Finding 597606 (2022-002)

Finding 2022-002 Federal Program Name: Community Development Block Grant AL Number: 14.218 Federal Agency: U.S. Department of Housing and Urban Development Pass-Through Grantor: N/A Criteria: Quarterly reports are required to be submitted within ninety calendar days following the end of the quarter. Statement of Condition: The County did not submit timely reports for the reporting period July-September 2022. Questioned Costs: None Effect of Condition: Failure to submit reports within the required time period puts the grantee in noncompliance with laws, regulations and provisions of contracts or grant agreements. Cause of Condition: Management oversight. Recommendation: The County should schedule the due dates of all project reports in order to avoid late filings. Response: MCCD recognizes the importance of timely filing of quarterly reports for this program and will continue to work to prevent this from occurring in the future. A department wide calendar of report deadlines will be prepared and made available to all departmental employees. Reminders will be set for future submission dates with notifications going to more than one employee. Extensions will be requested as needed and will be well documented and saved on a network drive accessible to all employees. MCCD?s policies and procedures will be updated to include the planned submission dates for future reporting. Please note, the employee charged with completing and submitting these reports is no longer with the County. MCCD will stress the importance of timely filing of these reports to the employee filling this position.