Finding 375992 (2019-004)

Material Weakness
Requirement
I
Questioned Costs
-
Year
2019
Accepted
2024-03-13

AI Summary

  • Answer: Contractors' federal debarment status is not documented in the current accounting system.
  • Trend: A vendor onboarding process is being created to improve verification and risk assessment.
  • List: Follow up on the implementation of the new onboarding process to ensure compliance.

Finding Text

Documentation in the present accounting system has not been maintained that verify contractors are not federally debarred, suspended, or excluded. A vendor onboarding process is currently being developed to address vendor verification and risk assessment.

Corrective Action Plan

CUAHSI considers the finding to be closed as current practices are compliant and adhere to CUAHSI policies and procedures. When vendors are onboarded by CUAHSI, the Federal Grant Management Policies and Procedures Manual states that a check on disbarment is required and the CUAHSI Controller performs this verification. This manual was in place during the audit year there was no documentation available to assure it was being followed. Beginning in 2024, process documentation will be reviewed by Management and relevant CUAHSI Officers (e.g., Treasurer) during yearly reviews to ensure policy adherence.

Categories

Procurement, Suspension & Debarment Subrecipient Monitoring

Other Findings in this Audit

  • 375989 2019-001
    Material Weakness
  • 375990 2019-002
    Material Weakness
  • 375991 2019-003
    Material Weakness
  • 375993 2019-005
    Material Weakness
  • 375994 2019-006
    Material Weakness
  • 375995 2019-007
    Material Weakness Repeat
  • 375996 2019-008
    Material Weakness
  • 375997 2019-009
    Material Weakness
  • 375998 2019-010
    Material Weakness
  • 375999 2019-011
    Material Weakness
  • 952431 2019-001
    Material Weakness
  • 952432 2019-002
    Material Weakness
  • 952433 2019-003
    Material Weakness
  • 952434 2019-004
    Material Weakness
  • 952435 2019-005
    Material Weakness
  • 952436 2019-006
    Material Weakness
  • 952437 2019-007
    Material Weakness Repeat
  • 952438 2019-008
    Material Weakness
  • 952439 2019-009
    Material Weakness
  • 952440 2019-010
    Material Weakness
  • 952441 2019-011
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
47.050 Geosciences $1.45M
47.080 Office of Cyberinfrastructure $80,192
47.083 Integrative Activities $28,517
47.079 Office of Internal Science and Engineering $13,688
47.070 Computer and Information Science Engineering $9,122
47.070 Computer and Information Science and Engineering $4,346