Finding 59065 (2022-002)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2023-03-05
Audit: 50504
Organization: Amarillo College (TX)

AI Summary

  • Core Issue: Quarterly reports for the COVID-19 Education Stabilization Fund were not posted on the college's website as required.
  • Impacted Requirements: Reports must be published within 10 days after each calendar quarter, per compliance guidelines.
  • Recommended Follow-Up: Ensure timely posting of reports on a dedicated webpage to maintain funding eligibility.

Finding Text

Program: COVID-19 Education Stabilization Fund ALN 84.425F Higher Education Emergency Relief Fund - Institutional Portion Compliance Requirement: Reporting Condition: The quarterly reports for the Institutional Portion were not posted to the college?s website. Criteria: Pursuant to 2022 Compliance Supplement ESF Section 2 III F, requires the College to publish on the institution?s website, quarterly reports for the grants above no later than 10 days after the end of each calendar quarter. Cause: The College is working on a webpage for the Institutional Portion reports but has not completed the page. Effect: The College could lose funding if information is not publicly available or correct to the extent funds were spent. Context: The four quarterly reports for the Institutional portion were only available per request. The College website did not contain reports for the Institutional Portion. Questioned Cost: None Repeat Finding: No Recommendation: The College needs to ensure the reports are posted timely to a webpage dedicated to this grant. Views of Responsible Officials: The one instance cited was for the last quarterly report. All other quarterly reports were on the College website. The staff were working on moving the reports to a more accessible place on the College?s site, but they were on the website. This has since been corrected and all quarterly reports are on an easily accessible page on the College webpage.

Corrective Action Plan

Program: COVID-19 Education Stabilization Fund ALN 84.425F Higher Education Emergency Relief Fund - Institutional Portion Compliance Requirement: Reporting Condition: The quarterly reports for the Institutional Portion were not posted to the college?s website. Criteria: Pursuant to 2022 Compliance Supplement ESF Section 2 III F, requires the College to publish on the institution?s website, quarterly reports for the grants above no later than 10 days after the end of each calendar quarter. Cause: The College is working on a webpage for the Institutional Portion reports but has not completed the page. Effect: The College could lose funding if information is not publicly available or correct to the extent funds were spent. Context: The four quarterly reports for the Institutional portion were only available per request. The College website did not contain reports for the Institutional Portion. Questioned Cost: None Repeat Finding: No Recommendation: The College needs to ensure the reports are posted timely to a webpage dedicated to this grant. Views of Responsible Officials: The one instance cited was for the last quarterly report. All other quarterly reports were on the College website. The staff were working on moving the reports to a more accessible place on the College?s site, but they were on the website. This has since been corrected and all quarterly reports are on an easily accessible page on the College webpage.

Categories

Reporting

Other Findings in this Audit

  • 59063 2022-001
    Significant Deficiency
  • 59064 2022-001
    Significant Deficiency
  • 59066 2022-003
    Significant Deficiency
  • 59067 2022-004
    Significant Deficiency
  • 59068 2022-001
    Significant Deficiency
  • 635505 2022-001
    Significant Deficiency
  • 635506 2022-001
    Significant Deficiency
  • 635507 2022-002
    Significant Deficiency
  • 635508 2022-003
    Significant Deficiency
  • 635509 2022-004
    Significant Deficiency
  • 635510 2022-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.063 Federal Pell Grant Program $17.01M
84.268 Federal Direct Student Loans $10.50M
84.425 Covid-19 Higher Education Emergency Relief Fund - Student Aid $8.26M
84.425 Covid-19 Higher Education Emergency Relief Fund - Institutional $6.56M
84.002 Adult Education and Literacy/0118alab00 $725,165
84.048 Carl Perkins Vocational Education Basic/224202071 $664,205
84.031 Title V Grant Developing Hispanic Serving Institutions $494,082
84.042 Trio_student Support Services $437,697
93.142 National Institute of Environmental Health Sciences/5uh4e5019338-09 $317,941
84.007 Federal Supplemental Educational Opportunity Grants $317,611
84.033 Federal Work-Study Program $305,300
84.425 Covid-19 Higher Education Emergency Relief Fund - Hispanic Serving Institutions $265,118
84.002 Adult Education and Literacy/0118ala000 $167,897
84.002 Adult Education and Literacy College Intergration Pathways II / 2917ael001 $138,031
84.031 Title III Hispanic Institutions Science, Technology, Engineering, and Math $112,106
84.002 Accelerate Texas / 0119ael000 $104,376
47.076 National Science Foundation - Science Technology Engineering Mathematics/1644179 $90,043
84.335 Childcare Access $52,802
10.GSA_MIGRATION Tx A&m Nifa $23,002
84.048 Perkins State Leadership/2042020271 $11,783
84.408 Iasg Awards for Veterans $5,359