Special Tests and Provision: Enrollment Reporting: Untimely Completion and Return of Enrollment Roster File in National Student Loan Data System (NSLDS)
Per inspection of the Enrollment Reporting Summary Report (SCHER 1) report for period ending February 8, 2023, we noted that the Institution received enrollment roster files on May 2, 2022 and responded on June 7, 2022 or 25 days after the date of distribution.
Special Tests and Provision: Enrollment Reporting: Accuracy in Reporting of Program Level Record Data to NSLDS
We noted 5 out of 5 students selected for Enrollment Reporting had discrepancies in the published program length reported on the NSLDS Program Level Details page compared to the length published on the Institution’s official website. Specifically, students enrolled in the "Machine Tool Technology/Machinist" program exhibited a published program length of 7 years within NSLDS, whereas the institution's website specifies a program duration of 9 months or 905 hours.
Special Tests and Provision: Return of Title IV Funds: Untimely Sending of Written Notification to Student for Grant Overpayment
We noted that the Institution had sent written notification of grant overpayment to 1 out of 8 students selected for Return of Title IV Funds testing beyond the 30-day timeframe from the date of the Institution’s determination that the student withdrew and owed overpayments as a result of the student’s withdrawal. The required notification was sent to the student 1-day late.
Reporting: Inaccurate Reporting of Origination Records to Common Origination and Disbursement (COD) System
We noted that 1 out of 15 students selected for Reporting test work had an inaccurate cost of attendance reported in the COD System. The correct cost of attendance applicable to the student was $26,148 but the amount auto-populated in COD system from the EdExpress software was $29,555 due to the incorrect budget code used. This error did not result in a questioned cost as the student received the correct federal award amount, however, the reported COA submitted in the COD system is still inaccurate.
Cash Management: Late Disbursements of HEERF Student Aid Portion
We noted that the two cash drawdowns made by the Institution from the HEERF Student Aid Portion on May 3, 2022 and December 21, 2022 for a total amount of $601,500 were not distributed within 15 calendar days from the date of the drawdown. Disbursements of student aid during the year were made 58 to 242 days from the date of the drawdown a total amount of $229,500 remains undistributed as of February 28, 2023.
Cash Management: Drawdown of HEERF Institutional Portion Related to Lost Revenue Made Earlier Than the End of Estimation Period
We noted that the Institution made three cash drawdowns from the HEERF Institutional Portion to claim lost revenue earlier than the end of the estimation period.
- The first drawdown of $626,694 was made on May 3, 2022 related to lost revenue for the quarter ending March 31, 2022 and June 30, 2022.
- The second drawdown of $333,925 was made on July 8, 2022 related to the lost revenue for the quarter ending September 30,2022.
- The last drawdown of $128,764 was made on October 20,2022 related to the lost revenue for the quarter ending December 31, 2022.
Reporting: Accessibility of Published Links Related to the Quarterly Report on the Institution's Website
We noted that the Institution's Quarterly Budget and Expenditure Report for all HEERF I, II, and III Grant Funds covering the quarter ending June 30, 2022 and March 31, 2023 were not posted on the Institution's primary website. The links directing to the quarterly report ending June 30, 2022 and March 31, 2023, were created on time but were inadvertently omitted from the Institution’s website.
Special Tests and Provision: Enrollment Reporting: Untimely Completion and Return of Enrollment Roster File in National Student Loan Data System (NSLDS)
Per inspection of the Enrollment Reporting Summary Report (SCHER 1) report for period ending February 8, 2023, we noted that the Institution received enrollment roster files on May 2, 2022 and responded on June 7, 2022 or 25 days after the date of distribution.
Special Tests and Provision: Enrollment Reporting: Accuracy in Reporting of Program Level Record Data to NSLDS
We noted 5 out of 5 students selected for Enrollment Reporting had discrepancies in the published program length reported on the NSLDS Program Level Details page compared to the length published on the Institution’s official website. Specifically, students enrolled in the "Machine Tool Technology/Machinist" program exhibited a published program length of 7 years within NSLDS, whereas the institution's website specifies a program duration of 9 months or 905 hours.
Special Tests and Provision: Return of Title IV Funds: Untimely Sending of Written Notification to Student for Grant Overpayment
We noted that the Institution had sent written notification of grant overpayment to 1 out of 8 students selected for Return of Title IV Funds testing beyond the 30-day timeframe from the date of the Institution’s determination that the student withdrew and owed overpayments as a result of the student’s withdrawal. The required notification was sent to the student 1-day late.
Reporting: Inaccurate Reporting of Origination Records to Common Origination and Disbursement (COD) System
We noted that 1 out of 15 students selected for Reporting test work had an inaccurate cost of attendance reported in the COD System. The correct cost of attendance applicable to the student was $26,148 but the amount auto-populated in COD system from the EdExpress software was $29,555 due to the incorrect budget code used. This error did not result in a questioned cost as the student received the correct federal award amount, however, the reported COA submitted in the COD system is still inaccurate.
Cash Management: Late Disbursements of HEERF Student Aid Portion
We noted that the two cash drawdowns made by the Institution from the HEERF Student Aid Portion on May 3, 2022 and December 21, 2022 for a total amount of $601,500 were not distributed within 15 calendar days from the date of the drawdown. Disbursements of student aid during the year were made 58 to 242 days from the date of the drawdown a total amount of $229,500 remains undistributed as of February 28, 2023.
Cash Management: Drawdown of HEERF Institutional Portion Related to Lost Revenue Made Earlier Than the End of Estimation Period
We noted that the Institution made three cash drawdowns from the HEERF Institutional Portion to claim lost revenue earlier than the end of the estimation period.
- The first drawdown of $626,694 was made on May 3, 2022 related to lost revenue for the quarter ending March 31, 2022 and June 30, 2022.
- The second drawdown of $333,925 was made on July 8, 2022 related to the lost revenue for the quarter ending September 30,2022.
- The last drawdown of $128,764 was made on October 20,2022 related to the lost revenue for the quarter ending December 31, 2022.
Reporting: Accessibility of Published Links Related to the Quarterly Report on the Institution's Website
We noted that the Institution's Quarterly Budget and Expenditure Report for all HEERF I, II, and III Grant Funds covering the quarter ending June 30, 2022 and March 31, 2023 were not posted on the Institution's primary website. The links directing to the quarterly report ending June 30, 2022 and March 31, 2023, were created on time but were inadvertently omitted from the Institution’s website.