Finding Text
Finding 2022-002: Invoice Submitted in Duplication Federal Agency: U.S. Department of Health and Human Services Award Name: Access and Delivery Hub for Opioid Use Disorder Services Program Year: Fiscal Year 2022 ALN: 93.788/93.959 Criteria: Management was responsible for submitting accurate monthly reimbursement requests to the grantor for allowable costs incurred under the grant agreement. Condition: During compliance testing, it was determined that one invoice totaling $6,300 was submitted for reimbursement under the grant twice, in error. Context: An invoice totaling $6,300 was incorrectly submitted for reimbursement under the grant. Cause: The process to prepare monthly reimbursement requests is manual and the invoice was submitted for reimbursement during the month of July 2021 and again in August 2021 in error. Effect: As a result, the System received $6,300 from the grantor for costs that were not supported. Recommendation: Management should notify and refund the grantor for the funds received in duplication. Management should also implement controls to ensure this error does not reoccur. Views of Responsible Officials: Management acknowledges the finding and will ensure controls are implemented to prevent this error from reoccuring.