Inaccurate and Untimely Return of Title IV Funds (R2T4) Significant Deficiency DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063 Federal Award Identification #: 2021-22 Financial Aid Year Condition: There were two incorrect calculations of returned funds for students that unofficially withdrew during the term, and there were three late returns. Criteria: 34 CFR 668.22 Questioned Costs: $6,068 Context: Out of 17 students, 3 students who withdrew during the audit period tested had funds returned late, for a total of $8,086 returned late ranging from 77-319 days late. One student was an official withdrawal while the other two were unofficial withdrawals. All three students were corrected during the audit process. Cause: There were miscommunications on last date of attendance and whether the students met the exemption for not requiring a return under the modular regulations. Effect: One student did not have a return calculation performed until the audit process, and two students had the incorrect amounts returned initially. Identification as repeat finding, if applicable: 2021-003 and 2020-002 Recommendation: We recommend the University ensure all last dates of attendance are captured timely for students who withdraw. We further recommend the financial aid office and third party processor work together to determine how to best complete return calculations. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Need Analysis and Transfer Credits DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063, 84.033, 84.007 (Student Financial Assistance cluster) Federal Award Identification #: 2021-22 Financial Aid Year Condition: Students were not initially appropriately awarded subsidized and unsubsidized aid based on need and status. Criteria: 34 CFR 685.203 Questioned Costs: $-0- Context: 4 students out of 60 were under awarded subsidized and unsubsidized loans. Cause: The transfer of credit hour information from the University to the third-party processor incorrectly excluded transfer credits. Effect: Students were awarded less subsidized and unsubsidized loans than they were eligible for. Identification as repeat finding, if applicable: Not applicable Recommendation: We recommend the University ensure all transfer credits are part of the total earned credits sent to the third party processor for awarding. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Inaccurate and Untimely Return of Title IV Funds (R2T4) Significant Deficiency DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063 Federal Award Identification #: 2021-22 Financial Aid Year Condition: There were two incorrect calculations of returned funds for students that unofficially withdrew during the term, and there were three late returns. Criteria: 34 CFR 668.22 Questioned Costs: $6,068 Context: Out of 17 students, 3 students who withdrew during the audit period tested had funds returned late, for a total of $8,086 returned late ranging from 77-319 days late. One student was an official withdrawal while the other two were unofficial withdrawals. All three students were corrected during the audit process. Cause: There were miscommunications on last date of attendance and whether the students met the exemption for not requiring a return under the modular regulations. Effect: One student did not have a return calculation performed until the audit process, and two students had the incorrect amounts returned initially. Identification as repeat finding, if applicable: 2021-003 and 2020-002 Recommendation: We recommend the University ensure all last dates of attendance are captured timely for students who withdraw. We further recommend the financial aid office and third party processor work together to determine how to best complete return calculations. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Need Analysis and Transfer Credits DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063, 84.033, 84.007 (Student Financial Assistance cluster) Federal Award Identification #: 2021-22 Financial Aid Year Condition: Students were not initially appropriately awarded subsidized and unsubsidized aid based on need and status. Criteria: 34 CFR 685.203 Questioned Costs: $-0- Context: 4 students out of 60 were under awarded subsidized and unsubsidized loans. Cause: The transfer of credit hour information from the University to the third-party processor incorrectly excluded transfer credits. Effect: Students were awarded less subsidized and unsubsidized loans than they were eligible for. Identification as repeat finding, if applicable: Not applicable Recommendation: We recommend the University ensure all transfer credits are part of the total earned credits sent to the third party processor for awarding. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Need Analysis and Transfer Credits DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063, 84.033, 84.007 (Student Financial Assistance cluster) Federal Award Identification #: 2021-22 Financial Aid Year Condition: Students were not initially appropriately awarded subsidized and unsubsidized aid based on need and status. Criteria: 34 CFR 685.203 Questioned Costs: $-0- Context: 4 students out of 60 were under awarded subsidized and unsubsidized loans. Cause: The transfer of credit hour information from the University to the third-party processor incorrectly excluded transfer credits. Effect: Students were awarded less subsidized and unsubsidized loans than they were eligible for. Identification as repeat finding, if applicable: Not applicable Recommendation: We recommend the University ensure all transfer credits are part of the total earned credits sent to the third party processor for awarding. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Need Analysis and Transfer Credits DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063, 84.033, 84.007 (Student Financial Assistance cluster) Federal Award Identification #: 2021-22 Financial Aid Year Condition: Students were not initially appropriately awarded subsidized and unsubsidized aid based on need and status. Criteria: 34 CFR 685.203 Questioned Costs: $-0- Context: 4 students out of 60 were under awarded subsidized and unsubsidized loans. Cause: The transfer of credit hour information from the University to the third-party processor incorrectly excluded transfer credits. Effect: Students were awarded less subsidized and unsubsidized loans than they were eligible for. Identification as repeat finding, if applicable: Not applicable Recommendation: We recommend the University ensure all transfer credits are part of the total earned credits sent to the third party processor for awarding. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Lack of Documentation of Procurement DEPARTMENT OF EDUCATION ALN #: 84.425F Federal Award Identification #: P425F204213 Condition: The University did not retain documentation of competitive bidding procedures for one selection tested. Criteria: 2 CFR 200.318 Questioned Costs: $-0- Context: Out of 6 selections tested for procurement, one selection did not have documentation of competitive bidding. Cause: The documentation was not retained in a format that was easily searchable to find. The University recalls discussions prior to awarding the bid but was unable to find the related documentation supporting the decision. Effect: The University was unable to show compliance with the record retention requirements of procurement. Identification as repeat finding, if applicable: Not applicable. Recommendation: We recommend the University create one centralized location of all procurement bidding decisions. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Inaccurate and Untimely Return of Title IV Funds (R2T4) Significant Deficiency DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063 Federal Award Identification #: 2021-22 Financial Aid Year Condition: There were two incorrect calculations of returned funds for students that unofficially withdrew during the term, and there were three late returns. Criteria: 34 CFR 668.22 Questioned Costs: $6,068 Context: Out of 17 students, 3 students who withdrew during the audit period tested had funds returned late, for a total of $8,086 returned late ranging from 77-319 days late. One student was an official withdrawal while the other two were unofficial withdrawals. All three students were corrected during the audit process. Cause: There were miscommunications on last date of attendance and whether the students met the exemption for not requiring a return under the modular regulations. Effect: One student did not have a return calculation performed until the audit process, and two students had the incorrect amounts returned initially. Identification as repeat finding, if applicable: 2021-003 and 2020-002 Recommendation: We recommend the University ensure all last dates of attendance are captured timely for students who withdraw. We further recommend the financial aid office and third party processor work together to determine how to best complete return calculations. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Need Analysis and Transfer Credits DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063, 84.033, 84.007 (Student Financial Assistance cluster) Federal Award Identification #: 2021-22 Financial Aid Year Condition: Students were not initially appropriately awarded subsidized and unsubsidized aid based on need and status. Criteria: 34 CFR 685.203 Questioned Costs: $-0- Context: 4 students out of 60 were under awarded subsidized and unsubsidized loans. Cause: The transfer of credit hour information from the University to the third-party processor incorrectly excluded transfer credits. Effect: Students were awarded less subsidized and unsubsidized loans than they were eligible for. Identification as repeat finding, if applicable: Not applicable Recommendation: We recommend the University ensure all transfer credits are part of the total earned credits sent to the third party processor for awarding. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Inaccurate and Untimely Return of Title IV Funds (R2T4) Significant Deficiency DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063 Federal Award Identification #: 2021-22 Financial Aid Year Condition: There were two incorrect calculations of returned funds for students that unofficially withdrew during the term, and there were three late returns. Criteria: 34 CFR 668.22 Questioned Costs: $6,068 Context: Out of 17 students, 3 students who withdrew during the audit period tested had funds returned late, for a total of $8,086 returned late ranging from 77-319 days late. One student was an official withdrawal while the other two were unofficial withdrawals. All three students were corrected during the audit process. Cause: There were miscommunications on last date of attendance and whether the students met the exemption for not requiring a return under the modular regulations. Effect: One student did not have a return calculation performed until the audit process, and two students had the incorrect amounts returned initially. Identification as repeat finding, if applicable: 2021-003 and 2020-002 Recommendation: We recommend the University ensure all last dates of attendance are captured timely for students who withdraw. We further recommend the financial aid office and third party processor work together to determine how to best complete return calculations. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Need Analysis and Transfer Credits DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063, 84.033, 84.007 (Student Financial Assistance cluster) Federal Award Identification #: 2021-22 Financial Aid Year Condition: Students were not initially appropriately awarded subsidized and unsubsidized aid based on need and status. Criteria: 34 CFR 685.203 Questioned Costs: $-0- Context: 4 students out of 60 were under awarded subsidized and unsubsidized loans. Cause: The transfer of credit hour information from the University to the third-party processor incorrectly excluded transfer credits. Effect: Students were awarded less subsidized and unsubsidized loans than they were eligible for. Identification as repeat finding, if applicable: Not applicable Recommendation: We recommend the University ensure all transfer credits are part of the total earned credits sent to the third party processor for awarding. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Need Analysis and Transfer Credits DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063, 84.033, 84.007 (Student Financial Assistance cluster) Federal Award Identification #: 2021-22 Financial Aid Year Condition: Students were not initially appropriately awarded subsidized and unsubsidized aid based on need and status. Criteria: 34 CFR 685.203 Questioned Costs: $-0- Context: 4 students out of 60 were under awarded subsidized and unsubsidized loans. Cause: The transfer of credit hour information from the University to the third-party processor incorrectly excluded transfer credits. Effect: Students were awarded less subsidized and unsubsidized loans than they were eligible for. Identification as repeat finding, if applicable: Not applicable Recommendation: We recommend the University ensure all transfer credits are part of the total earned credits sent to the third party processor for awarding. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Need Analysis and Transfer Credits DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063, 84.033, 84.007 (Student Financial Assistance cluster) Federal Award Identification #: 2021-22 Financial Aid Year Condition: Students were not initially appropriately awarded subsidized and unsubsidized aid based on need and status. Criteria: 34 CFR 685.203 Questioned Costs: $-0- Context: 4 students out of 60 were under awarded subsidized and unsubsidized loans. Cause: The transfer of credit hour information from the University to the third-party processor incorrectly excluded transfer credits. Effect: Students were awarded less subsidized and unsubsidized loans than they were eligible for. Identification as repeat finding, if applicable: Not applicable Recommendation: We recommend the University ensure all transfer credits are part of the total earned credits sent to the third party processor for awarding. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Lack of Documentation of Procurement DEPARTMENT OF EDUCATION ALN #: 84.425F Federal Award Identification #: P425F204213 Condition: The University did not retain documentation of competitive bidding procedures for one selection tested. Criteria: 2 CFR 200.318 Questioned Costs: $-0- Context: Out of 6 selections tested for procurement, one selection did not have documentation of competitive bidding. Cause: The documentation was not retained in a format that was easily searchable to find. The University recalls discussions prior to awarding the bid but was unable to find the related documentation supporting the decision. Effect: The University was unable to show compliance with the record retention requirements of procurement. Identification as repeat finding, if applicable: Not applicable. Recommendation: We recommend the University create one centralized location of all procurement bidding decisions. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.