Reference Number: 2024-001- Timeliness of Financial Reporting (Material Weakness/Material Noncompliance)
Name of Contact Person: Janet Franco, Principal Budget and Financial Analyst or Scott Williams, Director of
Finance
Corrective Action:
The City acknowledges that the financial inform...
Reference Number: 2024-001- Timeliness of Financial Reporting (Material Weakness/Material Noncompliance)
Name of Contact Person: Janet Franco, Principal Budget and Financial Analyst or Scott Williams, Director of
Finance
Corrective Action:
The City acknowledges that the financial information and documentation, including the trial balance, was not prepared
in a timely manner. This prevented the auditors from completing the audit, and the Single Audit, by March 31, 2025.
The implementation of the new financial software system, which went live on July 1, 2023, necessitated almost all of
the Finance Department’s staff hours to be allocated to ensuring the software system was accurate in its financial
reporting. This allocation of resources prevented the City from producing timely financial information. The Finance
Department also had the loss of key staff in the department that added difficulty in providing necessary items in a
timely manner.
The Finance Department has corrected all of the financial and reporting issues that arose in the Summer and Fall of
2024 and is also working on fully staffing the department to be able to complete reporting in timely manner. The
Finance staff has reviewed and updated its procedures for closing the financial records for the 2023-24 fiscal year,
and has already begun the process of closing the books for 2024-25. The City fully expects to file the financial audit in
a timely manner for the 2024-25 fiscal year.
Proposed Completion Date: Fiscal Year ended June 30, 2025.