Finding 952438 (2019-008)

Material Weakness
Requirement
L
Questioned Costs
-
Year
2019
Accepted
2024-03-13

AI Summary

  • Core Issue: Missing invoices and poor documentation led to inaccurate financial records.
  • Impacted Requirements: Real-time activity allocation was compromised due to reliance on bank statements.
  • Recommended Follow-Up: Ensure future policies include verified source documentation for accurate cost allocation.

Finding Text

Prior source information coupled with flat drawdowns resulting in the lack of issued invoices were not available in reconstructing the books required in providing accurate allocation of real-time activities. Input of documentation was done directly from the organization's bank statements which does not reflect proper allocation. Future policy has been rectified to designate cost pools, dimensions and grant allocation with source documentation verified and included as backup in the new accounting system.

Categories

Allowable Costs / Cost Principles Cash Management

Other Findings in this Audit

  • 375989 2019-001
    Material Weakness
  • 375990 2019-002
    Material Weakness
  • 375991 2019-003
    Material Weakness
  • 375992 2019-004
    Material Weakness
  • 375993 2019-005
    Material Weakness
  • 375994 2019-006
    Material Weakness
  • 375995 2019-007
    Material Weakness Repeat
  • 375996 2019-008
    Material Weakness
  • 375997 2019-009
    Material Weakness
  • 375998 2019-010
    Material Weakness
  • 375999 2019-011
    Material Weakness
  • 952431 2019-001
    Material Weakness
  • 952432 2019-002
    Material Weakness
  • 952433 2019-003
    Material Weakness
  • 952434 2019-004
    Material Weakness
  • 952435 2019-005
    Material Weakness
  • 952436 2019-006
    Material Weakness
  • 952437 2019-007
    Material Weakness Repeat
  • 952439 2019-009
    Material Weakness
  • 952440 2019-010
    Material Weakness
  • 952441 2019-011
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
47.050 Geosciences $1.45M
47.080 Office of Cyberinfrastructure $80,192
47.083 Integrative Activities $28,517
47.079 Office of Internal Science and Engineering $13,688
47.070 Computer and Information Science Engineering $9,122
47.070 Computer and Information Science and Engineering $4,346