Finding Text
Lack of Documentation of Procurement DEPARTMENT OF EDUCATION ALN #: 84.425F Federal Award Identification #: P425F204213 Condition: The University did not retain documentation of competitive bidding procedures for one selection tested. Criteria: 2 CFR 200.318 Questioned Costs: $-0- Context: Out of 6 selections tested for procurement, one selection did not have documentation of competitive bidding. Cause: The documentation was not retained in a format that was easily searchable to find. The University recalls discussions prior to awarding the bid but was unable to find the related documentation supporting the decision. Effect: The University was unable to show compliance with the record retention requirements of procurement. Identification as repeat finding, if applicable: Not applicable. Recommendation: We recommend the University create one centralized location of all procurement bidding decisions. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.