Finding Text
Federal Program
U.S. Department of Housing and Urban Development AL #14.871 – Material Weakness
Criteria
The Authority must have policies for selecting applicants for admission from the waiting list. (24
CFR sections 982.201 through 982.207).
Condition
We were unable to determine if the Authority was following its policies when selecting applicants
for admission from the waiting list.
Cause
The software used by the Authority was unable to provide historical detail to test selections from
the waiting list at a point in time. The list was able to show when the applicants applied and when
they were accepted but could not pull a list as of certain dates to confirm the priorities were
followed when making selections from the waitlist.
Question Costs
N/A
Context
We were not able to test to make sure that applicants were pulled from the waiting list in the
proper order due to not being able to get waiting lists as of a certain date.
Effect
The Authority may have not been following its written policies and procedures over the waiting
list.
Recommendation
We recommend that the Authority work with its software provider to ensure proper documentation
of the waiting list is maintained and can be tested. Until that occurs, we recommend the Authority
maintain a separate system to track activity that includes adequate notes.
Repeat Finding
This is a repeat finding of 2021-006
Views of Responsible Officials
Management recognizes the deficiency and is working with HUD officials and a fee account.