Finding Text
Federal Program: U.S. Department of Justice passed through Missouri Department of Social Services: Crime Victim Assistance (16.575) Criteria: When a sub-recipient of federal awards uses federal money to acquire goods and services expected to cost more than $25,000, the sub-recipient must determine that the vendor is not suspended, debarred, or otherwise excluded from doing business with the federal government. Condition: The Organization purchased services from one vendor totaling greater than $25,000 that required the Organization to determine the vendor?s status with the federal government. The vendors were, in fact, not excluded parties, but the Organization had no consistent internal control in place to make that determination before the disbursements were made. Cause: The Organization has used this same vendor for many years and the Organization overlooked this vendor when analyzing payments. Effect: The Organization did comply with the federal compliance requirements. However, internal controls were such that noncompliance could occur and go undetected. Questioned Costs: None. Context: Actual Crime Victim Assistance expenditures totaled $329,773. Repeat Finding: Yes. Recommendation: We recommend the Organization verify a vendor?s status by checking the System for Award Management (SAM) maintained by the General Services Administration before making purchases expected to exceed $25,000. Views of Responsible Officials: The Organization will verify all vendors? status using the System for Award Management (SAM) maintained by the General Services Administration before making purchases expected to exceed $25,000.