs and upgrades to the Project. All steps were followed and the transfer request to move the funds to the reserve for replacement was made in May 2024 with no response from HUD. Subsequent follow up inquiries were made with no response from HUD. In August of 2024, management received a recoupment notice from HUD requesting the funds to be returned. Funds were returned to HUD on September 13, 2024.
View Audit 325713 Questioned Costs: $1
Finding 503395 (2024-003)
Significant Deficiency 2024
City of Ottawa
IL
Cash Management § 200.502
Corrective Action Plan: Management agrees with the Auditor’s recommendations. The City has discussed this finding with our former auditors. Accounting staff and City grant personnel will work with third parties working with grants for the City to more frequently receive information and update the C...
Corrective Action Plan: Management agrees with the Auditor’s recommendations. The City has discussed this finding with our former auditors. Accounting staff and City grant personnel will work with third parties working with grants for the City to more frequently receive information and update the City's records accordingly. Person(s) Responsible (Name, title): Donald Harris, City Treasurer and Shelly Munks, City Clerk Timing for Implementation: Ongoing
View Audit 325552
Finding 503359 (2024-001)
Significant Deficiency 2024
Williams Baptist University
AR
Student Financial Aid Cash Management Matching / Level of Effort / Earmarking
FINDING 2024-1 UNTIMELY RECONCILIATIONS Comments on Findings and Recommendations The management agent concurs with the auditor’s findings and recommendations. Actions Taken or Planned Management has assigned individuals responsible for performing monthly reconciliations.
FINDING 2024-1 UNTIMELY RECONCILIATIONS Comments on Findings and Recommendations The management agent concurs with the auditor’s findings and recommendations. Actions Taken or Planned Management has assigned individuals responsible for performing monthly reconciliations.
View Audit 325521
Finding 503282 (2024-001)
Significant Deficiency 2024
Greenville Public Schools
MI
School Nutrition Programs Internal Control / Segregation of Duties Cash Management
Finding Number: 2024-001. Responsible Person:Daniel Kuk, Food Service Director. Management View: Management agrees with the finding and is in the process of implementing the recommendation. Corrective Action: The District has already changed its meal reimbursement process to use data from Meal Magic...
Finding Number: 2024-001. Responsible Person:Daniel Kuk, Food Service Director. Management View: Management agrees with the finding and is in the process of implementing the recommendation. Corrective Action: The District has already changed its meal reimbursement process to use data from Meal Magic to submit the meal claim reports. Anticipated Completion Date: Immediate Implementation.
View Audit 325375
Advanced Living Inc.'s Schwenckfeld Manor
PA
HUD Housing Programs Cash Management
We will follow the recommendation received from HUD.
We will follow the recommendation received from HUD.
View Audit 325324
Finding 503253 (2024-004)
Significant Deficiency 2024
Sebeka Public Schools
MN
Reporting Internal Control / Segregation of Duties Cash Management
2024-004 FINDING Contact Person – Dave Kerkvliet, Superintendent Corrective Action Plan – The District will begin reviewing and approving reports prior to submission for reimbursement. Completion Date – November 1, 2024
2024-004 FINDING Contact Person – Dave Kerkvliet, Superintendent Corrective Action Plan – The District will begin reviewing and approving reports prior to submission for reimbursement. Completion Date – November 1, 2024
View Audit 325307
Finding 503181 (2024-001)
Significant Deficiency 2024
Harrison Community Schools
MI
Cash Management
The District has put in the proper cash management controls to make sure all federal grant cash draws are within the fiscal year of the School District
The District has put in the proper cash management controls to make sure all federal grant cash draws are within the fiscal year of the School District
View Audit 325256
Delta Voa Elderly Housing, INC (heaven's View Apts)
VA
Cash Management HUD Housing Programs
Management Agrees with the finding. The residual receipts account deficiency will be funded in the amount of $21,174. Management will ensure that the residual receipts account is properly funded in the future.
Management Agrees with the finding. The residual receipts account deficiency will be funded in the amount of $21,174. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 324982
Spectra Health
ND
Cash Management
2024-001 Sliding Fee Adjustments Contact Person – Mara Jiran, COO Planned Corrective Action – Trainings will be held for billers on applications of federal/state reimbursement charges and polices. Completion Date – Fiscal year 2025
2024-001 Sliding Fee Adjustments Contact Person – Mara Jiran, COO Planned Corrective Action – Trainings will be held for billers on applications of federal/state reimbursement charges and polices. Completion Date – Fiscal year 2025
View Audit 324954
Waverly Central School District
NY
Procurement, Suspension & Debarment Cash Management School Nutrition Programs
Corrective Action Plan School District management agrees with condition, cause, and recommendation. With this overage, the School District has purchased some new equipment for the cafeteria. Since the School District is CEP, there is no option to change the revenue. The School District will c...
Corrective Action Plan School District management agrees with condition, cause, and recommendation. With this overage, the School District has purchased some new equipment for the cafeteria. Since the School District is CEP, there is no option to change the revenue. The School District will continue upgrading the kitchens with the excess. Expected Correction Date: June 30, 2025 Contact: Kathy Rote, School Business Administrator (607) 565-2841 15 Frederick St. Waverly, NY 14892
View Audit 324935
Miss Laura M. Raymond Homes, Inc.
CT
HUD Housing Programs Cash Management
Planned Corrective Action – We will put procedures in place to have the calculation and if needed, the required deposit, done within 90 days following year-end. Anticipated Completion Date – December 2024 There was no surplus cash and therefore no required deposit for year ended June 30, 2024. Respo...
Planned Corrective Action – We will put procedures in place to have the calculation and if needed, the required deposit, done within 90 days following year-end. Anticipated Completion Date – December 2024 There was no surplus cash and therefore no required deposit for year ended June 30, 2024. Responsible Contact Person – David Shockley, President, Board of Directors, E-mail: dshockey108@gmail.com
View Audit 324715
Finding 502533 (2024-001)
Material Weakness 2024
Rural Health Services, Inc.
SC
Cash Management
In Finding 2024-001, a condition was noted that during the year, the Organization made several draws of federal funds that were not disbursed in a timely manner for program expenditures. Management recognizes the importance of the requirements to disburse federal funds in a timely manner. In resp...
In Finding 2024-001, a condition was noted that during the year, the Organization made several draws of federal funds that were not disbursed in a timely manner for program expenditures. Management recognizes the importance of the requirements to disburse federal funds in a timely manner. In response to Finding 2024-001, procedures will be established to minimize the time elapsing between the transfer of funds to the Organization from the U.S. Treasury and the issuance of payments for program purposes by the Organization.
View Audit 324529
Susquehanna Valley Central School District
NY
Cash Management School Nutrition Programs
Corrective Action Plan: The District recognizes that due to increased reimbursement during the past few years, the District has an excess of cash on hand over the permitted levels. Over the course of the 2023-24 school year, the district reviewed the program’s needs to develop a strategy to utilize ...
Corrective Action Plan: The District recognizes that due to increased reimbursement during the past few years, the District has an excess of cash on hand over the permitted levels. Over the course of the 2023-24 school year, the district reviewed the program’s needs to develop a strategy to utilize these funds by the food service program to coincide with the capital project approved by the voters in December of 2022. To date, the District has purchased and installed multiple equipment items by the Cafeteria Fund totaling over $189,000. Along with these purchases the district has ordered and is in the process of receiving and installing an additional $125,000 of equipment including new serving line stations. Estimated Completion Date: June 30, 2025 Contact Information Jennifer Dattoria, School Business Executive Susquehanna Valley Central School District 1040 Conklin Road Conklin, New York 13748
View Audit 324526
Las Veggas Voa Elderly Housing, INC (desert Oasis)
VA
Cash Management HUD Housing Programs
Management Agrees with the finding. The residual receipts account deficiency was funded on July 29, 2024 in the amount of $11,377. Management will ensure that the residual receipts account are properly funded in the future.
Management Agrees with the finding. The residual receipts account deficiency was funded on July 29, 2024 in the amount of $11,377. Management will ensure that the residual receipts account are properly funded in the future.
View Audit 324476
Redford Township Voa Elderly Housing, Inc. (coventry Place)
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on November 30, 2023 in the amount of $45,319. Management will ensure that the residual receitps account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on November 30, 2023 in the amount of $45,319. Management will ensure that the residual receitps account is properly funded in the future.
View Audit 324472
Montrose Voa Elderly Housing Iii, INC (cimarron Village)
VA
Cash Management HUD Housing Programs
Management Agrees with the finding. The residual receipts account deficiency will be funded in the amnount of $2,528. Management will ensure that the residual receipts account is properly funded in the future.
Management Agrees with the finding. The residual receipts account deficiency will be funded in the amnount of $2,528. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 324466
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