Finding Text
Federal Program
U.S. Department of Housing and Urban Development AL #14.871 – Material Weakness
Criteria
The Authority is required to inspect the unit leased to a family at least annually to determine if the
unit meets Housing Quality Standards (HQS) and the Authority must conduct quality control reinspections.
The Authority must prepare a unit reinspection report (24 CFR sections 982.158(d)
and 982.405(b)).
Condition
The Authority was not able to provide documentation of quality control re-inspections that they
performed during the year. In addition, we noted six instances of tenants that did not have
documentation of annual inspections performed within the current fiscal year.
Cause
The current quality control re-inspections steps are not currently being followed since no
reinspection report is being prepared. Controls were also not operating effectively to ensure timely
annual inspections.
Questioned Costs
N/A
Context
The Authority was not able to provide documentation showing that the quality control reinspections
had been performed. We tested a sample of fifteen files to review for annual
inspections out of a total of 142 vouchers used.
Effect
We are unable to determine if the Authority has performed quality control re-inspections due to
having no supporting documentation. The policy for annual inspections was not followed.
Recommendation
We recommend that the Authority keeps documentation of the quality control re-inspections and
annual inspections that are performed during the year.
Repeat Finding
This is a repeat finding of 2021-007.
Views of Responsible Officials
Management recognizes the deficiency and is working with HUD officials and a fee account.