Finding Text
2022-6 Emergency Solutions Grant Program ? Assistance Listing No. 14.231, Grant No. APZ11, Grant Period ? Year Ended June 30, 2022, Covid Grants Condition: The Alliance awarded contracts to subrecipients to perform duties under the grant. Documentation of evaluation of the proposals for contracts awarded for this Program included a record of points awarded; however, there was no summary of the total points for each vendor to demonstrate that the vendor with the highest ranking was awarded the contract. Award letters were not provided for 3 of the 5 contracts awarded. Criteria: Purchases, including contracts, must be made pursuant to Federal Regulations. 2 CFR Part 200 which provides the standards for procurement. These standards provide that: ? Micro-purchase method: Purchases under $10,000 can be made without competitive solicitation. ? Small Purchases Method: Purchases from $10,000 to $250,000 price or rate quotations must be obtained from an adequate number of qualified sources. ? Competitive Solicitation: For purchases exceeding $250,000, the non-federal entity must use the competitive proposals method or the noncompetitive proposals method (i.e., solicit a proposal from only one source) but only when one or more of four circumstances are met, in accordance with 2 CFR section 200.320(c)). Cause: The Alliance had no written procedures to establish the process for document retention for award of contracts. Effect: The cost of assistance may be disallowed. Context: Of five contracts awarded in this Program, totaling $1,149,256.60, three could be awarded under the small purchase procedures and two could be awarded under the competitive solicitation provisions. The awards for these contracts were advertised, evaluated using a defined evaluation system, and awarded. Recommendation: Procedures should be enhanced to provide assurance that the basis for contract awards is documented. TOTAL QUESTIONED COSTS FOR EMERGENCY SOLUTIONS GRANT PROGRAM ? Assistance Listing No. 14.231, Grant No. APZ11 - $1,149,256.60