Audit 325521

FY End
2024-06-30
Total Expended
$3.60M
Findings
2
Programs
4
Organization: Williams Baptist University (AR)
Year: 2024 Accepted: 2024-10-22
Auditor: Landmark Plc

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
503359 2024-001 Significant Deficiency - C
1079801 2024-001 Significant Deficiency - C

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $1.83M Yes 1
84.063 Federal Pell Grant Program $1.48M Yes 0
84.033 Federal Work-Study Program $214,228 Yes 0
84.007 Federal Supplemental Educational Opportunity Grants $68,508 Yes 0

Contacts

Name Title Type
ZNT7M5ZEK428 Amanda Prestidge Auditee
8707594125 Sherry Chesser Auditor
No contacts on file

Notes to SEFA

Title: Note 1 Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of the University and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the University, it is not intended to and does not present the financial position, changes in net assets, or cash flow of the University. De Minimis Rate Used: N Rate Explanation: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The University does not use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of the University and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the University, it is not intended to and does not present the financial position, changes in net assets, or cash flow of the University.
Title: Note 2 Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of the University and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the University, it is not intended to and does not present the financial position, changes in net assets, or cash flow of the University. De Minimis Rate Used: N Rate Explanation: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The University does not use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The University does not use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance.
Title: Note 3 Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of the University and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the University, it is not intended to and does not present the financial position, changes in net assets, or cash flow of the University. De Minimis Rate Used: N Rate Explanation: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The University does not use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The University currently participates in the Federal Direct Student Loan Program (Direct Loan Program) which includes the Federal Unsubsidized Stafford Loan Program and the Federal Direct PLUS Loan Program. Proceeds under the Direct Loan Program are disbursed by the Federal government, rather than a lending institution, with the University providing various administrative support. As the University is only responsible for certain administrative duties, outstanding loans are not included in the University's financial statements. It is not practical to determine the balance of loans outstanding to students under the program as of June 30, 2024.

Finding Details

FAILURE TO PERFORM RECONCILIATIONS Assistance Listing 84.268 Federal Direct Student Loans CRITERIA Schools participating in the Direct Loan program are required to perform monthly Direct Loan reconciliations. Schools must reconcile the funds it received from G5 with actual disbursement records the school submitted to the COD. Each month, COD sends the school a School Account Statement (SAS). The school is required to account for any differences by reconciling the SAS with the school’s financial and business records. CONDITION There were no records of reconciliations being performed for the months of April, May and June 2024. CAUSE Due to a change in personnel, there were no procedures in place to ensure reconciliations were being performed. EFFECT The required reconciliations were not performed in accordance with the cash management compliance requirements. RECOMMENDATION Management should establish procedures to ensure monthly reconciliations are being performed timely. QUESTIONED COSTS N/A VIEWS OF RESPONSIBLE OFFICIALS Management concurs with the auditor’s findings and recommendations. RESPONSE Actions Taken or Planned: Management is making several organizational changes to help track and monitor compliance with direct loans.
FAILURE TO PERFORM RECONCILIATIONS Assistance Listing 84.268 Federal Direct Student Loans CRITERIA Schools participating in the Direct Loan program are required to perform monthly Direct Loan reconciliations. Schools must reconcile the funds it received from G5 with actual disbursement records the school submitted to the COD. Each month, COD sends the school a School Account Statement (SAS). The school is required to account for any differences by reconciling the SAS with the school’s financial and business records. CONDITION There were no records of reconciliations being performed for the months of April, May and June 2024. CAUSE Due to a change in personnel, there were no procedures in place to ensure reconciliations were being performed. EFFECT The required reconciliations were not performed in accordance with the cash management compliance requirements. RECOMMENDATION Management should establish procedures to ensure monthly reconciliations are being performed timely. QUESTIONED COSTS N/A VIEWS OF RESPONSIBLE OFFICIALS Management concurs with the auditor’s findings and recommendations. RESPONSE Actions Taken or Planned: Management is making several organizational changes to help track and monitor compliance with direct loans.