Finding 21164 (2022-002)

Finding No.: 2022-002 Condition: Reports are required to be submitted by the due dates with the Reports Deliverable Schedule of each grant agreement and the County did not submit the reports timely for one reporting period. Plan: The County will schedule due dates of all project reports in order to avoid late filings. Anticipated Date of Completion: Ongoing Analysis Name of Contact Person(s): Christopher P. Otto, Community Development Administrator Management Response: MCCD recognizes the importance of timely filing of quarterly reports for this program and will continue to work to prevent this from occurring in the future. A department-wide calendar of report deadlines will be prepared and made available to all departmental employees. Reminders will be set for future submission dates with notifications going to more than one employee. Extensions will be requested as needed and will be well documented and saved on a network drive accessible to all employees. MCCD?s policies and procedures will be updated to include the planned submission dates for future reporting. Please note, the employee charged with completing and submitting these reports is no longer with the County. MCCD will stress the importance of timely filing of these reports to the employee filling this position. MCCD has put together the following planned submissions due date calendar for the CDBG program. Planned Submission Dates of Future CDBG Reports: FY October 1- September 30 Q4 2022 (July - September 2023) due October 30, 2023 Q1 2023 (October ? December 2023) due January 30, 2024 Q2 2023 (January- March 2024) due April 30. 2024 Q3 2023 (April- June 2024) due July 30, 2024 Q4 2023 (July- September 2024) October 30, 2023