Finding 21165 (2022-001)

Finding 2022-001 Federal Program Name: COVID-19 Emergency Rental Assistance Program AL Number: 21.023 Federal Agency: U.S. Department of the Treasury Pass-Through Grantor: N/A Criteria: Quarterly reports (ERA 1 and ERA 2) are required to be submitted by the 15th of the month following the end of the quarterly reporting period. Statement of Condition: The County did not submit timely reports for the following quarterly reporting periods: October-December 2021 and January-March 2022. Questioned Costs: None Effect of Condition: Failure to submit reports within the required time period puts the grantee in noncompliance with laws, regulations and provisions of contracts or grant agreements. Cause of Condition: Management oversight. Recommendation: The County should schedule the due dates of all project reports in order to avoid late filings. Response: MCCD recognizes the importance of timely filing of quarterly reports for this program and will continue to work to prevent this from occurring in the future. A department wide calendar of report deadlines will be prepared and made available to all departmental employees. Reminders will be set for future submission dates with notifications going to more than one employee. Extensions will be requested as needed and will be well documented and saved on a network drive accessible to all employees. MCCD?s policies and procedures will be updated to include the planned submission dates for future reporting. Please note, the employee charged with completing and submitting these reports is no longer with the County. MCCD will stress the importance of timely filing of these reports to the employee filling this position.