Finding Text
Criteria or specific requirement: Per 34 CFR 685.309(b)(2), and as outlined in the OMB Compliance Supplement Part 5, enrollment information related to a change in status must be reported to the National Student Loan Database System (NSLDS) within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. At a minimum, schools are required to certify enrollment data in NSLDS every 60 days. In addition, regulations require the status include an accurate effective date. There are two categories of enrollment information; ?Campus Level? and ?Program Level,? both of which need to be reported accurately.Condition: During testing of underlying enrollment information, we identified the following:? Two students? enrollment ?Campus Level? detail did not match the students? ?Program Level? detail according to the College?s policy,? Two students? changes in enrollment status were not submitted to the NSLDS within 60 days, and? Three students? enrollment status were not certified within 60 days.Context: We tested a sample of 24 students. Of the 24 students, we noted 7 students had the exceptions noted above.Questioned costs: None.Cause: The College?s processes and controls did not ensure that the student status changes were properly and timely reported to NSLDS.Effect: The College is out of compliance with the requirement that enrollment information related to a change in status must be reported to the National Student Loan Database System (NSLDS).Repeat Finding: Yes. See 2021-002.Recommendation: We recommend the College evaluate its procedures and policies around reporting to NSLDS, including those that are unique in nature, to ensure that student information is reported accurately and timely.Views of responsible officials and management?s response: The College agrees with the finding.